MINUTES

Regular Meeting – Board of Trustees

January 12, 2004

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, January 12, 2004, at 6:05 p.m. in the Board Room (201) of the Highland Business Center of Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Rafael Quintanilla, Chair/Presiding Officer; Allen H. Kaplan, Secretary; Lillian Davis; John Hernandez; Nan McRaven; Beverly Silas; and John Worley. Dr. Barbara P. Mink, Board Vice Chair was absent from the meeting. Trustee Beverly Watts Davis resigned effective October 1, 2003, and, therefore, did not attend the meeting.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Recognitions

There were no recognitions.

Citizens Communication

· Mark Goodrich, President, of ACC/AFT, spoke regarding establishment of American Federation of Teachers, Local 6249; invited Trustees to attend a January 30, 2004, reception and continued support for Del Valle annexation.

Reports from Associations

· Adjunct Faculty Association – Don Becker, President, spoke regarding participation of Adjunct Faculty Association in Presidential Search process; campus community advisory committees; and compensation.

· Classified Employees Association – Judy Green, President, spoke regarding a desire for response from the Board to faculty, staff, and students regarding Southern Association of Colleges and Schools (SACS) recommendations.

· Full-Time Faculty Senate – Daniel Traverso, President, read a Resolution passed by the Faculty Senate expressing appreciation to Board for appointment of Interim President Steve Kinslow and Faculty Senate support for Dr. Kinslow; Southern Association of Colleges and Schools (SACS); and need for revisions to College Administrative Rules and Board Policies.

· Professional-Technical Employees Association – John Kennie, President, spoke regarding Association activities and participation; upcoming compensation survey; and the need for representation of professional-technical employees on the Campus Community Advisory Committees.

· Student Government Association – Scott Stewart, President – There was no report.

Reports to the Board

· Report on Achievements and Recognitions – Dr. Donetta Goodall, Associate Vice President, distributed the Kudos Report and called attention to recent awards/recognitions received by faculty/programs, staff, students, and Austin Community College.

· Financial Report – November 2003 – Ben Ferrell, Vice President for Business Services, called attention to the November 2003 financial report. The current year budget will have a positive balance of revenues versus expenditures for the current fiscal year. The College will meet the expectations of the minimum reserves level policy (G-6) or the corrective action plan requirements. He stated that in summary, Net Revenues over Expenses were projecting a surplus of $350,000 for FY04, or about one day’s operating expense; the budget is tracking well; revenue shortfalls were being offset by savings in salaries and operating lines; cash and investment balances were good at approximately $100 million currently, including $73 million in General Obligation (GO) bond proceeds; and construction projects underway were proceeding on schedule. Mr. Ferrell responded to questions from Trustees.

CONSENT AGENDA

Agenda Item 7835

Proposed Approval of Minutes of the November 24, 2003, Special Meeting, and December 1, 2003, Regular Meeting of the Austin Community College Board of Trustees

Recommendation: That the Board of Trustees approve the minutes as presented.

Agenda Item 7836

Matters Related to Conduct of May 15, 2004, Election and June 2004, Run-Off Election.

Recommendation: That the Board of Trustees confirm the preferred date of June 26, 2004, for the Run-Off Election for the May 2004 Board of Trustees Election for Places 4, 5, and 6, if such a run-off is required. No additional determination was indicated by the County Elections Division to date, but a vote by the Board was requested to confirm the Board’s recommendation of June 26, 2004.

Allen Kaplan moved and Beverly Silas seconded that:

MOTION: The Board of Trustees approve Consent Agenda Items 7835 and 7836 as presented.

VOTE: The motion passed on a unanimous vote of 7-0.

FOR: Lillian Davis, John Hernandez, Allen Kaplan, Nan McRaven, Rafael Quintanilla, Beverly Silas, and John Worley.

AGAINST: None.

ABSENT: Trustee Barbara Mink.

Agenda Item 7837

Proposed Amendment to the Austin Community College Money Purchase Plan

Mr. Quintanilla introduced the item and Dr. Gerry Tucker, Associate Vice President, stated that ACC desires to amend the Austin Community College Money Purchase Plan effective January 1, 2004, by removing Richard Fonte as a Trustee of the Plan, due to the resignation of Dr. Fonte. Mr. Quintanilla stated this item would be on Consent Agenda for action of the Board at the February 2, 2004, Board meeting.

Agenda Item 7838

Campus Community Advisory Committees

Mr. Quintanilla introduced the item and Dr. Tyra Duncan-Hall discussed the role of campus and community advisory committees both new and on-going. She stated that staff would like to formalize the functions of new campus advisory committees and the need for approval of the role and expectations, purposes, and responsibilities of these committees. She responded to questions from Trustees. Chair Quintanilla requested that this item be brought back to the Board for discussion following input from the ACC associations.

Agenda Item 7839

Discussion of Board Work Plan – January through August 2004

Mr. Quintanilla introduced the item and Dr. Stephen B. Kinslow, Interim President, stated the information was a follow-up to the November discussion concerning the Master Plan. Trustees commented on the Work Plan and suggested other topics to be included.

Executive Session

There was no Executive Session.

Interim President’s Administrative Report

Dr. Kinslow distributed information regarding ACC Referral Guide for response to any questions regarding College activities/dates and websites. He called attention to an articulation signing on Wednesday, January 14, 2004, 2 p.m., at the Eastview Campus with St. Edwards; and a presentation was made by Dr. Kinslow and Cile Spelce, ACC Communications Executive, at Leadership Cedar Park regarding the Cypress Creek Campus. He stated Trustee Davis will meet with the Cypress Creek community at a later date.

Announcements

· Mr. Quintanilla asked Trustees to provide names for any needed replacement(s) to original appointments on Board advisory committees.

· Dr. Kinslow stated that the position of Dean of Communications was being advertised and would be filled following the resignation of Laurie Fluker.

· Mr. Quintanilla called attention to the Martin Luther King Day March to be held on Monday, January 20, 2004.

Meeting Review

Trustees commented regarding the meeting:

What we did well: excellent; good; started late but good discussions; excellent meeting; good meeting; great meeting, great information provided by College administration.

What we can do better: No comments.

Adjournment

Having no motion before the Board, the January 12, 2004, Regular Meeting of the Austin Community College Board of Trustees was adjourned at 7:05 p.m.

Approved By

Allen H. Kaplan, Secretary