MINUTES
Regular
Meeting – Board of Trustees
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of Texas Government Code, the Board of Trustees of the Austin
Community College District convened in public session on Monday, August 2,
2004, at 6:00 p.m. in the Board Room (201) of the Highland Business Center of
Austin Community College located at 5930 Middle Fiskville
Road, Austin, Texas, with the following members present: Dr. Barbara P. Mink,
Chair/Presiding Officer; Mr. John F. Hernandez, Board Vice Chair; Mr. Jeffrey
Richard, Secretary; Dr. Lillian J. Davis; Mr. Allen H. Kaplan; Mr. Rafael
Quintanilla; Ms. Veronica Rivera; and Dr. John Worley. Trustee Nan McRaven
was absent from the meeting.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Recognitions
Chair
Mink recognized Ms. Mary Kohls, ACC faculty member
and Advisor to Alpha Gamma Pi Chapter of Phi Theta Kappa Honor Society. Ms. Kohls
introduced Mr. Arthur Vargas, Spring 2004 Chapter
President and 2004-2005 Texas Regional President. Mr. Vargas distributed information and spoke
regarding the 2002-2004 Honors Study Topic, Dimensions
and Directions of Health: Choices in the
Maze and cited achievements of the Chapter at the state, regional, and
national levels. Trustees expressed
appreciation and congratulations to Ms. Kohls, Mr.
Vargas, and members of the Honor Society for their achievements and
recognitions.
Citizens
Communication
·
Mr. Larry Willoughby, ACC Faculty and Del Valle
resident, spoke regarding fiscal responsibility and accountability regarding
construction cost over-runs.
·
Mr. Brig Mireles, ACC
Faculty, distributed information and spoke regarding adjunct faculty and the
Southern Association of Colleges and Schools (SACS).
·
Dr. Terry Thomas, ACC Faculty, spoke regarding
ACC facilities and a district-wide facilities plan.
·
Mr. Mark Goodrich, President of ACC/AFT, spoke
regarding ACC employees and SACS.
Reports from
Associations
·
Adjunct Faculty Association – Mr. Don Morris,
Past President of the Association, spoke regarding the Adjunct Faculty
Association, compensation, teaching loads, health benefits, and hiring
policies.
·
Classified Employees Association – Ms. Judy
Green, President, introduced Ms. Sue Bloodsworth,
President-Elect of the Association; distributed information and spoke regarding
the Association’s
·
Mr. Daniel Traverso,
President, Full-Time Faculty Senate – introduced Dr. Terry Thomas, Full-Time
Faculty Senate and Vice Chair of the Compensation Committee, distributed
information and spoke regarding the compensation and the salary scale for
full-time faculty in 2005. He also
introduced incoming President Larry Willoughby and Al Purcell, in-coming
President-Elect; provided summary comments for the year; distributed
information concerning the Full-Time Faculty Senate; and expressed appreciation
to the Board of Trustees for their work during the past year.
·
Professional-Technical Employees Association – Ms.
Linda Morrison, President-Elect, distributed information concerning the
Association, and spoke regarding professional-technical
employees/compensation/equity/benefits/and Association activities.
·
Student Government Association – Mr. James “Levi” Barnes,
President, spoke regarding current and future issues facing the
students and expressed appreciation to the Dr. Robert Aguero,
College President, and the Board of Trustees, for the shared governance process
at the College, and encouraged attendance at the Student Government
Association’s meetings and activities.
Reports to the
Board
·
Report on Achievements and Recognitions – Mr. Ron Brey, Associate Vice President Instructional Resources and
Technology, distributed the Kudos Report and called attention to recent
awards/recognitions received by faculty/programs, staff, students, and
·
Financial Report – June 2004 – Mr. Ben Ferrell, Vice President for Business
Services, called attention to the May 2004 financial report noting that the
College would have a positive balance of revenues versus expenditures for the
current fiscal year and would meet the expectations of the Cash Reserves Board
Policy G-6 or the corrective action plan requirements. Mr. Ferrell responded to questions from
Trustees.
CONSENT AGENDA
Chair Mink
introduced the Consent Agenda items and Trustee John Worley requested that
Agenda Item 7957, Proposed Approval of Contract for College-Wide Custodial
Services, be pulled for discussion.
Agenda Item
7955
Minutes of
June 7, 2004, Regular Meeting; June 21, 2004, Work Session; June 24, 2004,
Special Meeting; June 25-26, 2004, Board Retreat; June 28, 2004, Special
Meeting; July 6, 2004, Regular Meeting; and July 19, 2004, Work Session of the
Austin Community College Board of Trustees
Recommendation: That the Board of Trustee approve the minutes as presented.
Agenda Item
7956
Proposed
Approval of Liability Insurance
Recommendation: That the Board of Trustees approve the recommendation for awarding the Liability Insurance contract to Texas Association of Public Schools (TAPS) through William Gammon Insurance including:
· Automobile Liability and Damage at a cost of $32,649 with $1,000 deductible;
· General Liability at a cost of $21,655 with $10,000 deductible;
· Educators Liability at a cost of $23,868 with a $10,000 deductible;
· Police Liability (included); and
· Crime Liability at a cost of $3,802 with a $1,000 deductible.
Total cost of the insurance in the total amount of $81,966 was included in the budget for Fiscal Year 2005.
Trustees Lillian J. Davis moved and Rafael Quintanilla seconded that:
MOTION:
The Board of Trustees approve Agenda Items 7955
and 7956.
VOTE: The
motion passed on a vote of 7-0-1.
FOR: Dr. Lillian J. Davis, Mr. John
Hernandez, Mr. Allen Kaplan, Dr. Barbara Mink, Mr. Rafael Quintanilla, and Dr. John
Worley.
AGAINST: None.
ABSTAINING: Trustee Veronica
Rivera abstained from the vote on the Minutes of June 7, 2004, Regular Meeting;
June 21, 2004, Work Session; June 24, 2004, Special Meeting; June 25-26, 2004,
Board Retreat; and the June 28, 2004, Special Meeting, since she was not a
Trustee until July 6, 2004.
ABSENT:
Trustee
Agenda Item
7958
Proposed
Approval of Contract for College-wide Custodial Services
Recommendation: That the Board of Trustees approve the contract with Marcis & Associates in the amount of $908,063 for the College-wide custodial services for evening and weekend services with supplies.
Trustee John Worley stated that he would vote against the item since the employees would be paid below the living wage. He stated that he would like the Board to consider adding language in the Board policies to make it more difficult for contractors to pay less than the living wage.
Trustees Lillian J. Davis moved and Rafael
Quintanilla seconded that:
MOTION:
That the Board of Trustees approve the contract
in the amount of $908,063 with Marcis &
Associates for the College-wide Custodial Services.
VOTE:
The motion passed on a vote of 5-3.
FOR: Dr. Lillian J. Davis, Mr. John
Hernandez, Ms. Veronica Rivera, Mr. Jeffrey Richard, and Mr. Rafael
Quintanilla.
AGAINST: Trustees Allen Kaplan,
Barbara Mink, and John Worley.
ABSENT: Trustee
Items for
Discussion/Possible Action
Old Business:
Agenda Item
7958
Chair Mink introduced the
item and Dr. Stephen B. Kinslow, Executive Vice
President, provided a report on linkages with the
Mr. Sierra presented
information on the activities of the
MOTION: The Board of Trustees adopt the 2004 Property
Tax Planning Calendar, the Proposed 2004 Property Tax Rate of $0.0800 for
Maintenance and Operation and $0.0100 for Interest and Sinking (debt service) ,
and the scheduling of a Public Hearing on the Proposed Tax Rate for September
7, 2004.
The motion passed on a
unanimous vote of 8-0.
FOR: Dr. Lillian J. Davis, Mr. John
Hernandez, Mr. Allen Kaplan, Dr. Barbara Mink, Ms. Veronica Rivera, Mr. Jeffrey
Richard, Mr. Rafael Quintanilla, and Dr. John Worley.
AGAINST: None.
ABSENT: Trustee
Agenda Item
7960
Selection of
Architect for Cypress Creek Campus Expansion
Chair Mink introduced the item and Mr. Bronson Dorsey, Associate Vice President for Facilities and Operations, provided information and responded to questions from Trustees concerning the construction team, budget, meetings of the Cypress Creek Campus Expansion Steering Committee, and due diligence.
MOTION: The Board of Trustees select
O’Connell Robertson & Associates as the Architect for the Cypress Creek
Campus Expansion project.
The motion passed on a
unanimous vote of 8-0.
FOR: Dr. Lillian J. Davis, Mr. John
Hernandez, Mr. Allen Kaplan, Dr. Barbara Mink, Ms. Veronica Rivera, Mr. Jeffrey
Richard, Mr. Rafael Quintanilla, and Dr. John Worley.
AGAINST: None.
ABSENT: Trustee
Agenda Item
7961
Selection of
Construction Manager for Cypress Creek Campus Expansion
Chair Mink introduced the item and Mr. Bronson Dorsey, Associate Vice President for Facilities and Operations, provided information and responded to questions from Trustees.
Trustee Allen H. Kaplan recused
himself from discussion and vote on the item.
MOTION: The Board of Trustees select
Spaw-Glass as Construction Manager for the Cypress
Creek Campus Expansion project.
The motion passed on a
unanimous vote of 7-0-1.
FOR: Dr. Lillian J. Davis, Mr. John
Hernandez, Dr. Barbara Mink, Ms. Veronica Rivera, Mr. Jeffrey Richard, Mr. Rafael
Quintanilla, and Dr. John Worley.
AGAINST: None.
ABSTAINING:
Trustee Allen Kaplan.
ABSENT: Trustee
Trustees discussed the need for a Facilities Master Plan.
Agenda Item
7962
Appointments/Re-Appointments
to Citizens’ Advisory Committee on Finance and Budget
Chair Mink introduced the item and Mr. Ben Ferrell, Vice President for Business Services, stated the Citizens’ Advisory Committee on Finance and Budget was established by Resolution 7598 in October 2002, and re-approved in October 2003. He stated the Advisory Committee was composed of community members with financial expertise, and reviews College financial matters which are referred by the Board. The Advisory Committee reports back to the Board with recommendations on the matters reviewed. Mr. Ferrell advised that several vacancies on the Advisory Committee occurred during the past year and additional members were required, including appointments by the recently-elected Board members.
· Dr. John Worley stated his desire to reappoint Mr. Hunter Ellinger, former ACC Trustee.
· Dr. Lillian Davis advised that she wished to reappoint Mr. Pete Palazarri of IBM.
· Mr. Jeffrey Richard asked that Ms. Kimberly Edwards, executive director of the Texas Public Finance Authority, be appointed to the Advisory Committee
· Dr. Barbara Mink asked that Ms. Kathy Schwerdtfeger of Deloitte-Touche be re-appointed and continue to serve as Co-Chair of the Advisory Committee.
· Mr. John Hernandez named Mr. Gilbert Zamora of the State Comptroller’s Office.
· Mr. Rafael Quintanilla asked that Judge Richard Borchard be re-appointed.
· Mr. Allen Kaplan advised that he wished to appoint Ms. Tony Hunter, attorney for Gray and Becker.
· Veronica Rivera stated she would provide the name of her appointment and requested additional information concerning the Advisory Committee.
Dr. Mink suggested it may be necessary for the Board to appoint three additional members in order to have a full complement of members at each meeting and suggested that the Board officers may want to appoint three additional members. Mr. Quintanilla stated the Resolution would need to be revised if these appointments were made.
Dr. Mink advised that an appointment/reappointment would need to be provided by Trustee Nan McRaven and an appointment made by Trustee Veronica Rivera.
Agenda Item
7963
Proposed
Fiscal Year 2005 Board Calendar/Work Plan
Chair Mink introduced the item and Dr. Robert Aguero, College President, called attention to the proposed Fiscal Year 2005 Board Calendar and Work Plan. Dr. Aguero called attention to items which were added and asked for any additional requests.
Trustees Allen Kaplan moved and John Worley
seconded that:
MOTION:
The Board of Trustees approved the Fiscal Year 2005 Board Calendar/Work
Plan as presented.
Trustees cited the need for inclusion of additional items.
Mr. Kaplan requested a Friendly Amendment.
FRIENDLY AMENDMENT TO THE MOTION: That the Board of Trustees add to the Fiscal
Year 2005 Board Calendar/Work Plan: San
Marcos Resolution at the September 7, 2004, Board meeting; building fees;
facilities master plan; and legislative priorities.
Trustee John Worley accepted
the Friendly Amendment.
The motion passed on a
unanimous vote of 8-0.
FOR: Dr. Lillian J. Davis, Mr. John
Hernandez, Mr. Allen Kaplan, Dr. Barbara Mink, Ms. Veronica Rivera, Mr. Jeffrey
Richard, Mr. Rafael Quintanilla, and Dr. John Worley.
AGAINST: None.
ABSENT: Trustee
New Business:
Agenda Item
7964
Discussion of
Proposed Film/Production Management Entry-Level Certificate and Film/Production
Video Entry-Level Certificate
Chair
Mink introduced the item and Dr. Gary Hampton, ACC Dean of Applied
Technologies, Public Service and Multi-Media, provided information and
responded to questions from Trustees concerning proposed employers, facility needs, program needs analyses, and the possibility of
sharing facilities/equipment with the industry.
This item will be included on the
.
Agenda Item
7965
Discussion of
Proposed Deactivation and Closure of the Associate of Applied Science
Professional Accountant Degree
Chair
Mink introduced the item and Dr. Val Cantu, ACC Dean of Business Studies, and
Sheila Ammons, ACC Department Chair for Accounting,
discussed the item and responded to questions from Trustees regarding the need
for deactivation and closure of the program.
Dr. Mink stated this item would be included on the agenda for the
Agenda Item
7966
Discussion of
Policy Governance
Chair Mink introduced the item and Trustees requested additional time to review policy governance information.
Agenda Item
7967
Discussion of
Policy Review Process
Chair Mink introduced the item and Board Secretary Jeffrey Richard stated that the Board would conduct a review of all Board policies. Mr. Richard stated policies regarding Board governance would be reviewed first, and Trustees discussed the process for policy review.
President’s Administrative Report
There was no Executive
Session.
Announcements
Dr. Mink advised:
· there would be no Board Work Session in August;
·
the Austin Community College General Assembly would
be held on Friday, August 20,
· meetings were scheduled with each Trustee regarding professional development plans; and
· expressed appreciation to the leadership of the College organizations for being so diligent in presenting and being so organized when presenting information at the Board meetings regarding the concerns of their organizations and the time it takes as well, and stated the Board would look forward to meeting with the new leadership of the various associations at future meetings.
Meeting Review
Trustees
commented regarding the meeting:
What we did well: We got through by 9:00 p.m.
and I am actually amazed at that, so I guess we worked pretty efficiently; if
what we were trying to accomplish with the last few items was not having a
Board Work Session in August, it worked—it was a sticker agenda but it gave us
an idea of what was going to come next which would leave us open to do other
things during the Work Session instead of canceling it, but it worked; good
meeting, you run a tight ship and you know that I appreciate that greatly, and
it is a pleasure to be on the Board with you as Chair; want to say that this
was a good meeting and I want to say that as well, and it is really because you
insist on efficiency while allowing for expression, so it is a nice balance;
thank you for to the Board for all of your hard work and the staff who worked
on the agenda and the many, many hours that go into developing the work that
will present it to the Board for adoption—for example the
architect/construction managers—thank you all for all of your hard work and we
are prepared to move forward with that because of your work; was a good meeting
and I would also like to thank staff because there was a lot of items on the
agenda and I appreciate how efficiently and professional they were on all
items; I agree with John; very good meeting, especially thought we did well on
the Board Calendar, I appreciate the Chair, Officers and Dr. Aguero for taking all of the input we gave last time and
working it in, think the real important things we did—or are going to do—are
the policy governance and the actual policy work that we will be doing in the
next few months, thought the meeting was well done, very appreciative of the
San Marcos folks, Mr. Sierra and the folks coming up here, it is great news and
I think there is great work being done in San Marcos to move towards a
potential annexation election, if you haven’t seen it they already have a web
site up: acc.org and the nice logo,
would like everyone to take a look at it; also would like to thank all of the
associations, it was really nice to hear more about what they are and what they
are trying to accomplish.
What we can do better: No Comments.
Adjournment
Having
no motion before the Board, the
Approved By
Jeffrey
Richard, Secretary