MINUTES

Work Session – Board of Trustees

September 19, 2005

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, September 19, 2005, at 6:21 p.m. in the Board Room (201) of the Highland Business Center of Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Dr. Barbara P. Mink, Chair/Presiding Officer; Mr. John F. Hernandez, Board Vice Chair; Mr. Jeffrey Richard, Secretary; Dr. Lillian J. Davis; Mr. Allen H. Kaplan; Ms. Nan McRaven; Mr. Rafael Quintanilla; and Dr. John Worley. Trustee Veronica Rivera was absent from the meeting.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

ITEMS FOR DISCUSSION/POSSIBLE ACTION

Agenda Item 8121

Report on Association of Community College Trustees

Annual Leadership Congress, September 7-10, 2005,

Seattle, Washington

Dr. Mink introduced the item and provided information regarding the Association of Community College Trustees Annual Leadership Congress in Seattle, Washington, September 7-10, 2005. She stated that Trustees Kaplan and Rivera and President Kinslow also attended. They reported on the Austin Community College programs that were presented at the Congress: College Connections, Early College Start, and the Integrated Planning Model for Austin Community College--Aligning the Master Plan with the Budget. They commented that the presentations were well presented and very well attended. Dr. Mink and Mr. Kaplan provided information regarding other presentations made at the Congress.

Agenda Item 8122

Expenditures in Excess of $100,000

Dr. Mink introduced the item and Ben Ferrell, Vice President, stated that the College obtains goods and services on a recurring basis from sole source providers, state contracts, or in conjunction with approved technology plans and facilities renovation plans. He advised that a list of these vendors was provided for consideration and approval for the FY 2006. Mr. Ferrell said that the past practice was that vendors engaged in connection with a Board-approved project were not brought to the Board for approval. Staff desired to bring these contracts to the Board to ensure compliance with Board policy. He added that the list did not include vendors over $100,000 that were previously approved.

This item will be included on the October 3 agenda for consideration by the Board of Trustees.

Agenda Item 8123

Policy Compliance Report: E-4, Organizational Performance Evaluation

· Internal Customer Survey

· External Auditors FY05 Recommendations - Status

Dr. Mink introduced the item and Ms. Soon Merz, Associate Vice President, provided an overview of the Internal Customer Survey (Spring 2005) which provides an analysis of College-wide Services. Ms. Merz responded to questions from Trustees.

Mr. Ben Ferrell provided an update regarding the FY2004 Audit Management Letter and provided updated information regarding the two comments from the auditors: Inventory of Capital Assets and Reconciliation of the Employee Retirement System Account

Agenda Item 8124

Consideration of Vendor for Compensation Study

Dr. Mink introduced the item and Ms. Gerry Tucker, Associate Vice President, provided information on the Request for Proposals process and the evaluation of the proposals received to make recommendations and revision of the Classified and Professional-Technical Employees Classification and Compensation Study, as well as to provide additional services requested by College administration. Ms. Tucker stated that the 13-member evaluation committee appointed by the President analyzed and rated the 12 proposals received. The Committee unanimously selected Public Sector Personnel Consultants based upon staffing level, staffing expertise, experience with other colleges, and cost. Ms. Tucker responded to questions from Trustees.

This item will be included on the October 3 agenda for consideration by the Board of Trustees.

Announcements

· Dr. Mink stated the Austin Community College Foundation would meet on Wednesday, September 21, 2005, at the Eastview Campus.

· Dr. Mink expressed appreciation to Mr. Ferrell for the information provided at the Board Briefing.

Executive Session

There was no Executive Session.

Adjournment

Having no motion before the Board, the September 19, 2005 Work Session of the Austin Community College Board of Trustees was adjourned at 7:15 p.m.

Approved By

Jeffrey Richard, Secretary