MINUTES

Work Session– Board of Trustees

June 20, 2005

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, June 20, 2005, at 6:21 p.m. in the Board Room (201) the Highland Business Center of Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Dr. Barbara P. Mink, Board Chair/Presiding Officer; Mr. John F. Hernandez, Board Vice Chair; Mr. Allen H. Kaplan; Mr. Jeffrey Richard, Secretary; Dr. Lillian J. Davis; Ms. Nan McRaven; Mr. Rafael Quintanilla; Ms. Veronica Rivera; and Dr. John Worley.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Items for Discussion/Possible Action

Agenda Item 8082

Presentations: External Financial Audit Services

Dr. Mink introduced the item and Ben Ferrell, Vice President for Business Services, provided information regarding the Request for Proposal issued by Austin Community College for external auditing services. The Texas Higher Education Code 61.065(a) requires each p7ublic community/junior college to be audited by independent Certified Public Accountants in accordance with the approved reporting system developed by the Texas Higher Education Coordinating Board. The independent auditors’ engagement is with the Board of Trustees, rather than with the College’s administration; consequently, the auditors are selected by the Board.

The audit has been conducted by Garza/Gonzalez & Associates, CPA’s, San Antonio, Texas, for the last five years. Board Policy E-4, Organizational Performance Evaluation/Auditing, prohibits an audit by the same firm for more than five out of any ten years.

Staff recommended a five-year contract in order to benefit from knowledge gained by the auditors during the initial year and to provide sufficient continuity for both the audit firm and the College.

Representatives of the following audit firms presented information to the Board and responded to questions from the Trustees:

Deloitte &Touche - Terryu Kile, George Scott, Kathie Schwerdtfeger, Gary Gomer

Clifton Gunderson, L.L.P. – Nick Villalpondo, Frank Vita, Ron Dranke

McConnell & Jones L.L.P. – Eric Eaton, Wayne McConnell

R. Mendoza & Company, P.C. – Rick Mendoza, Rosie Mendoza

Weaver and Tidwell, L.L.P. – Carter Roose, James Fitts

Dr. Mink expressed appreciation for the information presented and stated the Board would select the firm to provide external audit services at a later meeting.

Recess

Dr. Mink recessed the June 20, 2005, meeting of the Board of Trustees at 7:40 p.m. for a short break.

Reconvene

Dr. Mink reconvened the June 20, 2005, meeting of the Board of Trustees at 7:57 p.m. under the Texas Open Meetings Act, Chapter 551 of Texas Government Code.

Agenda Item 8083

Fiscal Year 2006 Budget Overview

Dr. Mink introduced the item and Mr. Ben Ferrell called attention to new information included in the FY2006 Budget materials: History of Average Compensation Increases/FY2006 Compensation Information; Restricted Accounts - Estimated Fiscal Year 2006 Grants and Contracts by Funding Source; Plant Fund Projects; FY 2006 – FY 2010 Projected Revenues and Expenses; Proposed “Rider 50” Fee; Out-of-District/State Tuition Scenarios; and a possible need to revise Board Policy G-1, College Budget. Mr. Ferrell responded to questions from Trustees regarding the information presented.

Dr. Mink asked Trustees to carefully review the ACC FY2006 Budget Assumptions provided and determine if there was any additional information they desired from the administration regarding the proposed Fiscal Year 2006 Budget. She indicated the expectation is for the FY06 budget to be adopted at the July 5, 2005 Board meeting.

Trustees expressed appreciation to the Administration for the level of detail provided in response to their questions.

Executive Session

There was no Executive Session.

Announcements

There were no announcements.

Adjournment

Having no motion before the Board, the June 20, 2005, Work Session of the Austin Community College Board of Trustees was adjourned at 9:07 p.m.

Approved By

Jeffrey Richard, Secretary