MINUTES

Special Meeting - Board of Trustees

March 21, 2005

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, March 21, 2005, at 6:00 p.m. in the Board Room (201) of the Highland Business Center of Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Dr. Barbara P. Mink, Chair/Presiding Officer; Mr. John F. Hernandez, Board Vice Chair [arrived at 6:07 p.m.]; Dr. Lillian J. Davis; Mr. Allen H. Kaplan;; Mr. Rafael Quintanilla; Mr. Jeffrey Richard; and Dr. John Worley. Trustees Nan McRaven and Veronica Rivera were absent from the meeting.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Agenda Item 8037

Proposed Approval of Additional Funding for Enhancing the Exterior Appearance of the South Austin Campus Project

Chair Mink introduced the item and Mr. Ben Ferrell, Vice President for Business Services, distributed information regarding the additional enhancements and pricing for the enhancements to the appearance of the South Austin Campus, Mr. Ferrell and Mr. Bill Mullane responded to questions from Trustees including: the projected total of additional funding in the amount of $665,000; canopies in the amount of $190,000; community support for the proposed enhancements; proposed funding from the interest earnings on the Fiscal Year 2003-04 General Obligation bond funds; current Guaranteed Maximum Price (GMP) of $14,418,859; revised GMP of $14,733,859 with proposed enhancements, but without the canopy from the parking garage to the campus; and a possible revised GMP in the amount of $14,923,859 which would include the proposed enhancements and canopy from garage to building.

Trustees Allen Kaplan moved and Lillian Davis seconded that:

MOTION: The Board of Trustees approve additional funding in the amount of up to $500,000 that would not include funding for a canopy from the parking garage to the building for the appearance of the South Austin Campus project.

Trustee Jeffrey Richard requested a Friendly Amendment to the Motion:

FRIENDLY AMENDMENT: That the Board be provided with a report on any amount less than $500,000 that was not required to be spent.

Mr. Kaplan and Dr. Davis accepted the Friendly Amendment.

VOTE: The motion passed on a unanimous vote of 7-0.

FOR: Dr. Lillian J. Davis, Mr. John F. Hernandez, Mr. Allen Kaplan, Dr. Barbara Mink, Mr. Rafael Quintanilla, Jeffrey Richard, and Dr. John Worley.

AGAINST: None.

ABSENT: Trustees Nan McRaven and Veronica Rivera.

Agenda Item 8038

Proposed Approval of Expenditures – Matters Related to Conduct of May 7, 2005, Election, Balance of City of Austin

Chair Mink introduced the item and Dr. Steve Kinslow, Executive Vice President, stated that this item was included in the event that Austin Community College was not able to negotiate a price under the estimate received from the City in the amount of $543,000. He stated that the College does have a guaranteed price with two options: ACC shared election cost estimate - $472,419.86; ACC shared election cost estimate with ACC additional early voting locations - $543,419.86.

Dr. Mink suggested that Austin Community College look at the cost of elections for the College, since there are many priorities for funding College priorities. Mr. Quintanilla suggested that this be discussed at the March 24, 2005, Board forum with superintendents from the region.

Agenda Item 8039

Proposed Approval on First Reading—Emergency Purchase of Replacement Chiller for Pinnacle Campus

Chair Mink introduced the item and stated that the Board of Trustees was asked to approve on first reading the emergency purchase of a replacement chiller for the Pinnacle Campus. Ben Ferrell stated that the compressor on one of the two chillers at the Pinnacle Campus failed and replacement would cost $116,000. Mr. Ferrell stated the purchase would be paid from Maintenance and Operations—Repairs and Renovations funds, and indicated the City of Austin would provide a $10,000 rebate if installed by May 31.

Trustees Jeffrey Richard moved and Allen Kaplan moved and Trustee seconded that:

MOTION: The Board of Trustees approve, on first reading, the emergency purchase of a replacement chiller for the Pinnacle Campus in the amount of $116,000.

VOTE: The motion passed on a unanimous vote of 7-0.

FOR: Dr. Lillian J. Davis, Mr. John F. Hernandez, Mr. Allen Kaplan, Dr. Barbara Mink, Mr. Rafael Quintanilla, Jeffrey Richard, and Dr. John Worley.

AGAINST: None.

ABSENT: Trustees Nan McRaven and Veronica Rivera.

Adjournment

Having no motion before the Board, the March 21, 2005, special meeting of the Austin Community College Board of Trustees was adjourned at 6:18 p.m.

Approved By

Jeffrey K. Richard