MINUTES

Board Work Session – Board of Trustees

May 17, 2004

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, May 17, 2004, at 6:06 p.m. in the Board Room (201) of the Highland Business Center of Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Rafael Quintanilla, Chair/Presiding Officer; Barbara P. Mink, Board Vice Chair; Allen H. Kaplan, Secretary; Lillian Davis [arrived at 8:00 p.m.]; John Hernandez; Beverly Silas [arrived at 6:25 p.m.]; and John Worley. Trustee Nan McRaven was absent from the meeting. Trustee Beverly Watts Davis resigned effective October 1, 2003, and, therefore, did not attend the meeting.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Items for Discussion/Possible Action

Agenda Item 7924

Ratification of Negotiated Contract for College President

Mr. Quintanilla introduced the item and stated President Robert Aguero’s three-year contract was effective July 1, 2004, through June 30, 2007, unless extended by agreement between the Board of Trustees and the President. He stated the annual base salary was in the amount of $195,000; the College provides an automobile allowance of $900 per month; and $15,000 annuity payable at the end of the first year. Mr. Quintanilla cited the need to amend the contract to include “allowance” in the contract following automobile. The President will be informally evaluated in February or March of each year and a formal evaluation would occur in September.

Trustee Allen Kaplan moved and Vice Chair Barbara Mink seconded that:

MOTION: The Board of Trustees ratify the employment contract with the addition of “automobile allowance” between Dr. Robert Aguero and Austin Community College.

VOTE: The motion passed on a vote of 5-0.

FOR: John Hernandez, Allen Kaplan, Barbara Mink, Rafael Quintanilla and John Worley

AGAINST: None.

Trustees Lillian Davis and Beverly Silas were absent for the vote.

Trustee Nan McRaven was absent from the meeting.

Agenda Item 7925

Fiscal Year 2005 Compensation

Mr. Quintanilla introduced the item and Dr. Gerry Tucker, Associate Vice President for Human Resources, presented information regarding Fiscal Year 2005 compensation including: the three-year compensation plan adopted in Fiscal Year 2004; market adjustments, cost-of-living adjustments, annual compensation survey; history of average salary increases (FY99-FY04); implications of Board Policy F-10, Employee Compensation; and information from employee associations.

[Trustee Beverly Silas arrived at 6:25 p.m.]

Dr. Tucker and Mr. Ferrell responded to questions and requests from Trustees.

Agenda Item 7926

Review of Cost for Fiscal Year 2005 Benefits

Mr. Quintanilla introduced the item and Dr. Gerry Tucker provided information regarding benefit coverage options for Fiscal Year 2005, cost allocation for benefits and funding sources. She discussed Employee Retirement System health and basic life insurance allocation; summary of benefits; employee benefits cost allocation; monthly samples cost sheet; health insurance benefits for adjunct faculty under Senate Bill 1370; summary of House Bill 1370; FY05 projected ERS appropriations and costs; health benefits for eligible adjunct faculty under Senate Bill 1370; and Board Policy F-9, Employee Benefits. Dr. Tucker responded to questions and requests for additional information from Trustees.

Agenda Item 7927

Proposal to Create New Full-Time Faculty Classification of Lecturer

Mr. Quintanilla introduced the item and Gerry Tucker discussed creation of a new Lecturer of Full-Time Faculty in order to make Adjunct Faculty eligible for benefits under the Texas Employee Group Insurance Program. This request originated with some adjunct faculty and was presented to the Board by the Texas Faculty Association. Dr. Tucker stated the Administration did not recommend creating the category at this time.

Agenda Item 7928

Fiscal Year 2005 Projected Revenues

Mr. Quintanilla introduced the item and Ben Ferrell called attention to the current FY2005 revenue projections based on interim data from the budgeting and master planning processes.

[Trustee Lillian Davis arrived.]

Agenda Item 7929

Enrollment Analysis/Marketing Plan

Mr. Quintanilla introduced the item and Kathleen Christensen, Associate Vice President for Retention and Student Services provided a 2003-2004 enrollment analysis and College marketing activities including an ACC Marketing and Outreach Plan to Increase Enrollment for Fall 2004. Dr. Christensen introduced Bonnie Spanogle, College Marketing Specialist, and Dr. Sharon King, Director of Student Recruitment. Dr. Christensen, Dr. King, and Ms. Spanogle responded to questions from Trustees regarding student recruitment and enrollment. Trustees discussed mailing of ACC Course Schedules.

Executive Session

There was no Executive Session held.

Announcements

· The Board presented Trustee Beverly S. Silas, who did not seek re-election, with a plaque and piece of art work entitled “Tribal Mask” by Val Brown, student artist, in recognition of her many contributions to the Board, College, and community. Trustee Lillian Davis expressed appreciation to Trustee Silas for her service as Vice Chair of the Board of Trustees in 2000-2002. A reception was held to honor Ms. Silas for her tenure on the Board.

· Dr. Barbara Mink, Board Vice Chair, stated Wayne Newton, an Association of Community College Trustees trainer, has been scheduled for the Board Retreat in June.

· Trustees were asked to return all materials from the Presidential Search to Pat Stubbs in the Office of the Board of Trustees.

Meeting Review

Trustees commented regarding the meeting:

What we did well: great meeting; very good meeting; commended staff on enrollment plan, figures, very concise, didn’t just repeat what was in our books; reports were excellent, a lot of good information; a lot of hard decisions to be made on the budgeting; I thought the reports were excellent, a lot of good information, tough decisions; I thought the reports were good especially the revenue and the way we are approaching it, I like that a lot, like to know how much money we have before we go out and spend it, so I thought the reports were very good, excellent meeting and excellent report, thank you very much.

What we can do better: disturbed that the report and materials are not very well connected with what the Board does or needs to do, would like for reports like this to indicate what this means to the Board and what the Board needs to do.

Adjournment

Having no motion before the Board, the May 17, 2004, Board Work Session of the Austin Community College Board of Trustees was adjourned at 8:48 p.m.

Approved By

Allen H. Kaplan, Secretary