MINUTES

Regular Meeting – Board of Trustees

October 3, 2005

 

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on October 3, 2005, at 6:05 p.m. in the Board Room (201) of the Highland Business Center of Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Dr. Barbara P. Mink, Chair/Presiding Officer; Mr. John F. Hernandez, Board Vice Chair; Mr. Jeffrey Richard, Secretary [arrived at 6:15 p.m.]; Dr. Lillian J. Davis; Mr. Rafael Quintanilla; Ms. Veronica Rivera; and Dr. John Worley.  Trustees Allen Kaplan and Nan McRaven were absent from the meeting.

 

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

 

Recognitions

·        There were no new employees.

·        Report on Achievements and Recognitions – Mr. Bill Carter, Associate Vice President, presented the Kudos Report and called attention to recent awards/recognitions received by faculty/programs, staff, students, and Austin Community College.

 

Citizens Communication

·        Mr. Tim Mahoney, citizen, spoke regarding Riverside Campus zoning.

·        Dr. Terry Thomas, ACC/AFT, spoke regarding the end of her presidency and introduced new officers of the AFT:  Bill Cheek, President; Dorothy Barnett, Secretary; and Dan Dewberry, Treasurer.  She stated the Vice President would be elected in November.

·        Mr. Larry Willoughby, ACC/, spoke regarding Agenda Item 8130, Naming of Institution and Its Resources Policy.

·        Guadalupe Sosa, citizen/South Austin Campus Advisory Committee, spoke regarding Agenda Item 8131, Resolution Reappointing the South Austin Campus Advisory Committee.

·        Mr. Robert Hill, citizen/US Hispanic Contractors Association, spoke regarding ACC construction/Riverside Golf Course.

 

Reports from Associations

·        Adjunct Faculty Association – Mr. John Herndon, President, expressed appreciation for re-titling of adjunct faculty positions; stated the Adjunct faculty would work with the Student Success effort; and introduced Mr. Bill Cheek, Riverside adjunct faculty representative, and Ms. Mary Gilmer, President-Elect of the Association for Fiscal Year 2006.

·        Classified Employees Association – Mr. Tobin Weigand, President, stated renovations to the Northridge Campus began last week; the Association was researching health and wellness programs; and provided information about fundraisers for the emergency fund.

·        Full-Time Faculty Senate – Dr. Al Purcell, President, spoke regarding appreciation for the leadership of Dr. Steve Kinslow and invited attendance at the ACC History Department’s upcoming emeritus professors lectures “Pickin’, Prancin’, Playin’:  Cultural Glimpses of 20th Century America” to be held on Saturday, October 15, 2005, 9:30 a.m.-1:30 p.m. in the Lecture Hall (4136) of the Northridge Campus.

·        Professional-Technical Employees Association – Mr. Jerry North, President, spoke regarding recent bake sales fundraisers in support of the Juvenile Diabetes Research Foundation in the amount of $210 and Association activities.

·        Student Government AssociationMr. Charles Maddox, Vice President, spoke regarding Association activities, including an effort by Mayor Will Wynn’s office to bring all Austin colleges together, and invited attendance at the Halloween Party on Friday, October 28, 2005, 7-9 p.m., Rio Grande Campus.

 

Dr. Mink requested that the Associations provide information to the Board Office regarding activities for the coming year.

 

President’s Administrative Report

Dr. Stephen B. Kinslow, President, stated that the joint meeting of the Austin Independent School District/Austin Community College Boards would be held on Tuesday, November 1, 2005, in the Board Room (201) of the Highland Business Center of Austin Community College, at 6:00 p.m.  He expressed appreciation to ACC for the donations and assistance to the hurricane evacuees, including the American Red Cross.

 

Dr. Kinslow provided an update on enrollment for the Fall Semester,  He stated there was a 5.47 percent enrollment in head count; there was a 24 percent increase in web-based enrollment and a 40 percent increase in web-based tuition payments; the Eastview Campus had the largest enrollment increase—a 25.8 percent increase attributed to the relocation of the health programs to the Eastview Campus; a modest 2.5 percent decrease in enrollment at the Riverside Campus due to closing of Building D and additional shifting of sections and scheduling; a 10 percent increase in telecommunications enrollment; an increase of 45.6 percent for the ACC Centers within the eight-county area much of which was attributable to the opening of the Round Rock Center with 1,283 ACC enrollments; in-district enrollments were up by 10.4 percent and out-of-district enrollments were down by 7 percent probably as a result of the all-of-Austin annexations.  He stated that the portions of the three school districts which came into the ACC boundaries resulted in an approximate 4.8 percent increase in those areas.  Dr. Kinslow advised that there was an increase in the diversification of the student body for ACC:  an 8.94 percent increase in Black African American students; a 10.3 percent increase in Hispanic students; a 4.5 percent increase in Anglo students; and an 11.8 percent decrease in foreign students.  He stated there was a 26 percent increase in high school students enrolled in the Early College Start program and that there had been a 36.2 percent increase in the enrollment of students from the five district partners through the College Connections program which also represented an increase in minority high school enrollment from the College Connection program:  9.1 percent increase in Black/African American students; 40.3 percent increase in Hispanic students.  He added with the Early College Start students currently taking College classes there was a 4.8 percent increase in Black/African American students and a 18.8 percent increase in Hispanic students.  Dr. Kinslow expressed appreciation to the Board for investing in these programs.

 

Reports to the Board

·        Monthly Construction Update – Mr. Ferrell provided an update on current construction and renovation projects including a Major Facilities Projects Summary, a facilities update regarding:

Eastview Campus – Health Sciences Building ($15,450,000);

Eastview Campus – Environmental Work;

South Austin Campus ($21,500,000);

Cypress Creek Expansion ($25,000,000);

Northridge Parking Lot ($580,000);

Pinnacle Parking Lot ($650,000);

Status of Expansion of US 290 at Oak Hill;

Rio Grande Campus ($33,950,000);

San Marcos/Hays County;

Riverside Zoning;

Riverside Renovations;

Northridge Student Service Renovations;

Facilities Master Plan; and

District-wide Renovations.

 

·        Financial Report –  August 2005 -- Mr. Ben Ferrell, Vice President for Business Services, called attention to the August 2005 Financial Statement and noted the College’s budget was on track and projecting approximately $500,000 increase in Unrestricted Net Assets, and a $60,000 increase in Total Net Assets.  Mr. Ferrell indicated that this would be the first year that ACC had an increase in Total Net Assets since GASB 34 was implemented in FY2002.  He said the vast majority of the Revenues and Expenses have been accounted for, but there were still some entries that needed, plus the external audit would begin on October 24, 2005.  These future events could impact the above projections, but major changes were not expected.

 

Mr. Ferrell stated that Austin Community College received the Government Finance Officers Association Award for last year’s audit.

 

Revenue - Mr. Ferrell advised that enrollments for Fall increased by 1.4 percent, Spring increased by 1.7 increase, and Summer was flat.  This resulted in a total FY05 enrollment increase of about 1.2 percent versus an original budget projection of 0%.  Therefore, tuition revenue exceeded the original budget projections by about $250,000.  Total Revenue was projected at $129.6 million, or $0.8 million below original projections.

 

Expenses - Adjunct Faculty and Full-Time Faculty Overload expenses increased due to enrollment growth of 1.2 percent.  The plat transfer was reduced to address the loss of Del Valle’s property taxes, and benefit costs were under budget, partially due to an additional appropriation of funds from the State.  Total expenses were projected at $1.3 million under budget.

 

Summary – In summary, revenues were under budget by $0.8 million and expenses were under budget by $1.3 million.  Therefore, Net Revenues over Expenses projected a surplus of about $500,000 plus an increase in Total Net Assets of approximately $60,000. Cash balances were in line at approximately $107 million, including $71 million in bond proceeds.

 

·        Board Policy E-4:  FY06 Internal Audit Report – Mr. Imad Mouchayleh, Internal Auditor, provided a quarterly report on projects:  IA Web Site, Enterprise Risk Management (ERM)-Pilot Program; Confidential Mechanism for Complaints (Hot line/Whisteblower); Cash in Hand; Cash Outside the Cashier’s Office:  New Product; Automotive Department; and Stipend 2004.  He called attention to the Draft Audit Plan for FY06.

 

Mr. Mouchayleh introduced four students from the McCombs Business School who were working with the Internal Auditor on Risk Management:  (1)  Mr. Daniel Nguyen, student at The University of Texas; (2) Stephanie Liaros, student at The University of Texas; (3) Crystal Schulz, student at student at The University of Texas; and (4) John Carroll, student at The University of Texas.

 

Trustees expressed appreciation to the students for their work with Austin Community College and the information provided.

 

CONSENT AGENDA

 

Chair Mink introduced the Consent Agenda:

 

Agenda Item 8125

Approval of Minutes of the of the September 6, 2005, Public Hearing and  Regular Meeting; September 19, 2005, Board Briefing; September 19, 2005, Special Board Meeting; and September 19, 2005, Work Session of the Austin Community College Board of Trustees

Recommendation:  That the Board of Trustees approve the minutes as presented.

 

Agenda Item 8126

Consideration of List of Vendors Projected to Have Expenditures in Excess of $100,000

Recommendation:  That the Board of Trustees approve the list of vendors projected to have expenditures in excess of $100,000.

 

Agenda Item 8127

Consideration of Public Sector Personnel Consultants as Vendor for Compensation Study

Recommendation:  That the Board of Trustees select Public Sector Personnel Consultants as vendor for the Compensation Study.

 

Trustee Worley requested that Agenda Item 8125 be pulled and the Minutes of the September 19, 2005, Special Board Meeting be corrected to read:

 

Agenda Item 8120

Adoption of 2005 Tax Rate for Austin Community College

Motion:  Trustee John Worley moved that the Board of Trustees of the Austin Community College District increase property taxes by the adoption of a tax rate of $0.0991 (9.91 cents) per $100 assessed valuation.  Trustee Lillian J. Davis seconded the motion.

 

Trustee Rivera requested that Agenda Item 8127 be pulled for comments.  She requested that written comments be provided in the materials.  Ms. Gerry Tucker, Vice President responded to Ms. Rivera.

 

Trustees Rafael Quintanilla moved and Lillian J. Davis seconded that:

MOTION:  The Board of Trustees approve Agenda Item 8125, Minutes of the September 6, 2005, Public Hearing and Regular Board Meeting; September 19, 2005, Board Briefing; September 19, 2005, Special Board Meeting (as corrected); September 19, 2005, Work Session of the Board of Trustees of the Austin Community College District; Agenda Item 8126, Consideration of List of Vendors Projected to Have Expenditures in Excess of $100,000; and Agenda Item 8127, Consideration of Public Sector Personnel Consultants as Vendor for Compensation Study.

VOTE:  The motion passed on a vote of 7-0.

FOR:  Dr. Lillian J. Davis; Mr. John F. Hernandez; Dr. Barbara P. Mink; Mr. Rafael Quintanilla; Mr. Jeffrey Richard; Ms. Veronica Rivera*; and Dr. John Worley.

AGAINST: None.

ABSENT:  Trustees Allen H. Kaplan and Nan McRaven.

*Trustee Veronica Rivera was absent from the September 19, 2005, Board meetings and, therefore, abstained from vote on the Minutes of the September 19, 2005, meetings.

 

DISCUSSION/POSSIBLE ACTION:

 

OLD BUSINESS:

 

Agenda Item 8128

Consideration of FY06 Board Work Plan/Calendar

Dr. Mink introduced the item.  Trustees discussed the Board Work Plan/Calendar and requested the following amendments:

·        Add:  Revision of Board Policy F-5, Employee Advancement/Placement;

·        Add:  Revision of Board Policy F-10, Employee Compensation;

·        Add:  Discussion of Rio Grande Campus;

·        Add:  Report on the pro rata adjunct process;

·        Add:  ACC’s Legislative Agenda;

·        Schedule a Board Work Session on October 17, 2005;

·        Reschedule:  Discussion of the Out-of-District Tuition Policy from the November 7, 2005, Board meeting to the October 17, 2005, Board Work Session;

·        Reschedule:  First Discussion of the Prevailing Wage from the November 7, 2005, Board meeting to the October 17, 2005, Board work Session;

·        Schedule a Work Session (7:15 p.m.) to follow each of the Forums on:  November 21, 2005; February 27, 2006; March 20, 2006; and July 17, 2006;

·        Notify employee associations/affiliate organizations in January 2006 of the discussion of the Presidential Search and ask for comments/input at the February meeting; and

·        Add:  Discussion of the Presidential Search Process in February 2006.

 

Trustees John Worley moved and Rafael Quintanilla seconded that:

MOTION:  The Board of Trustees adopt the Board Work Plan/Calendar for Fiscal Year 2006 with amendments to add an October 17, 2005, Board Work Session to discuss the Out-of-District Tuition policy and the first discussion of the Prevailing Wage, and to add Work Sessions to follow each of the  forums at about 7:15 p.m. to discuss various topics.

 

Trustee Rafael Quintanilla requested a Friendly Amendment to the Motion.

FRIENDLY AMENDMENT:  That the Presidential Search Process be added to the February 13, 2006, Board meeting.

Trustee Worley accepted the Friendly Amendment.

 

VOTE:  The motion, as amended, passed on a vote of 7-0.

FOR:  Dr. Lillian J. Davis; Mr. John F. Hernandez; Dr. Barbara P. Mink; Mr. Rafael Quintanilla; Mr. Jeffrey Richard; Ms. Veronica Rivera; and Dr. John Worley.

AGAINST: None.

ABSENT:  Trustees Allen H. Kaplan and Nan McRaven.


Agenda item 8129

Consideration of Board Policy G-2, Purchasing

Dr. Mink introduced the item and Mr. Ferrell provided information concerning the proposed revisions.  He stated that the proposed changes were reviewed by College Legal Counsel.

 

Trustees Davis moved and Jeffrey Richard seconded that:

MOTION:  The Board of Trustees approve the proposed revisions to Board Policy G-2, Purchasing.

 

Trustee Worley requested the following Friendly Amendment:

D.      Emergency

Last two sentences of first paragraph:

In such an event, the requirements of state law shall apply, unless the Board determines that the delay posed by the methods provided therein would prevent or substantially impair the conduct of classes or other essential school activities.  Upon such finding, contracts for the replacement or repair of the equipment on or the part of the College facility may be made by methods other than those typically required by state law.

Trustees Lillian Davis and Jeffrey Richard accepted the Friendly Amendment.

 

Trustee Worley requested the following Friendly Amendment:

E.  Vendor Selection – Construction Procurement
[1] For construction procurement services of over $500,000 which require Board approval, the administration shall provide a summary and evaluative judgments, including a ranking, of vendor responses with a recommendation of a single vendor.  Such items should be submitted to the Board early enough that it does not have to make its final decision at its first consideration of the item if it has unresolved questions or decides not to accept the administration’s recommendation at the first meeting the item is on the agenda.  In cases where the administration’s recommendation is not accepted, consideration of alternatives shall occur at a subsequent meeting.

Trustees Davis and Richard accepted the Friendly Amendment.

 

Trustee Rivera requested a Friendly Amendment:

 G. H.

The President may is authorized, without further authorization by the Board, to approve, and sign on behalf of the College, easements covenants, restrictions, waivers, and other agreements regarding real property owned or leased by the College, provided they are minor in nature, have been subject to consultation with legal counsel, and reported promptly to the Board for approval.  This authorization does not extend to the purchase, lease, or sale of real property or to covenants or restrictions.

Trustees Davis and Richard accepted Trustee Rivera’s Friendly Amendment

 

VOTE ON MAIN MOTION, AS AMENDED: The motion, as amended, passed on a vote of 5-2.

FOR:  Dr. Lillian J. Davis; Dr. Barbara P. Mink; Mr. Jeffrey Richard; Ms. Veronica Rivera; and Dr. John Worley

AGAINST:  Mr. John F. Hernandez and Mr. Rafael Quintanilla.

ABSENT:  Trustees Allen H. Kaplan and Nan McRaven.

 

******

G-2, Purchasing

 

Value Statement

 

·         Public funds will be expended in an efficient, effective, equitable, and ethically responsible manner

·         Goods and services needed by the College will be purchased in an efficient and effective manner

 

A. General Objectives

 

[1] To support the instructional mission of the College by procuring in a timely manner the specific  equip­ment, services, and materials needed for effective College operations.

[2] To secure work and materials at the best value for the College.

[3] To provide opportunities for individual vendors,  contrac­tors, historically underutilized businesses, and small/local businesses to compete for College purchases/contracts in a fair and competitive environment, and to create an open process for procurement through competition.

[4]  To monitor and insure compliance with the terms and conditions of contracts.

 

B. State Law and Board Policy Control

 

The procurement process will adhere to applicable state law, administrative rules, and Board Policy.  Purchasing and procurement shall be in accordance with state law requirements, including the dollar amounts stated.  As provided in state law, during any fiscal year, the stated limits apply to the aggregated expenditures with any single vendor.  When the aggregated expenditures would exceed the stated limits, specific Board approval for any new expenditure to that vendor is required. 

 

C.   Board Approval

 

Except for matters required to be authorized or approved by the Board under state law, or under Board Policy, the Board may, as appropriate, delegate its authority under state law regarding an action authorized or required to be taken by the College to a designated person, representative or committee.  In procuring construction services, the College shall provide notice of the delegation and the limits of the delegation in the request for bids, proposals, or qualifications or in the addendum to the request. 

 

Except for an expenditure which State law requires that the Board must approve which may not be delegated, any contract for an expenditure of $100,000 or less may be approved by the President of the College or his designee.  A contract requiring an expenditure of more than $100,000 must first have Board approval unless the Board has previously approved, after a public review period of a month or more, a budget or other written plan list­ing the items and their approximate cost. 

 

D.  Emergency

 

In the event an expenditure is immediately necessary to repair or replace an existing capability that has been unexpectedly lost, or is immediately necessary to meet an  unforeseen catastrophe or emer­gency (i.e., a situation in which immediate action must be taken without Board approval to avoid harm to the College), the President may approve such expenditure, and such expenditure must be reported to the Board at its next meeting, or by written notification provided through the President.  In such an event, the requirements of state law shall apply, unless the Board determines that the delay posed by the methods provided therein would prevent or substantially impair the conduct of classes or other essential school activities.  Upon such finding, contracts for the replacement or repair of the equipment on the part of the College facility may be made by methods other than those typically required by state law.

               

E.  Vendor Selection – Construction Procurement

 

In accordance with state law, the Board in considering a construction contract utilizing a method specified by state law, must determine before advertising which method provides the best value for the College.   The College shall base its selection among offerors on criteria authorized to be used under state law.  The College shall publish the request for bids, proposals, or qualifications the criteria that will be used to evaluate the offerors and the relative weights given to the criteria. 

 

In procuring construction services, the College shall provide notice of the delegation and the limits of the delegation in the request for bids, proposals, or qualifications or in the addendum to the request.  Failure to provide such notice will result in a ranking, selection, or evaluation of bids, proposals, or qualifications for construction services advisory only and the Board shall then make the selection or determination in an open public meeting.

 

The College shall document the basis of its selection and shall make the evaluations public not later than the seventh day after the date the contract is awarded. 

 

For construction procurement services of over $500,000 which require Board approval, the administration shall provide a summary and evaluative judgments, including a ranking, of vendor responses with a recom­mendation of a single vendor.  Such items should be submitted to the Board early enough that it does not have to make its final decision at its first consideration of the item if it has unresolved questions or decides not to accept the administration's recommendation at the first meeting the item is on the agenda.  In cases where the administration's recommendation is not accepted, consideration of alternatives shall occur at a subsequent meeting. 

 

The Board shall generally assess the administration's  recom­mendation by whether it and the process leading to it are in accord with Board  Policy and the General Objectives set forth in Section A of this policy, giving due deference to the  administra­tion’s determination on whether a recommendation will meet General Objectives [1] and [2].

 

F.   Reports 

 

The administration shall  produce annual summaries on purchasing activities.  Such reports shall include:

[1]  purchase orders and contracts summarized by vendor (detail listing for orders and contracts greater than $25,000) awarded to official, certified HUBs, and also other historically underutilized businesses to the extent possible;

[2]  purchase orders and contracts summarized by vendor (detail listing for orders and contracts greater than $25,000) awarded to local vendors;

[3] state contract and state catalog purchases made summarized by vendor;

[4] all contracts over $10,000; and

[5] an explanation of consulting fees in excess of $5,000 to a single vendor in a fiscal year.

[6] a listing of any expenditures directly for administrative officers that exceed $5,000 or are unusual.

 

G. Responsible Contracting Practices

 

                [1] In all purchasing and contracting decisions, employees shall make diligent efforts to include historically-underutilized-business (HUB) vendors and shall, where practicable, avoid practices that tend to exclude HUB vendors.  The College shall develop, maintain, and enhance the participation of minority-owned and women-owned firms in all phases of its procurement processes, supporting their efforts to compete for College business.

 

                [2] The College shall encourage all vendors, suppliers,  contract­ors, and professionals with whom it does business to support the common goal of equal opportunity and economic participation for all citizens.  In the expenditure of College funds, neither the College nor its contractors and suppliers shall discriminate on the basis of sex, race, color, creed, religion, national origin, age, or sexual orientation, or on the basis of disabilities that do not significantly  affect the quality of work.

 

                [3] In deciding which functions to accomplish via external contractors, the administration shall take care not to support patterns of employment that fail to meet community compensation standards.

 

                [4] Contracts shall be reopened on an equal basis to all qualified vendors at least once every five years (or on completion for contracts longer than five years).

 

H. Routine Real Estate Items

 

The President may sign on behalf of the College, easements and other agreements regarding real property owned or leased by the College, provided they are minor in nature, have been subject to consultation with legal counsel, and reported promptly to the Board for approval.  This authorization does not extend to the purchase, lease, or sale of real property or to covenants or restrictions.

 

**********

 

Agenda Item 8130

Consideration of Naming Institution and Its Resources Policy

Dr. Mink advised that this discussion of this item would be postponed until the October 17, Board Work Session due to the lateness of the meeting.  She stated that criteria as well as pricing would be discussed for this item.  Dr. Mink advised that she was contacted by Alamo Community College District (ACCD) Board Chair and Chancellor regarding the naming of ACC.

 

Agenda Item 8131

Consideration of Resolution Reappointing South Austin Campus Advisory Committee

Dr. Mink introduced the item and Trustee Rivera provided information.  

 

Dr. Mink requested an amendment to the proposed Resolution:

3.      Assist the college administration and Board in identifying courses that the Committee believes responds to the educational needs of the community.

 

Trustees Lillian Davis moved and Rafael Quintanilla seconded that:

MOTION:  The Board of Trustees approve the Resolution Reappointing the South Austin Campus Advisory Committee, as amended.

VOTE:  The motion, as amended, passed on a vote of 7-0.

FOR:  Dr. Lillian J. Davis; Mr. John F. Hernandez; Dr. Barbara P. Mink; Mr. Rafael Quintanilla; Mr. Jeffrey Richard; Ms. Veronica Rivera; and Dr. John Worley.

AGAINST: None.

ABSENT:  Trustees Allen H. Kaplan and Nan McRaven.

 

**********

 

ACC RESOLUTION

SOUTH AUSTIN CAMPUS ADVISORY COMMITTEE (SACAC)

ACC Board of Trustees

October 3, 2005

 

Background

 

Having been appointed by the ACC Board of Trustees in January, 2002, the South Austin Campus Advisory Committee was instrumental in ACC=s successful 2003 election to increase its tax rate and to issue over $99 million in general obligation bonds for facilities projects.  This election allowed ACC to allocate funds for the construction of a South Austin Campus.

 

Now, in 2005, with the design of the campus and the scope of instructional programs and student services having been finalized with the input of the South Austin Campus Advisory Committee (SACAC), the ACC Board of Trustees establishes revised goals for the SACAC.

 

Purpose

 

This committee will serve as a board-appointed advisory committee to the governing board for the purpose of representing interests of the South Austin community related to the ACC South Austin Campus.  Specifically, the SACAC is appointed to address the goals outlined in its revised charge as provided below:

 

1.         Assist in outreach efforts (ACC will provide staff presentations and all outreach materials to SACAC) to help the local community know about the new campus.

 

2.         Assist in recruitment efforts to help ACC identify persons to serve on the Campus Community Advisory Committee.

 

3.         Assist the college administration and Board in identifying courses that the Committee believes responds to the educational needs of the community.

 

4.         Receive ACC staff reports on the status of construction and planning for opening the campus.

 

5.         On a quarterly basis (as an agenda item in January, April and July, with a final report in October), update the Board of Trustees regarding the activities of the South Austin Campus Advisory Committee.

 

Membership and Chair

 

SACAC will consist of members appointed by ACC Trustees (a maximum of two per Trustee).   If a member of the committee resigns or is otherwise unable to serve on the committee, the Trustee who appointed the individual shall have the right to request a replacement if the Trustee so desires.

 

The Chair of the SACAC will be elected by the members of the committee.

 

The ACC administration will designate the Campus Provost as the administrative liaison to SACAC.

 

Procedure for Reporting to the ACC Board of Trustees

 

SACAC shall provide Quarterly Reports to the Board.

 

As necessary between reports, SACAC shall exchange information with the ACC administration, through the Campus Provost, for dissemination to the Board from the President=s Office.

 

Term of Committee

 

SACAC will serve as a board-appointed committee reporting to the governing board until the opening date (first day of classes) of the new South Austin Campus or until October 3, 2006, whichever is earlier.  After that date, it will cease to exist and will be replaced by ACC=s regular campus advisory committee structure, via a community advisory committee to be appointed by the administration.

 

Meetings and Rules of Procedure

 

SACAC shall adopt its own rules of procedure, set its own meetings and form subcommittees as necessary, provided that such shall not be in conflict with ACC Board of Trustees policies.

 

Adopted by the Austin Community College Board of Trustees on this 3rd day of October, 2005.

 

__________________________________________

Jeffrey K. Richard, Secretary, ACC Board of Trustees

October 3, 2005

 

***********

New Business:

 

Agenda Item 8132

Discussion:  Renewal of Resolution for Advisory Committee for Finance and Budget (ACFB)

·        ACFB – Topics for Discussion

Dr. Mink advised that discussion of this item would be postponed until the October 17, Board Work Session due to the lateness of the meeting.

 

Agenda Item 8134

First Reading and Approval:  Interlocal Agreement with Lockhart ISD for Management of Career and Technology Programs

Dr. Mink introduced the item and Dr. Kinslow provided information regarding the proposed Interlocal Agreement.  He stated that the expected revenue to the College would be just under $24,500.  Expenses to the College would be staff time.  Dr. Kinslow advised that the Interlocal Agreements require the two school boards’ approval.

 

Trustees Jeffrey Richard and Veronica Rivera seconded that:

MOTION:  The Board of Trustees approve on First Reading the Interlocal Agreement with Lockhart ISD for Management of Career and Technology Programs.

VOTE:  The motion, as amended, passed on a vote of 7-0.

FOR:  Dr. Lillian J. Davis; Mr. John F. Hernandez; Dr. Barbara P. Mink; Mr. Rafael Quintanilla; Mr. Jeffrey Richard; Ms. Veronica Rivera; and Dr. John Worley.

AGAINST: None.

ABSENT:  Trustees Allen H. Kaplan and Nan McRaven.

 

Agenda Item 8133

Discussion of Riverside Campus Zoning

Dr. Mink introduced the item.

 

Recess

Dr. Mink recessed the October 3, 2005, Regular meeting of the Board of Trustees of Austin Community College into Executive Session at 8:41 p.m. pursuant to Chapter 551 of the Texas Government Code.

 

Reconvene

The Board of Trustees of Austin Community College reconvened in public session at 9:58 p.m. on October 3, 2005, pursuant to Texas Government Code 551.

 

Adjournment

Having no motion before the Board, the October 3, 2005, Regular Meeting of the Austin Community College Board of Trustees was adjourned at 9:59 p.m.

 

Approved By

Jeffrey Richard, Secretary