MINUTES

Work Session – Board of Trustees

June 21, 2004

 

 

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, June 21, 2004, at 6:04 p.m. in the Board Room (201) of the Highland Business Center of Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Rafael Quintanilla, Chair/Presiding Officer; Barbara P. Mink, Board Vice Chair; Allen H. Kaplan, Secretary; Lillian Davis; John Hernandez; Nan McRaven, Jeffrey Richard; and John Worley.  Trustee Beverly Silas were absent from the meeting.

 

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

 

ITEMS FOR DISCUSSION/POSSIBLE ACTION

 

Agenda Item 7940

ACC Risk Manager’s Report

Chair Quintanilla introduced the item.  Ben Ferrell, Vice President for Business Services, and Rebecca Cole, Environmental Health, Safety, and Insurance Manager, presented an update on Environmental Health and Safety and Insurance activities at the College.  She stated that significant progress was made during the last three years to continue improvement of safety at ACC campuses, to raise the level of environmental, health and safety awareness in faculty and staff, and to continue establishment of best practices for environmental, health and safety in all areas of the College.

 

Mr. Ferrell and Ms. Cole responded to questions from Trustees, and Trustees expressed appreciation for the report.

 

Agenda Item 7941

Contract for Office and Print Shop Paper

Chair Quintanilla introduced the item and Ben Ferrell provided information concerning the proposed contract for office and print shop paper.  He stated that the Purchasing and Duplication Departments issued a Request for Proposal (RFP) and an Evaluation Committee evaluated seven responses.  The Committee recommended the low bidder, Western Paper, to be awarded the contract for office and print shop paper.  He indicated Western Paper had the contract for the past five years.  Mr. Ferrell responded to questions from Trustees and advised that the contract will be included on the agenda of the July 7, 2004, Board meeting for action.  The annual expenditure on the contract was estimated at $125,000.

 

Agenda Item 7942

Contract for Printing and Distribution of the College Credit Course Schedule and Credit Schedule Mailer and the College Continuing Education Course Schedule

Chair Quintanilla introduced the item and Ben Ferrell provided information concerning the proposed contract for the printing and distribution of the College Credit Course Schedule and Credit Schedule Mailer and the College Continuing Education Course Schedule.  He stated the Purchasing and Marketing Departments issued a Request for Proposal (RFP) for the printing and mailing of the Schedules and Mailer.  He indicated the current contract would expire after printing of the Fall 2005 course schedules.  An Evaluation Committee evaluated four responses and recommended the law bidder, Liberty Press, which had the contract for the past four years.  The annual expenditure on the contract was estimated at $530,000.

 

Mr. Ferrell responded to questions from Trustees and advised that the contract will be included on the agenda of the July 7, 2004, Board meeting for action.

 

Agenda Item 7943

Fiscal Year 2005 Proposed Budget Discussion

Chair Quintanilla introduced the item and Dr. Stephen B. Kinslow, Interim College President, presented the proposed Fiscal Year 2005 Austin Community College Budget including the results of the budgetary and master planning processes in the revised budget format called for in the Board’s budget policy.  Dr. Kinslow and Ben Ferrell discussed the proposed Budget, Fiscal Year 2005 Budget Overview, and Summary of the College Administration’s Recommendations (Exhibit A).  Dr. Kinslow and Mr. Ferrell responded to questions from Trustees regarding the proposed FY2005 Budget. 

 

Mr. Quintanilla requested that Trustees provide information regarding any suggested reductions to the proposed Fiscal Year 2005 budget prior to the June 24, 2004, Board Budget Work Session.

 

Executive Session

There was no Executive Session.

 

Announcements

·        Dr. Kinslow discussed administrative compliance with policy statements.

·        Trustee McRaven asked for the Monday, July 5, Regular Board meeting to be rescheduled to Tuesday, July 6, since the July 4th Holiday would be celebrated by most businesses and individuals on July 5.  Trustees agreed, and the July Regular Board Meeting was rescheduled for Tuesday, July 6, 2004, 6 p.m.

 

Meeting Review

Trustees commented regarding the meeting: 

What we did well:   I think staff did a good job with the budget; fine;  I think I understand the budget a whole lot better; I appreciate the detail that Steve has gone over about what is included; I found it very helpful and I appreciate it; very good meeting, thought there were a lot of good questions and some good answers, hopefully more good answers will be coming to the Board; I have long respected the way that the College orders its priorities, it’s very easy to see, you know what your top priority is and what your 98th priority is, I think from the point of view of a community Trustee it’s easy to see where we might have to draw the line, and the rest is easy, I shouldn’t say easy—just not mysterious; was a really good meeting, I really appreciate what Steve and his team have done to pull together the information in terms of a new format and really opening the information so that we can see where all the numbers are and where everything is buried, and I know that is sometimes hard for us to understand and appreciate, I really think that we have come a long way in the last two years.

What we can do better:  No Comments.

 

Adjournment

Having no motion before the Board, the June 21, 2004, Work Session of the Austin Community College Board of Trustees was adjourned at 9:25 p.m.

 

Approved By

Allen H. Kaplan, Secretary