MINUTES
Board Work
Session – Board of Trustees
In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, July 19, 2004, at 6:00 p.m. in the Board Room (201) the Highland Business Center of Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Dr. Barbara P. Mink, Chair/Presiding Officer; John Hernandez, Board Vice Chair; Jeffrey Richard, Secretary; Lillian Davis; Allen Kaplan; Nan McRaven (arrived at 6:10 p.m.); Veronica Rivera; Rafael Quintanilla, and John Worley.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Items for
Discussion/Possible Action
Agenda Item
7950
Liability
Insurance Request for Proposal (RFP) Results and Recommendations
Dr.
Mink introduced the item. Ben Ferrell,
Vice President for Business Services, and Rebecca Cole, Environmental Health
and Safety and Insurance Manager, provided information regarding the Request
for Proposal (RFP) process used to solicit insurance coverage for expiring
automobile liability, and crime policies. Cost, coverage, and rating of carrier
were used as criteria for recommendation of Texas Association of Public Schools
through William Gammon Insurance. The
premium costs of $81,966 were included in the budget for Fiscal Year 2005 and
would result in a reduction of $23,713 over the 2004 policies. Mr. Ferrell, Ms. Cole, and Mr. Robert Reim, Insurance Consultant, responded to questions from
Trustees. Mr. Ferrell stated this item would be included on the agenda for the
Agenda Item
7951
Contract for
College-wide Custodial Services
Dr.
Mink introduced the item and Ben Ferrell provided information concerning the
Request for Proposal for college-wide custodial services. He stated that the Evaluation Committee
evaluated eleven (11) proposals and recommended Marcis
& Associates as the best value for the College. Mr. Ferrell advised that the contract calls
for annual expenditures of $908,063 and was included in the Fiscal Year 2005
budget. Mr. Ferrell and Gilbert
Rodriguez, Purchasing Director, responded to questions from Trustees including
the contract period and consistency in advertising. Mr. Ferrell stated that this item would be
included on the
Agenda Item
7952
Discussion of
Fiscal Year 2005 Board Calendar/Work Plan
Dr.
Mink introduced the item and stated that the Board Officers would meet with Dr.
Aguero on July 26 to provide additional review of the
calendar/work plan. Trustees suggested additions
to the work plan including: legislative
recommendations; annexation; report on student services including program,
goals, dollars, etc.; meeting with persons who serve on advisory
committees/councils; and a meeting with Del Valle ISD. Trustees expressed concern regarding the
proposed cancellation of six (6) work sessions during the year. Dr. Mink asked for additional comments
regarding the proposed calendar/work plan and stated the item would be included
on the agenda for the
Agenda Item
7953
Discussion of
2004 Property Tax Rate Planning Calendar, Proposed 2004 Tax Rate; and
Scheduling of a Public Hearing for Proposed Tax Rate
Mr.
Mink introduced the item and Ben Ferrell called attention to the calendar. He stated a vote would be needed at the
August 2 meeting to propose a $0.0800 Maintenance and
Operations (M&O) tax rate and a $0.009x I&S tax rate, take a recorded
vote, and schedule a public hearing for
Agenda Item
7954
Interview
Architects (4) and Construction Managers (3) Finalists for Cypress Creek
Expansion
Dr.
Mink introduced the item and Bronson Dorsey, Associate Vice President for
Facilities and Operations, stated the Cypress Creek Expansion project was
budgeted for up to $25,000,000 including the costs of constructing the building
and parking; architect/engineer fees; furniture and equipment permits;
surveying; and other associated support costs.
Funding for this project was included in the
The
Administration solicited bids from Architect/Engineer and Construction Manager-
At-Risk. He advised that the
solicitation was conducted in two parts between March 20th and June
28th by a representative Evaluation Committee. The Committee read and scored each
proposal. The finalists in each category
were:
·
Architects:
Susman Tisdale Gayle (
·
Construction Managers:
Each
of the above-listed Architects and Construction Managers provided a fifteen
(15) minute presentation followed by a five (5) minute question-and-answer
period.
Dr.
Mink expressed appreciation to the Architects and Construction Managers and
advised that the selection of the Architect and Construction Manger for the
Cypress Creek Expansion would be included on the agenda for action at the
There was no Executive
Session held.
Announcements
Dr. Mink stated:
·
A meeting would be held with each individual Board member regarding
professional development needs. She
suggested that Trustees should not register for the Association of Community
College Trustees meeting to be held in
·
Trustees Veronica Rivera and John Worley agreed to serve on the ACC
Foundation Board.
·
A policy review would be conducted under the Carver Model and Board
Secretary Jeffrey Richard will
lead the Board policy review process. Mr. Richard will consider the
process used in 2002 as a possible methodology for this review.
·
John Hernandez will work with Dr. Aguero and
Veronica Obregon, Communications Specialist, to
arrange community speaking engagements.
Adjournment
Having no motion before the Board, the
July 19, 2004, Board Work Session of the Austin Community College Board of
Trustees was adjourned at
Approved By
Jeffrey
Richard, Secretary