MINUTES
Regular
Meeting – Board of Trustees
In accordance with the terms and
provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government
Code, the Board of Trustees of the Austin Community College District convened
in public session on Tuesday, July 5, 2005, at 6:02 p.m. in the Board Room
(201) of the Highland Business Center of Austin Community College located at
5930 Middle Fiskville Road, Austin, Texas, with the
following members present: Dr. Barbara P. Mink, Chair/Presiding Officer; Mr.
John F. Hernandez, Board Vice Chair; Mr. Jeffrey Richard, Secretary; Mr. Allen
H. Kaplan; Mr. Rafael Quintanilla; Ms. Veronica Rivera; and Dr. John
Worley. Trustees Lillian J. Davis and Nan
McRaven were absent from the meeting.
It is further found and
determined that in accordance with the policies and orders of this Board, the
notice of this meeting has been posted and return thereof made pursuant to the
terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas
Government Code, and there has been full compliance with the terms and
provisions of said act, including the timely posting of the subjects of this
meeting.
Recognitions
·
New Employees - There were no new employees.
·
Report on Achievements and Recognitions – Mr. Bill
Carter, Associate Vice President, presented the Kudos Report and called
attention to recent awards/recognitions received by faculty/programs, staff,
students, and
Citizens
Communication
·
Mr. Larry Willoughby, ACC faculty, deferred his allotted time to Mr. Al
Purcell, ACC faculty.
·
Mr. Al Purcell, ACC History Department, provided information on the
Faculty Senate’s proposal for Fiscal Year 2006 compensation.
·
Mr. Mike Martinez, Fire Fighter and President of the Austin Fire Fighters
Association, spoke regarding the Agenda Item 8088, Proposed Move of ACC Fire
Academy from
·
Ms. Guadalupe Q. Sosa, South Austin Campus Advisory Committee, spoke
regarding Committee resolutions.
Reports from
Associations
·
Adjunct Faculty Association – Mr. John Herndon,
President, spoke regarding adjunct faculty compensation.
·
Classified Employees Association– Ms. Sue Bloodsworth, President, spoke regarding compensation; Board
Policy F-10, Employee Compensation; and Board Policy F-5, Placement and
Advancement.
·
Full-Time Faculty Senate – Mr. Larry Willoughby,
President, spoke regarding Fiscal Year 2006 compensation.
·
Professional-Technical Employees Association
– Mr. Jerry North, President-Elect, spoke regarding compensation percentages
and Association activities.
·
Student Government
Association – Mr. Michael
Sanchez, President – No report was presented.
President’s Administrative Report
No report was presented.
Reports
to the Board
·
Monthly Construction Update – Mr. Ferrell
provided an update on current construction and renovation projects including a
Major Facilities Projects Summary and a facilities update regarding: Eastview Campus
– Health Sciences Building ($15,450,000); Eastview
Campus – Environmental Work; South Austin Campus ($21,500,000); Cypress Creek
Expansion ($25,000,000); Northridge Parking Lot ($580,000); Status of Expansion
of US 290 at Oak Hill; Rio Grande Campus ($33,950,000); San Marcos/Hays County;
Riverside Zoning; Riverside Renovations; Northridge Student Service Renovations;
and the Facilities Master Plan.
Mr. Ferrell and
Mr. Bill Mullane, Interim Director of Facilities and
Construction, responded to questions from Trustees regarding a breakdown of
$3,120 million for district-wide renovations and the permit for parking lot at Eastview.
·
Financial Report – April 2005 -- Mr. Ben
Ferrell, Vice President for Business Services, called attention to the May 2005
Financial Statement and noted: Summer
enrollments were near completion and were on track and projecting about a 1% decrease
from last year; and based on current information, the College’s budget was on
track and projecting approximately $300,000 revenues over expenses.
Revenues:
Total revenue was projected at approximately $129 million, or $1.1
million below original projections.
Expenses:
Total expenses were projected at $1.4 million under budget.
Summary:
Revenues were under budget by $1.1 million and expenses were under
budget by $1.4 million. Therefore, the
Net Revenues over Expenses projected a surplus of approximately $300,000. Cash balances were in line at approximately $110
million, including $78 million in bond proceeds.
Mr. Ferrell
responded to questions from Trustees and stated that a Grants report would be
included in the monthly financial materials.
The agenda was
re-ordered.
Discussion/Possible Action:
Old Business:
Agenda Item 8092
FY06 Budget Discussion/Approval
Dr. Mink introduced the item
and stated that Trustees Lillian Davis and Nan McRaven
were absent from the meeting; however, they had provided written comments concerning
the FY06 Budget:
John Hernandez moved and Rafael Quintanilla seconded that:
MOTION: The
Board of Trustees approve the budget as presented by
the Administration.
Allen Kaplan moved and John Worley seconded that:
AMENDMENT TO ORIGINAL MOTION: The Board of Trustees raise
out of district tuition by $10.
Jeffrey Richard moved and Allen Kaplan seconded that:
FRIENDLY AMENDMENT:
The Board of Trustees increase out-of-district tuition by $5 but have a
comment regarding revenue that would be generated by the increase to pledge 60%
of revenue to decrease our deferred maintenance liabilities and the other 40%
of that going to fund balance (savings) with the Administration to determine
the exact expenditures for the deferred maintenance process.
Trustees discussed the
proposed Friendly Amendment.
Jeffrey Richard withdrew the Friendly Amendment.
FOR;
Allen Kaplan and John Worley
AGAINST: John
Hernandez, Barbara Mink, Rafael Quintanilla, Jeffrey Richard, Veronica Rivera
ABSTAIN: None
ABSENT:
Trustees Lillian Davis and
Jeffrey Richard moved and Veronica Rivera seconded
that:
AMENDMENT TO ORIGINAL MOTION: The Board of Trustees increase tuition by $5
for out-of-district students with the revenue derived from such increase to be
apportioned at 60% to reduce deferred maintenance expenditures and the
remaining 40% to be placed in reserves (or savings) with the specific
programmatic reductions in deferred maintenance to be determined by the
Administration.
John Worley requested a Friendly Amendment to the Amendment
to Original Motion:
FRIENDLY AMENDMENT:
That the Board of Trustees increase tuition by $5 for out-of-district
students.
Trustees Richard and Rivera accepted the Friendly
Amendment.
VOTE on Friendly Amendment: The motion passed on a vote of 5-2.
FOR: Allen
Kaplan, Barbara Mink, Jeffrey Richard, Veronica Rivera, and John Worley.
AGAINST: John
Hernandez and Rafael Quintanilla.
ABSTAIN: None.
ABSENT: Lillian
Davis and
John Worley moved and Allen Kaplan seconded that:
FRIENDLY AMENDMENT:
The Board of Trustees use the $725,000 generated by the $5 increase in
out-of-district tuition to raise the employee minimum wage to the living wage
amount of $12.62 which would cost $305,000, and that the remainder ($420,000) go
to the deferred maintenance of facilities for health and safety.
Trustee Quintanilla moved:
FRIENDLY AMENDMENT:
That the Board of Trustees give every employee an across-the-board 5%
pay raise, and increase the amount needed.
John Worley did not accept Mr. Quintanilla’s
amendment.
Trustee Rivera proposed:
FRIENDLY AMENDMENT:
That the Board of Trustees approve using the
remaining $420,000 to be split with one-half to deferred maintenance for
facilities and one-half to reserves.
Trustee Rivera withdrew the Friendly Amendment.
VOTE on Dr. Worley’s FRIENDLY AMENDMENT: The Motion failed on a vote of
FOR: Allen
Kaplan, Veronica Rivera, John Worley
AGAINST:
Barbara Mink, Rafael Quintanilla, Jeffrey
Richard.
ABSTAIN: John
Hernandez.
ABSENT: Lillian
Davis and
Jeffrey Richard moved and Allen Kaplan seconded that:
FRIENDLY AMENDMENT:
The Board of Trustees use the $725,000 to devote
50% to deferred maintenance costs and the other 50% to cash reserves.
VOTE: The
motion failed on a vote of
FOR: Allen
Kaplan, Barbara Mink, Jeffrey Richard, Veronica Rivera .
AGAINST: Rafael
Quintanilla, John Worley.
ABSTAIN: John
Hernandez.
ABSENT: Lillian
Davis,
Veronica Rivera moved and Jeffrey Richard seconded
that:
FRIENDLY AMENDMENT:
The Board of Trustees use the $725,000 generated by the $5 increase in
out-of-district tuition to bring the minimum wage to the living wage of $12.62
($305,000) and the remaining $420,000 to be split at 60% to be used
facilities/health and safety as determined by the Administration and the
remaining 40% of the $420,000 be designated for cash reserves.
VOTE: The
motion failed on a vote of
FOR: Allen
Kaplan, Veronica Rivera, John Worley.
AGAINST:
Barbara Mink, Rafael Quintanilla.
ABSTAIN: John
Hernandez, Jeffrey Richard.
ABSENT: Lillian
Davis,
Trustee John Worley moved that:
FRIENDLY AMENDMENT:
The Board of Trustees use the $725,000 to give
every employee a 5% pay increase.
FOR: Allen
Kaplan, Rafael Quintanilla, Veronica Rivera, John Worley.
AGAINST:
Barbara Mink, Jeffrey Richard.
ABSTAIN: John
Hernandez.
ABSENT: Lillian
Davis,
Rafael Quintanilla moved and Allen Kaplan seconded
that:
FRIENDLY AMENDMENT:
The current in-district tuition be lowered by $1 and the balance of the net
revenue of $270,000 go to reserves.
FOR: John
Worley, Rafael Quintanilla, Allen Kaplan
AGAINST:
Barbara Mink, Jeffrey Richard, Veronica Rivera.
ABSTAIN: John
Hernandez.
ABSENT: Lillian
Davis,
John Worley moved for reconsideration of Mr. Richard’s
Friendly Amendment that:
FRIENDLY AMENDMENT:
The Board of Trustees use the $725,000 to,
devote 50% to deferred maintenance costs for health and safety issues and the
other 50% to cash reserves.
VOTE: The
motion passed on a vote of
FOR: Allen
Kaplan, Barbara Mink, Jeffrey Richard, Veronica Rivera, John Worley.
AGAINST: Rafael
Quintanilla.
ABSTAIN: John
Hernandez.
ABSENT: Lillian
Davis,
VOTE on Original Motion as Amended:
MOTION: That
the Board of Trustees approve the budget as presented with the following
amendments: increase out-of-district
tuition by $5 and designate the $725,000 generated by the increase in
out-of-district tuition to be split with 50% devoted to deferred maintenance
costs for health and safety issues and the remaining 50% to cash reserves.
VOTE: The motion
passed on a vote of
FOR: Allen
Kaplan, Barbara Mink, Rafael Quintanilla, Jeffrey Richard, Veronica Rivera,
John Worley.
AGAINST: John
Hernandez.
ABSTAIN: None.
ABSENT: Lillian
Davis,
Agenda Item 8090
Proposed Approval of External
Financial Audit Services Contract
Dr. Mink introduced the item
and Ben Ferrell, Vice President for Business Services, provided information.
Trustees Allen Kaplan moved and Barbara Mink seconded
that:
MOTION: The
Board of Trustees select McConnell & Jones LLP as
the auditing firm for external financial auditing services for
Trustees spoke to the Motion.
Mr. Ben Ferrell responded to
questions from Trustees
Trustee Jeffrey Richard stated his intention to
abstain from the vote.
VOTE: The
motion failed on a vote of
FOR: Allen
Kaplan, Barbara Mink, Veronica Rivera, and John Worley.
AGAINST: John
Hernandez, Rafael Quintanilla
ABSTAIN:
Jeffrey Richard
ABSENT: Lillian
Davis,
Trustees Rafael Quintanilla moved and John Hernandez
seconded that:
MOTION: The
Board of Trustees select R. Mendoza & Co. LLP as the auditing firm for
external financial auditing services for
VOTE: The motion
failed on a vote of
FOR: John
Hernandez, Veronica Rivera, Rafael Quintanilla
AGAINST: Allen
Kaplan, Barbara Mink, John Worley
ABSTAIN:
Jeffrey Richard
ABSENT: Lillian
Davis,
Trustees John Hernandez moved and Rafael Quintanilla
seconded that:
MOTION: The
Board of Trustees select Deloitte-Touche
LLP as the auditing firm for external financial auditing services for
VOTE: The
motion failed on a vote of
FOR: John
Hernandez, Rafael Quintanilla
AGAINST: Allen
Kaplan, Barbara Mink, Veronica Rivera, John Worley
ABSTAIN:
Jeffrey Richard
ABSENT: Lillian
Davis,
Trustee Jeffrey Richard
stated the need for an external audit firm to be selected at this meeting and,
therefore, his intent to vote on Mr. Kaplan’s earlier motion.
Trustees Allen Kaplan moved and Barbara Mink seconded
that:
MOTION: The
Board of Trustees select McConnell & Jones LLP as
the auditing firm for external financial auditing services for
VOTE: The
motion passed on a vote of 5-2.
FOR: Allen
Kaplan, Barbara Mink, Jeffrey Richard, Veronica Rivera, John Worley
AGAINST: John
Hernandez, Rafael Quintanilla
ABSTAIN: None
ABSENT: Lillian
Davis,
Recess
Dr. Mink recessed the
[Trustee Jeffrey Richard left the meeting at
Reconvene
The
Board of Trustees of Austin Community College reconvened in public session at
CONSENT
AGENDA
Chair Mink introduced the Consent Agenda:
Agenda
Item 8084
Proposed
Approval of Minutes of the of the
Recommendation: That
the Board of Trustees approve the minutes as
presented.
Agenda
Item 8085
Proposed
Approval of Interlocal Cooperation Agreement with
Recommendation: That
the Board of Trustees approve the proposed Interlocal
Cooperation Agreement (Education Affiliation Agreement) with Austin ISD to
allow pediatric clinical placements at Rosedale School for ACC nursing
students. Government Code 791.011
requires Board approval of Interlocal Cooperation
Agreements.
Agenda
Item 8086
Proposed
Approval of Associate of Applied Science (AAS) Degree in International Business
Recommendation: That
the Board of Trustees approve an AAS degree in International Business. The
degree will provide a course of study specifically designed to prepare students
for positions in international business.
Need for the degree is established with both local and national Labor
Market Information data.
Agenda
Item 8087
Proposed
Approval of Continuing Education Medical/Clinical Assisting Certificate
Recommendation: That
the Board of Trustees approve the addition of a Continuing Education
Medical/Clinical Assisting Certificate.
This certificate would provide a course of study specifically designed
to prepare students for entry-level positions in clinical assisting. Need for the certificate is established with
both local and national Labor Market Information data.
Agenda
Item 8088
Proposed
Approval of Move of
Recommendation: That
the Board of Trustees approve the proposed move of ACC’s
1.
Locate the academy
within ACC’s service area;
2.
Allow an expansion of
the program, and address high-demand/turn-aways;
3.
Consolidate our
activities at one location (we currently lease the Pflugerville Fire Burn
Training facility for all live fire burns);
4.
Eliminate the need for
dormitories.
5.
Provide space to add
related Continuing Education and credit classes.
Agenda
Item 8089
Proposed
Approval of Vendors for Environmental Services
Recommendation: That
the Board of Trustees approve the selection of Baer Engineering and
Environmental Consulting (HUB), Burcham Environmental
Services, Geomatrix Consultants, and Zephyr
Environmental Corporation (HUB) to provide environmental College services in
order to comply with various federal, state, and local environmental
considerations and requirements.
Requests for Proposals were sent out by the Departments of Purchasing,
and Environmental Health and Safety to solicit firms to provide various
environmental services as needs arise.
In accordance with Board Policy and administrative efficiencies, the
contract term for each recommended firm would be for two (2) initials years
with three (3) one-year renewals.
Trustee Veronica
Rivera requested Agenda Item 8088, Proposed Approval of Move of ACC Fire
Academy from Taylor to Pflugerville, be pulled from the Consent Agenda and the
vote postponed until the August 1 Board meeting, or later.
Trustees Veronica
Rivera moved and Allen Kaplan seconded that:
MOTION: The Board of Trustees approve the Consent
Agenda including: Agenda Item 8084,
Proposed Approval of Minutes of June 6, 2005, Regular Meeting; June 20, 2005,
Special Meeting; and June 20, Work Session of the Austin Community College
Board of Trustees; Agenda Item 8085, Proposed Approval of Interlocal
Cooperation Agreement (Education Affiliation Agreement) with Austin Independent
School District; Agenda Item 8086, Proposed Approval of Associate of Applied
Science (AAS) Degree in International Business; Agenda Item 8087, Proposed
Approval of Continuing Education Medical/Clinical Assisting Certificate; and
Agenda Item 8089, Proposed Approval of Vendors for Environmental Services.
The Motion passed
on a vote of 6-0.
FOR: Allen Kaplan, Barbara Mink, Rafael
Quintanilla, Veronica Rivera, and John Worley
AGAINST: None
ABSTAIN: None
ABSENT: Lillian Davis,
Trustee Hernandez
was absent for the vote.
Agenda
Item 8091
Review/Adoption
of Master Plan Revisions
Dr. Mink stated that this item would be included on the agenda
for possible action at the
Agenda
Item 8093
Proposed
Approval of Revision to Board Policy G-1, College Budget
Dr. Mink introduced the item and Ben Ferrell, Vice
President, provided information concerning the proposed revision.
Trustees John
Worley moved and Veronica Rivera seconded that:
MOTION: The Board of Trustees adopt
the change to G-1 [6] as presented.
VOTE: The motion passed on a vote of 6-0.
FOR: John Hernandez, Allen Kaplan, Barbara Mink,
Rafael Quintanilla, Veronica Rivera, and John Worley
AGAINST: None
ABSTAIN: None
ABSENT: Lillian Davis,
* * * * * * * * *
*
G-1. COLLEGE BUDGET
Value Statement
• The College will budget
limited public funds in an effective manner which is aligned with the mission
of the College.
The President shall, no later than the end of May each
year, develop and submit to the Board and for public review a proposed
comprehensive annual budget, with the intent to have an adopted budget by the
first Board meeting in July, such that it:
1. Demonstrates
compliance with all existing budget-related policy provisions and with debt
obligations.
2. Describes all
expected fiscal activity of the District in an integrated form consistent with
generally accepted accounting practices, showing what values are predicted for
the main financial statements for the budget year based on the proposed budget
targets and the most recent estimates for current-year performance.
3. Provides adequate
support for the educational programs of the College, based on efficient
operation of both direct and support services.
4. Distributes
resources primarily on objective criteria based on student enrollment and
program needs, and provides a justification or plan for correction of any
substantial disparities in the resources supplied to serve students in similar
programs at different campuses.
5. Budgets revenues
and expenses for each category listed in the budget summary based on actual
expected performance, with comparisons to both budget and current estimates for
the previous year. When there is substantial uncertainty about
performance in an area, the associated budget projection should be moderately
conservative; in such cases, the administration should describe its targets for
the area and the budget effects of the range of plausible outcomes.
6. Budgets total
revenue from recurring sources at least equal to total budgeted expense,
including appropriate capital-asset depreciation, except that transient revenue shortfalls due to annexation may be
funded from reserves, and the amount funded from reserves restored upon receipt
of tax revenues from the annexation. Nonrecurring expenses may be
budgeted to be funded from prior-year surpluses to the extent that the ratio of
net assets to total expenses exceeds the standard declared in the current
master plan (or the prior-five-year average if no standard has been declared).
7. Budgets
appropriate capital-equipment purchases and facilities development for the
year, consistent with a multi-year master plan developed in compliance with
policy E-1 on Master Planning, in amounts at least equal to projected
depreciation.
8. Provides a recent
history and (to the extent feasible) a three-year plan for tuition/fee levels,
enrollment, overall revenues and expenses, principal and interest payments,
capital-asset expenditures, net-asset levels, and minimum unrestricted-cash
levels, with a description of planning assumptions and significant changes.
When
deemed appropriate by the administration, capital items in an annual budget may
be purchased during the period after budget approval but prior to the start of
the fiscal year.
The
President shall inform the Board whenever the actual performance of the College
differs significantly from the approved budget, and shall propose corrective
budget amendments if projected performance differs from the budget target for
increase in net assets by more than ½% of total revenues.
The President shall
provide the Board a monthly financial report detailing year-to-date
expenditures and revenues against the budget and a monthly revised fiscal-year
projection of revenues, expenses, capital transactions, and cash levels.
The external auditor shall annually review the availability of timely data
under the reporting system and make any recommendations to the President and
Board of any improvement in the monthly reporting system that may be
necessary. The format of monthly statements shall include reports that
match that of the annual budget and the audited annual statement to the extent
feasible.
* * * * * * * * *
New Business
There was no New Business.
Executive Session
There was no Executive Session.
Announcements
Dr. Mink stated that no mid-month Work Session was planned for
July 2005 unless it was necessary for the Board to discuss the 2005 Tax Rate
for
Approved By
Jeffrey
Richard, Board Secretary