MINUTES
Regular
Meeting – Board of Trustees
In accordance with the terms and
provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government
Code, the Board of Trustees of the Austin Community College District convened
in public session on Monday, November 7, 2005, at 6:04 p.m. in the Board Room
(201) of the Highland Business Center of Austin Community College located at
5930 Middle Fiskville Road, Austin, Texas, with the
following members present: Dr. Barbara P. Mink, Chair/Presiding Officer; Mr.
John F. Hernandez, Board Vice Chair; Mr. Jeffrey Richard, Secretary; Dr.
Lillian J. Davis; Mr. Allen H. Kaplan; Ms. Nan McRaven
[arrived at 6:15 p.m.]; Mr. Rafael Quintanilla [arrived at 7:00 p.m.]; Ms.
Veronica Rivera; and Dr. John Worley.
It is further found and
determined that in accordance with the policies and orders of this Board, the
notice of this meeting has been posted and return thereof made pursuant to the
terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas
Government Code, and there has been full compliance with the terms and
provisions of said act, including the timely posting of the subjects of this
meeting.
Recognitions
·
There were no new employees.
·
Report on Achievements and Recognitions – Dr. Kathleen
Christensen, Vice President, presented the Kudos Report and called attention to
recent awards/recognitions received by faculty/programs, staff, students, and
Citizens
Communication
No one registered for
Citizen’s Communication.
Reports from
Associations
·
Adjunct Faculty Association – Mr. John Herndon,
President, spoke regarding an Adjunct Faculty Association meeting to be held on
Friday, November 11, 2005, 4:30-6:00 p.m., at the Eastview
Campus, and invited attendance.
·
Classified Employees Association – No report was
presented.
·
Full-Time Faculty Senate – Dr. Al Purcell, President,
expressed appreciation to Dr. Kinslow and the administration
for working with the Senate in several areas including the outreach programs at
Pflugerville, Round Rock, and
·
Professional-Technical Employees
Association – Mr. Jerry North, President, spoke regarding activities of the
Association.
·
Student Government
Association – Dr. Mink advised that Mr. Charles Maddox,
Vice President, was unable to attend the meeting; therefore, no report
was presented.
President’s Administrative Report
Dr. Stephen B. Kinslow, President,
advised of a training session for ACC supervisors and noted that the Request
for Proposal (RFP) for an ACC Foundation consultant was being considered and a
staff recommendation would be brought to the Board for consideration.
[Trustee Nan McRaven arrived at
Reports
to the Board
·
Mr. John Herndon, Adjunct Professor of Developmental
Writing, provided information regarding the first-ever student-editor issue of
the Rio Review and introduced Paula
Hanna, editor of the Rio Review
publication. Ms Hanna expressed
appreciation for the assistance of associate editors, assistant editors, and
faculty advisors. She stated that a
Publication Party would be held on Thursday, December 1,
·
Facilities Report – September 2005 – Mr. Mullane, Director of Facilities and Construction, provided
an update on current facilities projects including: Eastview Campus –
Health Sciences Building ($15,450,000); Eastview
Campus – Environmental Work; South Austin Campus ($21,500,000); Cypress Creek
Expansion ($25,000,000); Northridge Parking Lot ($580,000); Status of Expansion
of US 290 at Oak Hill; Pinnacle Parking Lot ($650,000); Rio Grande Campus
($33,950,000); San Marcos/Hays County; Riverside Renovations; Northridge
Student Service Renovations; Facilities Master Plan; and Districtwide
Renovations ($3,170,000 total). Mr. Mullane responded to questions from Trustees.
·
Financial Report – September 2005 -- Mr. Ben
Ferrell, Vice President for Business Services, called attention to the September
2005 Financial Statement and noted: based
on current information, the College’s budget was on track and projecting
approximately $500,000 increase in Unrestricted Net Assets, and a $600,000
decrease in Total Net Assets; the projected decrease in Total Net Assets was
due to the planned transfer from reserves of $2.1 million due to the City of
Austin annexation; and Fall 2005 enrollments increased by 4.7% over Fall
2004. He stated this exceeded the
projected growth of 2%; therefore, tuition revenues, tuition waivers, and
instructional faculty salaries were all over budget. Total Revenues was projected at approximately
$142.9 million, or $1.4 million over original
projections. Total Expenses were
projected at $0.9 million over budget.
In summary, revenues were over budget by $1.4 million and expenses were
over budget by $0.9 million. Therefore,
Net Revenues over Expenses were projecting a budget surplus of about $500,000
and a decrease in Total Net Assets of approximately $600,000. Cash and investments were in line at
approximately $97 million, including $71 million in bond proceeds. Mr. Ferrell responded to questions from
Trustees.
·
Policy Compliance Report:
E-6, Investments – Mr. Ben Ferrell introduced Ms. Susan Anderson, of
Public Financial Management. Ms.
Anderson provided an investment report for the quarter ending September 30,
2005, including: Katrina: Severe Short-Term Impact: Lasting Effect Unknown; The Economy: Strong Growth Continued Through Summer;
Retail Sales Show Strong Summer; Housing Sector Remains Solid; Hurricanes Have
Distorted Otherwise Strong Labor Market; Fed Cautious About Risk of Inflation;
Dollar Strengthened Over Summer After Losing Significant Value in First Quarter,
Trade Deficit May have Stabilized As Well; Auto Sales Remain Strong, Though
Overall Outlook for Manufacturing is Cloudy; Stock Market Had Good Second
Quarter After Weak First Quarter; Yield Curve Steepened Post Katrina;
Intermediate-Term Interest Rates Turned Upward After Hurricane-Related Rally;
Federal Funds Futures Contracts Imply Continued Program of Increases in
Overnight Rates; Short-term Rates Continue to Reflect Expectation of Higher
Rates; Money Market Spreads Continue to Reflect Fair Value; and the Current
Austin Community College Portfolio including a Portfolio Summary, Operating
Funds Portfolio Recap, Bond Funds Portfolio Recap, Composite Portfolio, Revenue
Fund Series 2005 Portfolio, Interest and
Sinking GO Portfolio, Interest and Sinking Reserve Account Portfolio, Bond
Series 2004 Portfolio Composition, Bonds General Obligation Portfolio, Bond
2000 Series Portfolio, Operating Funds Portfolio, Operating Funds Portfolio
Performance, and Portfolio Strategy.
CONSENT
AGENDA
Chair Mink introduced the Consent Agenda:
Agenda
Item 8142
Approval
of Minutes of the of the
Recommendation: That
the Board of Trustees approve the minutes as
presented.
Trustees Jeffrey
Richard moved and Lillian Davis seconded that:
MOTION: The Board of
Trustees approve the Minutes of the of the October 3, 2005, Regular Meeting and
October 17, 2005, Work Session of the Austin Community College Board of
Trustees as presented.
The motion passed on a vote of 8-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H. Kaplan*, Barbara P. Mink,
AGAINST: None.
ABSENT: Trustee
Rafael Quintanilla was absent for the vote.
*Mr. Kaplan
abstained from the vote on the October 3, 2005, minutes since he was absent
from the meeting.
Discussion/Possible Action:
Old Business:
Agenda
Item 8143
Renewal
of Resolution for Advisory Committee for Finance and Budget (ACFB)
Dr. Mink
introduced the item and Mr. Ben Ferrell, Vice President for Business Services
stated the changes suggested by Trustees at the
Trustees John Worley moved and Allen Kaplan seconded that:
MOTION: The Board of
Trustees renew the Citizens’ Advisory Committee for Finance
and Budget by Resolution, and Committee appointments for FY 2006.
The motion passed on a vote of 8-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H. Kaplan, Barbara P. Mink,
AGAINST: None.
ABSENT: Trustee
Rafael Quintanilla was absent for the vote.
Dr. Mink stated
the Board Chair was to appoint the Committee Chair; therefore, she appointed
Kathy Schwerdtfeger to continue to serve as Chair of
the Advisory Committee for Finance and Budget.
**********
Citizens’
Advisory Committee on Finance and Budget
Staff
Recommendation for Resolution
The Board hereby establishes a
Citizens’ Advisory Committee on Finance and Budget.
Purpose
This committee
will (1) examine any economic or financial analyses issues of substantial
financial impact referred to the committee for its review by the Board, and (2)
provide a report of its work at least annually for discussion by the Board.
Membership
and Chair
Each
Trustee will appoint one person to the committee. The Board Chair will appoint
the chair of the Committee. If a vacancy occurs, the Trustee that appointed the
member will appoint another person to the Committee for the unexpired term
within 30 calendar days after the vacancy occurs.
Rules and Procedures
The Committee shall adopt its own rules and procedures including but not limited to attendance,
meeting
format, conflict of interest, provided that such do not conflict with policies
of the Board of Trustees.
Procedure for referring an
economic or financial analysis to the Committee
(1) If a Trustee submits a request for a
Committee review of an economic or financial analysis to the Board Chair by the
seventh day before a Board meeting, the request must be put on the Board agenda
for discussion.
(2) If a Trustee, either in a written
message sent to the Board Chair (and copied to all Board members) before the
meeting at which the request for review is posted or at that meeting, asks that
the request for review of the financial or economic analysis be put to a Board
vote, the issue will be put on the agenda of the next regular or
specifically-called meeting for a vote. If no Trustee asks for a vote in this
manner, the request for review of the economic or financial analysis will be
referred to the Committee. If a Trustee asks for a vote in this manner, five
Board members must vote for referral to the Committee for a request for review
to be referred.
(3) When a request for review has been
referred to the Committee, the Board Chair will transmit the request for review
to the Chair of the Committee and the administration. The Chair of the
Committee will then convene the Committee to discuss how the request for review
will be handled.
(4) If the Committee is of the opinion
that its workload will not permit immediate review of all the economic or
financial analyses referred to it by the Board, it may accordingly prioritize
or decline Board referrals.
Items referred to the Committee
for FY 2006
(1) Access to College
a. Financial Aid and Scholarships
b. Provision of Textbooks
c. ECS Course Fee/Enrollment Analysis
(2) Economic Model of College operations including
a) Class Size
b) 65 or Over/Disabled Tax Cap
(3) Lease, Buy, Build, or Share model for facilities
(4) Review of Policy Compliance of Budgeting Procedures
Term
of Committee
Established by this resolution, the Committee will dissolve
in one year from the date this Resolution is adopted. (See Policy B-1[2].)
Adopted by the
Austin Community College Board of Trustees on this _______ day of November, 2005.
Barbara
Mink, Board Chair
Attest:
Jeffrey Richard, Board Secretary
**********
FY 06 Advisory Committee on Finance and
Budget
|
Trustee: |
Appointee: |
|
Jeffrey Richard |
Kim Edwards |
|
Lillian Davis |
Pete Palazzari |
|
John Hernandez |
Gilbert Zamora |
|
Allen Kaplan |
Toni Hunter |
|
|
Bob Rutishauser |
|
Barbara Mink |
Kathy Schwertfeger (Chair) |
|
Rafael Quintanilla |
Richard Bourchard |
|
Veronica Rivera |
Dolores Gonzales |
|
John Worley |
Hunter Ellinger (Vice Chair) |
Agenda
Item 8144
Naming
of Institution and Its Resources
Dr. Mink
introduced the item and Dr. Stephen B. Kinslow,
College President, stated the intent of the proposed policy was to address
clarification of the official college name as annexations occur. He suggested that the College begin using Austin
Community College District in official publications and, since two other
{Trustee Rafael
Quintanilla arrived at
Trustees
suggested the following revisions to the proposed policy:
·
Remove Section E of the proposed policy, send “E” and
include as a separate policy related to ACC Foundation.
·
Re-title the proposed policy: C-8, Naming of the Institution.
·
First paragraph of the proposed policy should become the
Value Statement.
·
In Section C, last sentence: delete “San Marcos Campus/ACC” and change to
“ACC: San Marcos Campus”
·
In Section C, second sentence: delete “city” and add “geographic location”.
·
In Section D, add “group” following “individual”
·
At the end of last sentence in Section D, add: as outlined in Board Policy E-2, Provision of College Facilities
Trustees Allen Kaplan moved and John Hernandez seconded
that:
MOTION: The Board of
Trustees approve Sections A, B, C, and D, including the changes proposed by
Trustees, and that Section E concerning resources be deleted from C-8, Naming
of the Institution.
FRIENDLY AMENDMENT:
Trustee Worley requested a Friendly Amendment to close the parenthesis
in Section C.
Trustee Kaplan accepted the Friendly Amendment.
VOTE: The motion
passed on a vote of 9-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H. Kaplan, Barbara P. Mink,
AGAINST: None.
**********
C-8,
NAMING OF THE INSTITUTION AND ITS RESOURCES
Value Statement: To
highlight its regional role as reflected in its state-designated Service Area,
and to recognize its historic founding within designated boundaries of
A. Name of the College
In official publications and other
official forms of identification, the College will be promoted as the Austin Community
College District, its official name when founded and as recognized by the Texas
Higher Education Coordinating Board.
B. Abbreviation of College Name
The Austin Community College
District has historically been referred to as “ACC” and will continue to be to
avoid confusion with other public colleges with the same acronym (Alamo
Community College District and Alvin Community College District, for example).
C. Naming of Campuses/Centers
The Board of Trustees will approve
all names of campuses and centers within the district. While campuses located within the boundaries
of city
in which the facility is located. For
example, ACC: San Marcos Campus San Marcos
Campus/ACC.
D. Naming of Buildings
Approval by the Board of Trustees
is required to name a college building after any individual, group, or organization as outlined in Board Policy E-2, Provision of College Facilities.
New Business:
Agenda
Item 8145
Discussion: Single Member Districts for Board of Trustees
Dr. Mink
introduced the item and Linda Young, Special Assistant to the President for
Governmental and Community Relations, and Myra McDaniel, College Legal Counsel,
provided information from Texas Education Code which allows for single member
configuration or a combination of single member and at-large seats. Ms. Young provided information concerning the
configuration of seats at several
Dr. Mink stated
this would be included on a future agenda and would be included in the master
planning.
Agenda
Item 8146
Discussion
of Board Committees
Dr. Mink
introduced the item and Dr. Kinslow stated Board
Committees were discussed at the August Retreat. He stated that staff had provided information
from a national study and the pros and cons were also provided.
Trustees
discussed possible use of specific Board committees, and an ad hoc committee. Trustees John Hernandez, Rafael Quintanilla,
and Allen Kaplan agreed to prepare information on Board Committees and it would
be included for discussion on the agenda of a Board Work Session.
Agenda
Item 8147
Discussion: Resolution on Plug-In Hybrid Electric Cars
Dr. Mink
introduced the item and Mr. Ferrell stated that a request from a citizen asked
for a Resolution to be considered by the Austin Community College Board of
Trustees regarding the use of hybrid electric cars.
Dr. Kinslow stated the Resolution provided by the citizen
included two statements that hybrid cars would be purchased by the
College. The resolution was modified
since the Board cannot commit future Boards and the College is unaware of the
data on these cars. He stated that the
Resolution submitted to the Board for review does not ask the College President
to commit money to this effort. Trustees
agreed to look at the proposed Resolution and review the status of College
automobiles.
Executive
Session
There was no
Executive Session.
Announcements
Dr. Mink stated
the recent Hip Hop Into College event was an amazing
event. Representatives from many area colleges
were available and financial information was provided. She expressed appreciation to those involved
with the event.
Adjournment
Having
no motion before the Board, the November 7, 2005, Regular Meeting of the Austin
Community College Board of Trustees was adjourned at
Approved By
Jeffrey
Richard, Secretary