MINUTES
Regular
Meeting – Board of Trustees
In accordance with the terms
and provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government
Code, the Board of Trustees of the Austin Community College District convened in
public session on Tuesday, April 6, 2004, at 6:02 p.m. in the Board Room (201)
of the Highland Business Center of Austin Community College located at 5930
Middle Fiskville Road, Austin, Texas, with the following members present:
Rafael Quintanilla, Chair/Presiding Officer; Barbara P. Mink, Board Vice Chair;
Allen H. Kaplan, Secretary; Lillian Davis [arrived at 6:05 p.m.]; John
Hernandez; Nan McRaven [arrived at 6:03 p.m.]; Beverly Silas [arrived at 6:08
p.m.]; and John Worley. Trustee Beverly
Watts Davis resigned effective
It is further found and
determined that in accordance with the policies and orders of this Board, the
notice of this meeting has been posted and return thereof made pursuant to the
terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas
Government Code, and there has been full compliance with the terms and
provisions of said act, including the timely posting of the subjects of this
meeting.
Recognitions
·
Dr. Gerry Tucker, Associate Vice President for Human Resources,
introduced new employee Veronica Obregon, Communications Specialist in the
Public Information and Media Relations Department; and Andrew Christie who was
recently promoted to Director of Applications and Development in the
Information and Technology Department.
·
Mary Kohls, Adviser to Phi Theta Kappa, recognized
Citizens
Communication
·
Mark Goodrich, President of ACC/AFT, spoke regarding the Presidential
Search; campus police; no reorganizations during the interim presidency;
utilization of shared governance process.
Reports from Associations
·
Adjunct Faculty Association – Caleb Buckley, President-Elect, expressed
appreciation for attendance at forum with Board candidates and Eastview Campus
for hosting the meeting; and spoke about
benefits; compensation; budget process/priorities, and the Presidential
Search process.
·
Classified Employees Association – Judy Green, President, expressed
appreciation for luncheon with Interim President Steve Kinslow; Classified
Employee Association activity on April 16, 8:30 a.m., at Highland Business Center. She stated that the Classified Employees
Association does not support a five-year plan for computers replacements.
·
Full-Time Faculty Senate – Daniel Traverso, President, spoke regarding
Presidential Search finalists feedback/process for President of Austin
Community College; appreciation and support for Interim President Steve
Kinslow; Board policies and Administrative Rules; and need for support people
in Information Technology.
·
Professional-Technical Employees Association – John Kennie, President,
spoke regarding technology/staff support; Presidential Search process/ comments
from forums; staffing/distance learning revision to Board Policy E-2, Provision
of College Facilities; and expressed appreciation to Trustee Beverly Silas for
her service as an ACC Trustee.
·
Student Government Association – Levi Barnes, Vice President,
spoke regarding the educational experience provided to him by the College on
committees and in the Association; selection of new officers in the Fall;
expressed appreciation to the Board from the Association; stated they are
pleased that the in-district priority registration proposal did not pass;
stated the Board made a wise decision that ensures recruitment and retention of
students at Austin Community College and shows the College’s continued effort
for equality and fairness; Association supports current 3-years, or even less,
for computer replacement; will poll the Association on other items included in
the agenda; and provided a copy of the latest edition of the ACCENT student newspaper; stated that
the following students received awards for the publication from the Texas
Inter-Collegiate Press Association Conference:
Jorge Valereso, Annie Ybarro, and Jessica Spear. Other
Reports to the
Board
·
John Herndon, faculty member and Associate Director of the newly
established
·
Report on Achievements and Recognitions – Dr. Gerry Tucker distributed
the Kudos Report and called attention to recent awards/recognitions received by
faculty/programs, staff, students, and
·
Financial Report – February 2004 – Ben Ferrell, Vice President for Business
Services, called attention to the February 2004 financial report noting that
(1) due to the purchase of the Rio Grande Campus, budget projections have been
adjusted to reflect the facility rent savings for the remainder of the year in
the amount of $75,000 and (2) reconciliation of the liability accounts in
employee benefits indicate an approximate one-time benefit to the operating
budget of approximately $100,000.
However, this will not be incorporated into the budget projections until
the details can be reviewed and the impact of other benefit changes are
determined. He predicted that the
College will have a positive balance of revenues versus expenditures for the
current fiscal year and will meet the expectations of the Minimum Reserves
Level policy (G-6) or the corrective action plan requirements. Mr. Ferrell responded to questions from
Trustees.
CONSENT AGENDA
Agenda Item
7892
Minutes of
Recommendation: That the Board of Trustees approve the
minutes as presented.
Agenda Item
7893
Proposed
Resolution in Support of Equity in Learning
Recommendation: That the Board of Trustees approve the
proposed Resolution in Support of Equity in Learning
* * *
* * *
RESOLUTION 7893
IN SUPPORT OF EQUITY IN LEARNING
WHEREAS, the Austin Community College District fully understands the value of an educational environment that embraces diversity and inclusiveness; and
PASSED AND ADOPTED this 6th day of April, 2004.
Rafael Quintanilla, Chair
ATTEST:
Allen H. Kaplan, Secretary
* * * * *
Agenda Item
7894
Selection of
Project Delivery Method – Cypress Creek Campus Expansion
Recommendation: That the Board of Trustees select the Cypress
Creek Campus design and construction process, the method of project delivery, and the scope of administrative
authority. Staff recommends Construction
Manager-at-Risk.
Agenda Item
7895
Proposed
Resolution – Renewal of Investment Policy
Recommendation: That the Board of Trustees review and
reaffirm by resolution the current Austin Community College Policy E-6,
Investments.
* * *
*
RESOLUTION 7895
Renewal of
Whereas, Sec. 2256.005 (e) of the Texas Public Funds Investment Act states:
“The
governing body of an investing entity shall review its investment policy and
investment strategies not less than annually. The governing body shall adopt a written
instrument by rule, order, ordinance, or resolution stating that it has
reviewed the investment policy and investment strategies and that the written
instrument so adopted shall record any changes made to either the investment
policy or investment strategies.”
Be it resolved that the Board has reviewed its investment policies
and investment strategies as approved under “E-6 Investments” in the Austin
Community College Board Policy Manual, and that said policy and investment
strategy will continue in force without change.
Rafael Quintanilla, Board Chair
Attest:
Allen Kaplan, Board Secretary
* * * * *
Vice Chair Barbara Mink
requested that Agenda Items 7892 and 7894 be pulled for discussion.
Trustees Beverly Silas moved and Lillian Davis
seconded that:
MOTION:
The Board of Trustees approve Consent Agenda Items 7893, Proposed
Resolution in Support of Equity in Learning, and Agenda Item 7895, Proposed
Resolution – Renewal of Investment Policy.
FOR:
Lillian Davis, John Hernandez, Allen Kaplan,
AGAINST: None.
Agenda Item
7892
Minutes of
Dr. Mink requested
clarification of the minutes of the
Board Vice Chair Barbara Mink moved and Board
Secretary Allen Kaplan seconded that:
MOTION:
The Board of Trustees approve Consent Agenda Item 7892, February 21-22,
2004, Special Meeting; February 25, 2004, Special Meeting; and March 1, 2004,
Regular Meeting of the Board of Trustees.
FOR:
Lillian Davis, John Hernandez, Allen Kaplan,
AGAINST: None.
Agenda Item
7894
Selection of
Project Delivery Method – Cypress Creek Campus Expansion
Recommendation: That the Board of Trustees select the Cypress
Creek Campus design and construction process, the method of project delivery,
and the scope of administrative authority.
Staff recommends Construction Manager-at-Risk.
Trustees
requested additional information concerning evaluation committee composition
and the changes in the grading criteria.
Bronson Dorsey, Associate Vice President for Facilities and Operations,
and Ben Ferrell, Vice President for Business Services, provided information and
responded to questions from Trustees.
Allen Kaplan moved and Trustee Nan McRaven
seconded that:
MOTION: The Board of Trustees select the
Cypress Creek Campus design and construction process, Construction
Manager-at-Risk as the method of project delivery, and the scope of
administrative authority as noted in Exhibit A.
VOTE: The
motion passed on a vote of 8-0.
FOR: Lillian
Davis, John Hernandez, Allen Kaplan,
AGAINST: None.
Items for
Discussion/Possible Action
Agenda Item
7896
Presidential
Search Process and Possible Selection of
Mr.
Quintanilla introduced the item and stated this would be discussed in Executive
Session.
The Austin Community College
Board of Trustees recessed into Executive Session at
The Austin Community College
Board of Trustees reconvened in Public Session at
[Dr. Barbara Mink, Board Vice Chair, became Chair.]
Agenda Item
7897
Proposed
Revision of Board Policy E-2, Provision of College Facilities
Dr.
Mink introduced the item and Trustee John Worley called attention to the revisions
to Board Policy E-2, Provision of College Facilities, and provided information
regarding solar energy.
Trustee
John Worley moved and Trustee Lillian Davis seconded that:
MOTION: The Board of Trustees approve the proposed
revisions to Board Policy E-2, Provision of College Facilities.
VOTE: The motion passed on a vote of 7-0.
FOR:
Lillian Davis, John Hernandez, Allen Kaplan,
AGAINST: None.
Mr.
Quintanilla was absent for the vote.
* * * * *
E-2. PROVISION OF COLLEGE FACILITIES
The
President, in the context of a multi-year facilities plan updated and submitted
for Board approval biennially as part of the integrated Master Plan called for
in Policy E-1, shall ensure that facilities are provided and allocated so as to
support effective instruction, reflect community needs and declared College
priorities, and maximize long-term economic value.
[1] Facilities planning and allocation shall be driven
by both economic considerations and responsiveness to the educational needs of
students and of College employees engaged in providing services to students,
who shall be consulted extensively during planning for facilities they will
use. In addition to full provision for needed classrooms, laboratories, and
learning resources, adequate space shall be provided for faculty offices,
student activities, and administrative functions.
[2] The facilities plan shall discuss the extent of
unsatisfied demand due to facilities limitations, especially when related to
programs or functions previously identified as College priorities, and any
geographic demand/supply imbalances.
[3] Facilities shall be built and maintained so as to
give good long-term economic value, with a preference for owned rather than
leased space. Care shall be taken to avoid practices (e.g., short-lived
components, undersized classrooms) in which reduced initial construction costs
are more than offset by increased operational costs. The facilities plan shall
describe methods and plans to ensure that use of College space is highly
efficient.
[4] The College shall develop analyses, based mainly
on data from exemplary comparable institutions, to estimate the amount, type,
and distribution of facilities appropriate for current and projected enrollments,
program mix, and staffing levels.
[5] As part of the annual facilities plan, the Board
shall be provided a report updating these analyses, comparing current College
facilities usage with desired patterns, and recommending priorities for
facilities development.
[6] The administration shall provide reasonable
estimates, suitable for use in economic analyses of programs, of the typical
annual costs of the various types of facility space used in College operations,
including both operating costs and appropriate amortization of capital costs.
[7] College facilities-development activities shall be
conducted so as to respect other community priorities, including environmental
protection the City of must
make maximum practical use of
sustainable building principles, energy conservation, and renewable energy,
particularly solar energy, to the extent that:
(a) the economic benefit of a conservation or renewable energy measure
will at least match outweigh
its cost over its useful life and (b) the cost of such a measure will not
impede the accomplishment of other facilities goals included in the master
plan. The master plan must include a
discussion of how it is addressing and complying with this requirement policy.
[8] Fundraising for facilities by the College and/or
Foundation shall be for projects that have received Board approval. Board
approval is required to name facilities after individuals or organizations;
they will normally be named with either geographic or systematic designations
* *
* * *
Agenda Item
7898
Proposed
Approval of Resolution – Program Priority Declaration
Dr.
Mink introduced the item and Mike Midgley, Interim Associate Vice President for
Workforce Education stated the Board had reviewed the information earlier and
it was presented to the Board for action.
Dr.
John Worley requested that number 1 following “Be It Resolved . . .” be revised
to read:
1. Continue to fund the programs
shown in Attachment C (Exhibit B), including
those requiring a subsidy of tax dollars.
Dr.
John Worley moved and Dr. Lillian Davis seconded that:
MOTION: The Board of Trustees adopt the proposed
Resolution, including the addition to 1. . . . including those requiring a
subsidy of tax dollars.
VOTE: The motion passed on a vote of 7-0.
FOR:
Lillian Davis, John Hernandez, Allen Kaplan,
AGAINST: None.
Mr.
Quintanilla was absent for the vote.
* * * *
RESOLUTION
7898
FY 05-07 PROGRAM PLANNING PRIORITIES
WHEREAS, Austin Community College annually updates its Master Plan to identify program priorities that fulfill its mission statement of expanded educational opportunity for the community, and
WHEREAS, Austin Community College engages both the internal and external community in a dialogue to develop its Master Plan to meet the future needs of the College, and has linked master planning and SACS reaffirmation of accreditation efforts, and
WHEREAS,
WHEREAS, Austin Community College has been unable to meet the full demonstrated needs of the community under the current Master Plan, and turns away many students a semester despite very efficient use of space, and
WHEREAS,
BE IT RESOLVED THAT
1. Continue to fund the programs shown in Attachment C, including those requiring subsidy of tax dollars.
2. Offer a varied instructional curriculum which meets the legal mandate for public community colleges to offer vocational and technical (workforce) programs; freshman-and sophomore-level academic courses; continuing adult education for academic, occupational, professions, and cultural enhancement; special instructional programs and tutorial services to assist under prepared students and others who which special assistance to achieve their educational goals.
3. Continue to offer general education core curriculum and specialized workforce education courses in support of the programs and certificates listed in the current institution’s catalog.
4. Continue to offer a strong developmental education program to assist under prepared students in entering academic and workforce programs.
5. Continue to support adult education programs at the current level of institutional funding beyond that provided by grants, to promote access to education.
6. Continue to expand education and training in health careers and programs which enhance the life and safety of the community, as a commitment to a quality way of life.
7. Support the expansion of existing programs and addition of new programs as outlined in the institutional Master Plan.
PASSED AND APPROVED this 6th day of April, 2004.
Rafael Quintanilla, Chair
.
ATTEST:
Allen H. Kaplan, Secretary
* * * * *
Agenda Item
7899
Matters
Related to the Conduct of the
Dr.
Mink introduced the item and Linda Young provided information concerning
changes to the Order Amending Polling Places, Establishing Additional Mobile
Early Voting Dates, Times, and Places, Appointing Election Officials and
Amending and Adopting Certain Joint Agreements for the May 15, 2004, General
Election. Ms. Young responded to
questions from Trustees, including the $500,000 budgeted for the General
Election and the date and other details of the run-off election.
Allen
Kaplan moved and Trustee Beverly Silas seconded that:
MOTION: The Board of Trustees approve the Order
Amending Polling Places, Establishing Additional Mobile Early Voting Dates,
Times, and Places, Appointing Election Officials and Amending and Adopting
Certain Joint Agreements for the May 15, 2004, General Election.
[Mr.
Quintanilla returned as Chair.]
VOTE: The motion passed on a vote of 8-0.
FOR:
Lillian Davis, John Hernandez, Allen Kaplan,
AGAINST: None.
NEW BUSINESS:
Agenda Item
7900
Fiscal Year
2005 Technology/Capital Outlay
Mr.
Quintanilla introduced the item and Ron Brey, Associate Vice President for
Instructional Resources and Technology, and Ben Ferrell provided information
concerning Policy Implications/Set Asides; Capital Equipment Budget for Fiscal
Year 2005-2007; Equipment Lease/Purchase; Maintenance/Licensing; Replacement
Plan for All Desktop Computers – 3-Year Replacement versus 5-Years. Mr. Brey called attention to Personal
Computer Life Cycles and Total Cost of Ownership; Personal Computer Useful Life
Costs; Southern Association of Colleges and Schools (SACS) Report 2002 –
Infusing 21st Century Innovation into Learning Update; and a Summary
Report: ACC Implementation of Strategic
Focus Self-Study Report 2002, “New Technologies”.
Agenda Item
7901
External
Partnerships
Mr.
Quintanilla introduced the item and Dr. Kinslow called attention to the staff
report on external partnerships, including the summary of partnership
activities; summary of External Partnerships receiving
Agenda Item
7902
Annexation
Strategies Discussion
Mr.
Quintanilla introduced the item and Dr. Kinslow provided information and an
overview of annexation; annexation support; annexation options – summary;
strategies which promote the value of ACC; implementation activities which support
annexation strategies, and the challenges.
Dr. Kinslow responded to questions from Trustees and asked for input
from the Board. Trustees provided
suggestions. Dr. Kinslow stated that
additional information will be gathered and this item will be brought back to
the Board at a future date.
Announcements
·
Mr. Quintanilla stated that the Presidential Search firm recommended
that part of the process of the Presidential Search would be to send a team to
the home campus of each of the two candidates.
He stated that teams composed of Trustees, internal staff, and members
of the community would visit the campuses.
Mr. Quintanilla expressed appreciation to those who made recommendations
on the process, shared ideas, and provided comments. He stated that the Board would contact some
staff to participate in the team visits to
·
Dr. Mink stated the Board was moving ahead with a Board Retreat date of
June 25-26 pending what is learned from Legal Counsel regarding the date for
the run-off election.
Meeting Review
Trustees commented regarding
the meeting:
What we did well: excellent meeting, critical issues with good answers,
did it within a fairly reasonable timeframe, I really enjoyed tonight’s
meeting; excellent; I think was a really very good meeting, we seem to be
really zeroing in on the critical issues that are coming up in the next Master
Plan, and I thought it was excellent; I really appreciate the
technology/capital outlay presentation, I thought it addressed my questions, I
really appreciate it; I like the part too where we had focused questions and so
the staff is coming to us asking individual and collective opinions to move
forward the work of the College, I thought that was helpful; I particularly
like the annexation strategy discussion, it broke new ground. We talked about
things we hadn’t talked about before; good meeting; I thought it was good and I
just kind of on the timing of it especially the technology thing to be able to
do this before we get into the throes of the budget, I appreciate the officers
and Steve who are planning these agendas and in this order.
What we can do better: No comments.
Adjournment
Having no motion before the Board, the
Tuesday,
Approved By
Allen H. Kaplan, Secretary