MINUTES
Regular
Meeting – Board of Trustees
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of Texas Government Code, the Board of Trustees of the Austin
Community College District convened in public session on Monday, March 1, 2004,
at 6:02 p.m. in the Board Room (201) the Highland Business Center of Austin
Community College located at 5930 Middle Fiskville
Road, Austin, Texas, with the following members present: Rafael Quintanilla,
Chair/Presiding Officer; Barbara P. Mink, Board Vice Chair; Allen H. Kaplan,
Secretary; Lillian Davis; John Hernandez; Nan McRaven
[arrived at 7:20 p.m.]; Beverly Silas; and John Worley. Trustee Beverly Watts Davis resigned
effective
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Recognitions
There were no recognitions.
Citizens
Communication
·
Guadalupe Sosa, Chair, South Austin Campus
Advisory Committee, spoke regarding in-district registration; budget for South
Austin Campus; and contract for construction of South Austin Campus.
·
Mark Goodrich, President of ACC/AFT, spoke
regarding the budget process for FY2005 and adjunct benefit law/Senate Bill
1370.
·
Sue Raye, member of
Association of Professional-Technical Employees, spoke regarding in-district
priority registration.
Reports from
Associations
·
Adjunct Faculty Association – Don Becker, President,
spoke regarding in-district priority registration and health insurance for
adjuncts/Senate Bill 1370.
·
Classified Employees Association – Judy Green,
President, spoke regarding in-district priority registration; and requested an
official reply regarding Southern Association of Colleges and Schools (SACS)
response.
·
Full-Time Faculty Senate – Daniel Traverso, President, spoke and distributed information
regarding suggested changes to Board Policy E-2, Provision of College
Facilities; a Resolution passed by the Full-Time Faculty Senate regarding the
proposed in-district priority registration; and addition of sections.
·
Professional-Technical Employees Association –
John Kennie, President, spoke regarding in-district
priority registration; shared governance; hourly
employees/under-staffing/compensation; and expressed appreciation to Trustees
for participation Association activities.
·
Student Government Association – Beaux Tschirhart, Association representative, spoke regarding the Student
Government Association’s constitution which provides greater access to student
government; and introduced Senators Ruth Tanner, Brock Harris, Ramon Perrone.
Reports to the
Board
·
Report on Achievements and Recognitions – Ron Brey,
Associate Vice President for Instructional Resources and Technology, presented
the Kudos report and called attention to recent awards/recognitions received by
faculty/programs, staff, students, and
·
Financial Report – January 2004 – Ben Ferrell, Vice President for Business Services,
called attention to the January 2004 financial report noting that revenue was
down due to additions on health insurance in the amount of $127,000. He predicted that the College would finish
the fiscal year budget year in good shape, although it would be very close, and
the Minimum Reserve Policy was being met.
Mr. Ferrell responded to questions from Trustees.
CONSENT AGENDA
Agenda Item
7861
Minutes of
Recommendation: That the Board of Trustees approve
the minutes as presented.
Agenda Item
7862
Proposed
Purchase of Facility Management Services and Software
Recommendation: That the Board of Trustees approve the
purchase of services and software from 3D/International to assist the Office of
Facilities and Operations in the preparation of a state-of-the-art web-based
building standards manual, related on-line procedures manual, and the purchase
of project management software to integrate with ACC’s currently-owned
facilities condition assessment database.
The total cost of $97,620 would be funded from General Obligation Bond
proceeds designated for renovation and renewal purposes in the Master
Plan: Building Standards (cost: $39,550); On-Line Standards Manual
(cost: $34,820); and Project Management
Software and Training (cost: $23,250).
Agenda Item
7863
Proposed
Approval of Owner-Controlled Insurance Program (OCIP)
Recommendation: That the Board of Trustees approve
an inter-local agreement with the Texas Association of School Boards (TASB) for
an Owner-Controlled Insurance Program (OCIP) to provide insurance for ACC
construction projects at an estimated cost/savings of:
Estimated
Construction Values - $81,100,000
Estimated
Contractors Insurance Costs:
$ 3,118,955
Estimated
ACC Insurance Costs (OCIP):
$ 2,295,145
Estimated
Savings in FY03 Bond Proceeds: $823,810
Agenda Item
7864
Matters
Related to Conduct of
Recommendation: That the Board of Trustees approve
an Order setting polling places, election officials, and joint election
agreements for the
Dr. Lillian Davis moved and Beverly Silas
seconded that:
MOTION:
The Board of Trustees approve Consent Agenda Items 7861, Minutes of January 12, 2004, Regular Meeting; 7862, January 22, 2004,
Special Joint Meeting with the Board of Austin Independent School District;
January 26, 2004, Work Session; and February 2, 2004, Regular Meeting; 7862,
Proposed Purchase of Facility Management Services and Software; 7863, Proposed
Approval of Owner-Controlled Insurance Program (OCIP); and 7864, Matters
Related to Conduct of May 15, 2004, Board of Trustees Election for Places 4, 5,
and 6.
FOR:
Lillian Davis, John Hernandez, Allen Kaplan, Barbara Mink, Rafael
Quintanilla, Beverly S. Silas, and John Worley.
AGAINST: None.
Trustee
Items for
Discussion/Possible Action
Agenda Item
7865
In-District
Priority Registration
Mr. Quintanilla introduced the item.
Trustee
John Hernandez moved and Allen Kaplan seconded that:
MOTION: The Board of Trustees accept
in-district priority registration.
Trustees discussed
the item and Kathleen Christensen, Associate Vice President for Retention and
Student Services, responded to questions from Trustees.
Trustee
John Worley requested a Friendly Amendment to the Motion: In-district residents will have a designated
period of time allowing them an opportunity to register prior to most out-of-district, out-of-state and foreign students. Following the priority registration period for
in-district students, all others, including in-district, may register. Out-of-district, out-of-state, and foreign
students may register in the priority period only if they need a course, or
courses, to graduate at the end of that semester or if before registration they
demonstrate that they will suffer a hardship if they are not allowed to
register in the priority period.
Mr.
Hernandez accepted the Friendly Amendment.
Trustees spoke to
the Motion.
VOTE: The motion failed on a vote of 3-4.
FOR: John Hernandez, Allen Kaplan, and John
Worley.
AGAINST: Lillian Davis, Barbara Mink, Rafael Quintanilla,
and Beverly Silas.
Trustee
The agenda was
re-ordered.
Agenda Item
7867
Mr. Quintanilla introduced the item.
Allen
Kaplan moved and Barbara Mink seconded that:
MOTION: That the Board of Trustees approve purchase
of the Rio Grande property from Austin Independent School District in the
amount of $4.75 million from the 2003 General Obligation bond referendum.
VOTE: The motion passed on a vote of 6-0.
FOR: Lillian Davis, Allen Kaplan, Barbara Mink,
Rafael Quintanilla, Beverly Silas, and John Worley.
AGAINST: None.
ABSTAIN: John Hernandez.
Trustee
Agenda Item
7868
Proposed
Resolution in Support of Equity in Learning
Mr. Quintanilla introduced the item and Allen Kaplan
provided additional information concerning the support by the American
Association of Community Colleges and the Association for Community College
Trustees. This item will be included on
the
[Trustee Nan McRaven arrived
at
Agenda Item
7869
Program Cost
Analysis/Program Priority Declaration
Mr. Quintanilla introduced the item and Dr. Donetta Goodall, Associate Vice
President for Academic Programs, and Mike Midgley,
Interim Associate Vice President for Workforce Education, presented a report on
instructional programs, including a cost analysis report. As a part of the Master Planning process and
in accordance with Board Policy E-1, Master Planning, the Board of Trustees
will be asked to declare its program priorities. This item will be included on the agenda for
the
The Austin Community College
Board of Trustees recessed into Executive Session at
The Austin Community College
Board of Trustees reconvened in Public Session at
Agenda Item
7870
Budget Process
Dr.
Barbara Mink, Vice Chair, introduced the item and Ben Ferrell, Vice President
for Business Services, reviewed the internal budget process including: major changes for FY2005, unit level budget
process, shared governance review, and executive review and budget proposal
calendar. Mr. Ferrell responded to
questions from Trustees.
[Mr. Quintanilla returned as Chair at
Mr. Ferrell indicated that the Board would be asked to
approve the FY2005 budget at the
Agenda Item
7866
Discussion and
Possible Selection of Final Candidate(s) for College President
Mr. Quintanilla intoduced
the item.
Dr.
Barbara Mink moved and Allen Kaplan seconded that:
MOTION: The Board of Trustees select Dr Beverlee McClure, President of Clovis Community College,
Clovis, New Mexico, and Dr. Roberto Aguero, Vice
Chancellor of Dallas County Community College District, Dallas, Texas, as the
two final candidates for President of Austin Community College and invite them
to visit Austin Community College and the external community.
VOTE: The motion passed on a unanimous vote of 8-0.
FOR: Lillian Davis, John Hernandez, Allen Kaplan,
AGAINST: None.
Mr. Quintanilla expressed appreciation to the Presidential Search Advisory Committee and all individuals who assisted in the Presidential search process.
Announcements
·
Mr. Hernandez invited attendance at the Metropolitan Breakfast Club
meeting on Wednesday, March 3,
Meeting Review
Trustees
commented regarding the meeting:
What we did well: excellent meeting; good
meeting; liked how concise we were tonight; just fine; excellent meeting, not
only were we concise, we were productive; apologize for being late to the meeting,
but it was a good meeting.
What we can do better: No comments.
Adjournment
Having
no motion before the Board, the March 1, 2004, Regular Meeting of the Austin
Community College Board of Trustees was adjourned at
Approved By
Allen
H. Kaplan, Secretary