MINUTES
Regular
Meeting – Board of Trustees
In accordance with the terms and
provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government
Code, the Board of Trustees of the Austin Community College District convened
in public session on Monday, August 1, 2005, at 6:04 p.m. in the Board Room
(201) of the Highland Business Center of Austin Community College located at
It is further found and
determined that in accordance with the policies and orders of this Board, the
notice of this meeting has been posted and return thereof made pursuant to the
terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas
Government Code, and there has been full compliance with the terms and
provisions of said act, including the timely posting of the subjects of this
meeting.
Recognitions
·
There were no new employees.
·
Report on Achievements and Recognitions – Dr. Donetta Goodall, Associate Vice
President, presented the Kudos Report and called attention to recent
awards/recognitions received by faculty/programs, staff, students, and
Citizens
Communication
·
Colleen Nance, member of South Austin Community Advisory Committee,
spoke regarding continuation of the South Austin Community Advisory Committee.
·
Betty Edgemond, member of South Austin
Community Advisory Committee, spoke regarding continuation of the South Austin
Community Advisory Committee.
Reports from
Associations
·
Adjunct Faculty Association – Mr. John Herndon,
President, was unable to attend the meeting.
Dr. Mink read comments from Mr. Herndon including: appreciation for recent
budget process and support by the Board; Board Policy F-10, Employee
Compensation, the adjunct faculty
supports paying adjunct faculty based on a percentage of pay for full-time
faculty; inclined to support the draft
that references years of experience and education because they feel they can
use that policy direction in future deliberations; they pledge to work closely
with the Administration to develop a simple, clear and equitable pay system;
and they continue to support provision 10 which provides policy protection for
compensation.
·
Classified Employees Association – Mr. Tobin Wiegand, President-Elect, spoke regarding Board Policy
F-10, Employee Compensation.
·
Full-Time Faculty Senate – Mr. Larry Willoughby,
President, spoke regarding Board Policy F-10, Employee Compensation; and
requested the addition of “and the Board” in the proposed revisions to section
[10]; the Ethics and Fraud hotline and “whistleblower” statement; and thanked
the Trustees who voted for the 1 percent increase. Mr. Willoughby stated this meeting was the
last in which he would provide the President’s Report and advised that Al
Purcell, current President-Elect would begin reporting for the Full-Time
Faculty Senate. He expressed
appreciation to other Association presidents, Board Chair Barbara Mink,
Trustees, and the Administration for their work and cooperation during the past
year.
·
Professional-Technical Employees
Association – Mr. Jerry North, President-Elect, spoke regarding Board Policy
F-10, Employee Compensation, including the need to replace the 95% with 100% of market average
compensation; stated Association officers would be elected during August and
would be reported at the September Board meeting..
·
Student Government
Association – Mr. Michael
Sanchez, President, spoke regarding Association events and activities.
President’s
Administrative Report
Dr. Stephen B. Kinslow, College President, reported on the College
reorganization effective August 1, 2005, including the Administration’s request
at this meeting to convert two Associate Vice President positions to Vice
Presidents; reminded Trustees of the August 12-13, 2005, Board Retreat noting
the change in location to meet in the location of the Austin Area Urban League
at 1033 La Posada Drive, Austin; and advised that the Fall General Assembly
would be held at the Red Lion Hotel on August 26.
Dr. Davis
advised that Dr. Faulkner, University of Texas; Dr. Paredes,
Texas Higher Education Coordinating Board; and Dr. Kinslow
would be on the program of the August 26, 7:30 a.m., meeting hosted by the
Greater Austin Chamber of Commerce and IBM to discuss higher education.
Reports
to the Board
·
College Connections Program Update – Dr. Luanne
Preston, Executive Director, provided an update on the College Connections program including Fiscal Year 2005
participation. She stated
·
Monthly Construction Update – Mr. Ben
Ferrell, Vice President for Business Services, provided an update on current
construction and renovation projects including a Major Facilities Projects Summary,
including:
§
Eastview Campus –
§
Eastview Campus -
Environmental Work – Work was continuing pursuant to State and City of
§
§
Cypress Creek Expansion ($25,000,000) – The architects
were completing the Design Development Phase for the campus expansion, the
Guaranteed Maximum Price was received in July, site construction was estimated
to begin in early August 2005, with classes beginning in the new building in
Spring 2007; and renovation of the existing building would occur during the
Spring semester of 2007;
§
Northridge Campus Parking Lot ($580,000) –
Construction of the 156 additional parking spaces was completed and in use.
§
Pinnacle Parking Lot ($650,000) – Funding for an
additional parking lot at the Pinnacle Campus was originally part of a proposed
agreement with a developer adjacent to the Campus. The developer would construct a parking lot
on their land and sell it to ACC in return for an easement allowing access to
and from Highway 290 through a Pinnacle driveway. Staff renewed discussions with the developer
and ascertained that the developer’s current schedule for the project which
would include this parking lot indicates that it is unlikely that the project
will have an approved site plan before Summer 2006.
§
Status of Expansion of US 290 at Oak Hill – This project
includes construction of frontage roads and main lanes of US 290 from the
existing end of the expressway at
§
§
San Marcos/Hays County – A feasibility study
commissioned to study the donation of land pursuant to a possible annexation of
San Marcos ISD was completed. The work
was performed by Graeber, Simmons, and Cowan. ACC counsel is finalizing the development
agreement and amendments to the conveyance agreement with the developer.
§
Riverside Zoning – The City of
§
Riverside Renovations – Student Services and other
renovations are being reviewed for feasibility and budgetary considerations.
§
Northridge Student Services Renovations – Planning for
the Student Service renovations were referred to the architect/engineers in
early July. In order to renovate this
space without interrupting operation of Student Services, the renovations will
occur in five phases, and last approximately one year overall. Construction of the first phase is scheduled
to begin in August 2005.
§
Facilities Master Plan – Eleven planning firms
responded to the College’s Request for Proposals (RFP). A selection committee representative of the
College was formed, and evaluation s of the proposals completed in June. Five finalists were interviewed in July, and
one team was recommended for selection.
After the selection of a planning firm, the project should take a year
to eighteen months.
§
District-Wide Renovations – The following work is included
in the category of District-Wide Renovations of the 2003 General Obligation
bond package:
Ø
Parking Study (Completed)
– $76,875
Ø
Parking Study--Part 2 (Completed) - $20,000
Ø
Parking Study--Part 3 (Completed) - $925
Ø
Facilities Audit (Completed) - $140,050
Ø
Facilities Audit--Impact. & E-Manual (In progress)
$97,620
Ø
Riverside Campus Tennis Courts (Completed) - $55,381
Ø
Ø
Replace Transfer Switches at Pinnacle Campus (Completed) -
$44,006
Ø
Ø
Equipment for DW Cooling Towers (Completed) $34,262
Ø
Ø
Riverside Student Services Renovations - $1,300,000
Ø
Northridge Student Services Renovations - $1,000,000
Ø
Unallocated DW Renovations - $141,839
Totals: $3,170,000
Monthly
Financial Report – June 2005 – Mr. Ben Ferrell provided information
concerning the June 2005 Financial Report. He stated Summer
2005 enrollments were complete and there was 0% growth compared to Summer 2004,
and based on current information, the College’s budget was on track and
projecting approximately $300,000 revenues over expenses.
Revenues – Total revenue was projected at
approximately $129.6 million, or $.08 million below original projections.
Expenses – Total expenses were projected at $1.1
million under budget.
Summary – In summary, revenues were under budget
by $0.8 million and expenses were under budget by $1.1 million; therefore Net
Revenues over Expenses projected a surplus of about $300,000. Cash balances were in line at approximately
$103 million, including $76 million in bond proceeds.
Consent
Agenda
Chair Mink introduced the Consent Agenda:
Agenda
Item 8094
Proposed
Approval of Minutes of the of the
Recommendation: That
the Board of Trustees approve the minutes as
presented.
Trustees Allen
Kaplan moved and
MOTION: The Board of
Trustees approve the Minutes of the
The motion passed on a vote of 8-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H. Kaplan, Nan McRaven,
Barbara P. Mink, Rafael Quintanilla, Veronica Rivera, and John Worley.
AGAINST: None.
ABSENT: Trustee Jeffrey Richard
The agenda was re-ordered.
Discussion/Possible Action:
Old Business:
Agenda
Item 8095
Adoption
of Master Plan, Fiscal Years 2006-2008
Dr. Mink
introduced the item and Ms. Soon Merz, Associate Vice
President, distributed a summary of new recommendations in the Fiscal Year
2006-2008 Master Plan and provided information concerning the Master Plan.
Trustees
MOTION: The Board of
Trustees adopt the Master Plan for Fiscal Years
2006-2008 as presented.
Trustees John Worley moved and Allen Kaplan seconded:
AMENDMENT TO MOTION:
That number 6 on page 34 of the Master Plan be
amended to read:
“6. In recogition that ACC’s in-district and out-of-district
tuition rates is are among the highest in should strive to minimize both in-district and out-of-district
tuition increases. In accordance with
the Board’s tuition policy, the College will eliminate, within a reasonable
time, the tax subsidy for out-of-district students.
Trustees
discussed whether
Trustee Rafael Quintanilla proposed a FRIENDLY AMENDMENT.
FRIENDLY AMENDMENT:
That item 6 not be included in the Master Plan
for 2006-2008 at this time and that it be put aside so that a vote can occur on
the remainder of the Master Plan 2006-2008 at this meeting. A definite time should be scheduled for
number 6 to come back to the Board so that a vote can occur on the remainder of
the Master Plan 2006-2008.
Dr. Worley accepted the Friendly Amendment to postpone the
vote on item 6
at this time.
VOTE: The motion, as
amended, passed on a vote of 8-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H. Kaplan, Nan McRaven,
Barbara P. Mink, Rafael Quintanilla, Veronica Rivera, and John Worley.
AGAINST: None.
ABSENT: Trustee Jeffrey Richard
Agenda
Item 8096
Revisions
to Board Policies F-5, Advancement and Placement; F-10, Employee Compensation;
and G-2, Purchasing
Dr. Mink
introduced the item and stated discussion of this item would be postponed until
the
Agenda
Item 8097
Approval
at First Reading: Tax Rate Planning
Calendar, Proposed 2005 Tax Rate, and Scheduling Public Hearings on August 25,
2005, and September 6, 2005, for Proposed Tax Rate for Austin Community College
Dr. Mink
introduced the item and Mr. Ben Ferrell provided information concerning the Tax
Calendar and the new law which required two Public Hearings on the proposed Tax
Rate for
Trustees Rafael Quintanilla moved and Veronica Rivera
seconded that:
MOTION: The Board of
Trustees adopt the 2005 Property Tax Planning
Calendar, the Proposed 2005 Property Tax Rate of $0.0900 for M&O and
$0.0091 for I&S, and the scheduling of two public hearings on
VOTE: The motion
passed on a vote of 8-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H. Kaplan, Nan McRaven,
Barbara P. Mink, Rafael Quintanilla, Veronica Rivera, and John Worley.
AGAINST: None.
ABSENT: Trustee Jeffrey Richard
The agenda was
re-ordered.
Agenda
Item 8101
Approval
at First
Dr. Mink
introduced the item.and Mr. Ben Ferrell provided
information concerning the Interlocal Agreement with
Trustees
MOTION: The Board of
Trustees approve the Interlocal
Agreement for Bus Service with
VOTE: The motion
passed on a vote of 8-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H. Kaplan, Nan McRaven,
Barbara P. Mink, Rafael Quintanilla, Veronica Rivera, and John Worley.
AGAINST: None.
ABSENT: Trustee Jeffrey Richard
Agenda Item 8102
Consideration and
Possible Action at First Reading:
Acquisition of Property Listed as Travis County Foreclosure Control No.
18 (2711 Goodwin Avenue), and as Travis County Foreclosure Control Nos. 19 and
20 (2700 block of Goodwin Avenue)
Dr. Mink
introduced the item.
Executive
Session
The Board of
Trustees of Austin Community College recessed into Executive Session at
Reconvene
The Board of
Trustees of Austin Community College reconvened in public session at
Agenda Item 8102 (continued)
Consideration and
Possible Action at First Reading:
Acquisition of Property Listed as Travis County Foreclosure Control No.
18 (2711 Goodwin Avenue), and as Travis County Foreclosure Control Nos. 19 and
20 (2700 block of Goodwin Avenue)
Trustees John Worley moved and Rafael Quintanilla seconded
that:
MOTION: The Board of
Trustees authorize the staff to negotiate a purchase
along the lines discussed in Executive Session.
VOTE: The motion
passed on a vote of 8-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H. Kaplan, Nan McRaven,
Barbara P. Mink, Rafael Quintanilla, Veronica Rivera, and John Worley.
AGAINST: None.
ABSENT: Trustee Jeffrey Richard
Agenda
Item 8098
Selection
of a Vendor for Facilities Master Planning
Dr. Mink
introduced the item. Mr. Ben Ferrell
stated the selection process was undertaken to provide the College with
professional services for updating the current facilities master plan. The updated facilities master plan will focus
on a regional and strategic analysis for advising the Board on the location,
size, and general physical characteristics ACC facilties
may require for the future. Planning
will involve assessing and updating information on external trends, including
demographics, economics, transportation, technology, educational needs, and
other relevant factors. The College
received 11 bid proposals. The proposals
were rated by a selection committee and five finalists were selected for
interviews. Based on the interviews, the
committee selected Sasaki Associates, Inc., to provide regional facilities
master planning activities.
Mr. Ferrell
responded to questions from Trustees regarding the cost, accountability,
information from the previous study, scope design, needs, and emphasis of the
proposal.
This item will
be included on an agenda for a future meeting.
Agenda
Item 8099
Request
to Convert Two Associate Vice President Positions to Vice President Positions
Dr. Mink
introduced the item and Dr. Stephen B. Kinslow,
President, stated that as a part of Phase I of the district-wide reorganization
the Administration requested approval from the Board to convert, per Board
Policy F-6, Staffing, [2] two Associate Vice President Positions to Vice
President positions:
·
Associate Vice President for Academic Transfer to Vice
President, Academic Transfer and General & Developmental Education;
and
·
Associate Vice President, Retention and Student Services,
to Vice President, Student Support and Success Systems.
Dr. Kinslow stated that converting these positions would result
in a small salary increase for one position to bring that position in line with
other Vice Presidents.
This item will
be included on the
Agenda
Item 8100
Request
to Convert South Austin Community Advisory Committee to Campus Advisory
Committee
Dr. Mink
introduced the item and Dr. Kinslow provided
information regarding completion of the charge to the South Austin Community
Advisory Committee and the need to shift the focus to community outreach regarding
the new campus, a role consistent with other ACC Campus Advisory Committees,
and which would report to the Administration as other Campuses do. Dr. Kinslow
responded to questions from Trustees.
Mr. Jim Walker, ACC Liaison to the South Austin Community Advisory
Committee, and Mr. James McGuffee, South Austin
Community Advisory Committee, provided information and responded to questions
from Trustees
Trustee Rivera
suggested that the Board may need to approve a Resolution based upon Board
Policy B-7, Board Advisory Committees.
Chair Mink requested that Trustee Rivera draft a resolution regarding
the scope of the Committee.
This item will
be included on the agenda of a future Board meeting.
Adjournment
Having
no motion before the Board, the
Approved By
Jeffrey
Richard, Board Secretary