MINUTES
Regular
Meeting – Board of Trustees
July 5, 2006
In accordance with the terms and
provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government
Code, the Board of Trustees of the Austin Community College District convened
in public session on Wednesday, July 5, 2006, at 6:05 p.m. in the Board Room
(201) of the Highland Business Center of Austin Community College located at
5930 Middle Fiskville Road, Austin, Texas, with the following members present: Mr.
John F. Hernandez, Chair/Presiding Officer; Ms. Nan McRaven, Board Vice Chair;
Ms. Veronica Rivera, Secretary; Dr. Lillian J. Davis [arrived at 6:07 p.m.];
Mr. Allen H. Kaplan; Dr. James W. McGuffee; Dr. Barbara P. Mink; and Mr. Rafael
Quintanilla. Trustee Jeffrey K. Richard
was absent from the meeting.
It is further found and
determined that in accordance with the policies and orders of this Board, the
notice of this meeting has been posted and return thereof made pursuant to the
terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas
Government Code, and there has been full compliance with the terms and
provisions of said act, including the timely posting of the subjects of this
meeting.
Recognitions
·
New Employees – Ms. Gerry Tucker, Associate Vice
President of Human Resources, introduced new employee Ms. Susan Dawson, Executive
Director of E3 Alliance.
·
Report on Achievements and Recognitions – Dr. Tyra
Duncan-Hall, Provost of Campus Operations, presented the Kudos Report and
called attention to recent awards/recognitions received by faculty/programs,
staff, students, and
Citizens
Communication
·
Ms. Larnell Cumins, Chase Bank, spoke regarding depository services.
·
Ms. Kathy Judge, ACC employee/taxpayer, spoke regarding Board Policy
F-10, Employee Compensation.
·
Ms. Judy Van Cleve, ACC employee, spoke regarding Board Policy F-10,
Employee Compensation.
·
Mr. Bill Cheek, ACC/AFT Local 6249, spoke regarding Board Policy F-10,
Employee Compensation.
·
Mr. Dan Dewberry, ACC/AFT, spoke regarding the FY07 Budget and Board
Policy F-10, Employee Compensation.
·
Mr. Derek Thomas, ACC employee, spoke regarding Board Policy F-10,
Employee Compensation.
·
Mr. Mark Goodrich, ACC/AFT, spoke regarding Board Policy F-10, Employee
Compensation.
Reports from Associations
·
Adjunct Faculty Association – Mr. Dan Dewberry, Adjunct Faculty
Association, spoke regarding compensation and Board Policy F-10, Employee Compensation.
·
Classified Employees Association – Mr. Tobin Wiegand, President, spoke
regarding compensation and Board Policy F-10, Employee Compensation.
·
Full-Time Faculty Senate – Dr. Al Purcell, President, expressed
appreciation to administration for treatment of faculty during budget
process and spoke regarding Board Policy
F-10, Employee Compensation.
·
Professional-Technical Employees Association – Mr. Jerry
North, President, spoke regarding Association activities, compensation, and
Board Policy F-10, Employee Compensation.
·
Student Government Association – No report was presented.
President’s
Report
Dr. Kinslow
advised he would report during discussion of the FY07 Budget.
Reports to the Board
·
Financial Report – May 2006 – Mr. Ben Ferrell, Vice
President of Business Services, called attention to the information provided
including: (1) the College’s budget was
on track and projecting approximately $1.1 million increase in Unrestricted Net
Assets, and a $500,000 increase in Total Net Assets; (2) Enrollments were up by
about 4% for the year versus the projected growth of 2% and Total Revenue was
projected at approximately $144.4 million or $2.9 million over original
projections due to increases in enrollment; (3) Total salaries were over budget
by about $1.2 million due to increase in instructional faculty expenses as a result
of enrollment growth of 4%, and Total expenses were projected at $143.4 million
or about $1.8 million over budget. In
summary, revenues were over budget by $2.9 million and expenses were over
budget by $1.8 million. Therefore, Net
Revenues over Expenses were projecting a budget surplus of about $1.1 million
and an increase in Total Assets of about $500,000. Cash and Investments were in line at
approximately $90 million, including $58 million in bond proceeds.
·
Facilities Report – May 2006 – Mr. Bill
Mullane, Director of Facilities and Construction, called attention to the
information provided and stated the South Austin Campus was moving forward well
and on budget as was the Cypress Creek Campus Expansion. He noted the status of Eastview environmental
work and Environmental Health Safety and Insurance projects. Mr. Mullane and Mr. Ferrell responded to
questions from Trustees regarding parking at campuses.
·
South Austin Campus Advisory Committee – Ms. Guadalupe
Sosa, Chair of the South Austin Campus Advisory Committee, expressed
appreciation to: Dr. Tyra Duncan-Hall
for a recent presentation and the materials provided; to Dr. Donetta Goodall,
Vice President of Academic, Transfer and General & Developmental Education,
for continuing assistance; Ms. Barbara Cilley regarding the work of Richard
Cilley, former member of the South Austin Campus Advisory Committee; and
Trustees Kaplan and McGuffee. Ms. Sosa
provided several suggestions regarding safety, placing the ACC name atop the
building; and the continuing work of the Committee. She distributed information and spoke
regarding a Resolution to honor two Committee members who recently passed away,
Mr. Bill Main and Mr. Richard Cilley.
Consideration and support were requested for the Library of the South
Austin Campus Library to be named after Mr. Richard Cilley and the Student
Commons Area of the South Austin Campus to be named after Mr. Bill Main. Dr. Kinslow stated that the Board would
discuss a naming policy for
·
Report on American Association of Community Colleges 2006
Annual Convention - Trustee Lillian
Davis stated the meeting was the best she had attended. Dr. Davis said she attended sessions on
foundation and fundraising activities, and reaching out to disenfranchised
students. The foundation session
included colleges which had very successful campaigns, shared what they had
done, and provided advice. In the
session on reaching the disenfranchised students, there were 80 colleges which
had participated in a Lumina-funded project.
CONSENT ITEMS
Mr. Hernandez
introduced the items:
Agenda Item 8238
Proposed Approval of Minutes of
Recommendation: That the Board of Trustees approve the
minutes as presented.
Agenda Item 8239
Contract for Bank Depository Services
Recommendation: That the Board of Trustees approve Bank of
America for depository services based on evaluations conducted by Patterson
& Associates, Inc., a banking consultant retained for that purpose. Staff recommends a contract term for three
years, with the possibility of two one-year extensions based on satisfactory
performance.
Agenda Item 8240
Advanced Technical Certificate in Biotechnology
Recommendation: That the Board of Trustees approve the Advanced
Technical Certificate in Biotechnology.
Trustee Kaplan
asked that Agenda Item 8239, Contract for Depository Services, be pulled for
discussion.
Trustees Barbara Mink moved and Veronica Rivera seconded
that:
MOTION: The Board of
Trustees of Austin Community College approve Agenda Item 8238, Minutes
of the June 5, 2006, Regular Meeting and July 17, 2006, Work Session of the
Austin Community College Board of Trustees; and Agenda Item 8240, Advanced
Technical Certificate in Biotechnology.
VOTE: The motion
passed on a vote of 8-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H.
Kaplan, James W. McGuffee, Nan McRaven, Barbara P. Mink, Rafael Quintanilla,
and Veronica Rivera.
AGAINST: None.
ABSENT: Trustee Jeffrey K.
Richard
Agenda Item 8239
Contract for Bank Depository Services
Trustee Allen Kaplan called attention to the comments
provided during Citizens Communication and requested additional information
concerning the cost/difference in services provided by Bank of America and
Chase Bank. Ms. Linda Patterson, banking
consultant, distributed information and responded to questions from Trustees
concerning bank services.
Trustees
MOTION: The Board of Trustees of Austin Community
College approve Bank of America for depository services based on the
evaluations conducted by Patterson and Associates, Inc., banking consultant
retained for that purpose. And even if
everything was equal, it was still recommended that Bank of
Trustee Rivera
requested a Friendly Amendment to the Motion:
FRIENDLY
AMENDMENT to add: For the term of three
years with two one-year extensions possibly, based upon satisfactory
performance.
Trustee James
McGuffee requested a Friendly Amendment to the Motion:
FRIENDLY
AMENDMENT: Deletion of the sentence “And
even if everything was equal, it was still recommended that Bank of
from the Motion.
VOTE: The motion, as
amended, passed on a vote of 8-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H.
Kaplan, James W. McGuffee, Nan McRaven, Barbara P. Mink, Rafael Quintanilla,
and Veronica Rivera.
AGAINST: None.
ABSENT: Trustee Jeffrey K.
Richard
DISUSSION AND POSSIBLE ACTION
Old Business:
Agenda
Item 8241
Adoption of Master Plan FY 2007-2009
Mr. Hernandez introduced the item and Ms. Soon Merz,
Associate Vice President for Institutional Effectiveness and Accountability,
stated this was the process used last year with some enhancements. Ms. Merz provided information and called
attention to the timeline and process model.
Dr. Mink noted that she and Dr. Stephen B. Kinslow, College President,
presented the process model at a recent meeting of the Association of Community
College Trustees. Many positive comments
were received from throughout the
Trustees Barbara
Mink moved and
MOTION: The Board of Trustees adopt the Master Plan
for 2007-2009 with gratitude to staff.
Ms. Merz and Dr. Kinslow responded to questions from
Trustees.
VOTE: The motion
passed on a vote of 8-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H.
Kaplan, James W. McGuffee, Nan McRaven, Barbara P. Mink, Rafael Quintanilla,
and Veronica Rivera.
AGAINST: None.
ABSENT: Trustee Jeffrey K.
Richard
Agenda
Item 8242
Adoption of FY07 Budget
Mr. Hernandez introduced
the item.
Trustees Barbara Mink moved and Lillian Davis seconded
that:
MOTION: The Board of
Trustees adopt the FY07 Budget.
Dr. Kinslow, Mr.
Ferrell, and Ms. Tucker responded to questions from Trustees.
VOTE: The Motion
passed on a vote of 8-0*.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H.
Kaplan, James W. McGuffee, Nan McRaven, Barbara P. Mink, Rafael Quintanilla,
and Veronica Rivera.
AGAINST: None.
ABSTAIN: *Trustee Allen Kaplan
advised that he would abstain from voting on pages 92-95 concerning contracts
in excess of $100,000 since Jamail Contruction was his client.
ABSENT: Trustee Jeffrey K.
Richard
Trustees complimented staff
on the budget process.
[Trustee Rafael Quintanilla left the
meeting at
Recess
Mr. Hernandez recessed the
Reconvene
The
Board of Trustees of Austin Community College reconvened in public session at
Agenda
Item 8243
Proposed
Revisions to Board Policy F-10, Employee Compensation
Mr. Hernandez
introduced the item and Ms. Gerry Tucker, Associate Vice President for Human
Resources, provided information.
Trustees
ORIGINAL MOTION: The
Board of Trustees approve revisions to Board Policy F-10 as outlined on page
102.
Trustees Veronica Rivera moved and Allen Kaplan seconded
that:
SUBSTITUTE MOTION:
That the Board
of Trustees approve the changes to Board Policy F-10:
[7] The President may propose a budget which falls short of
meeting the goals of this policy. While revenues and expenditures may
fluctuate annually, the President shall strive to allocate sufficient funds for
market-level adjustments and cost-of-living increases.
[8] [10] When a budget falls short of meeting the goals of this policy, the
budget shall allocate between 4% and 6% of projected annual revenues for
market-level adjustments, cost of living increase, experience adjustments,
stipends, and awards.
[9] [8]
Compensation rates and proposed
changes in the are to be publicly announced and shall normally be implemented
as part of the budget process.
Compensation changes at other times shall be made only in cases of
documented urgent need approved by the President, after informing the employee
associations and considering their comments.
Changes require specific Board approval if the action increases a
person’s compensation rate by 10% or more or if the cumulative unapproved
changes to the budget during the year would exceed $10,000/month.
[10] [9] An appropriate relationship shall be maintained between the
compensation packages of executives and senior administrators and the
compensation for other classes of employees.
Any compensation increase in excess of the average percentage increase
for other employees for an employee serving as a college administrative officer
requires specific board approval.
Ms. Tucker
responded to questions from Trustees.
VOTE on SUBSTITUTE
MOTION.
The Substitute Motion failed on a vote of 3-4.
FOR: Dr. James W. McGuffee,
Allen Kaplan, Veronica Rivera
AGAINST: Dr. Lillian
J. Davis, John F. Hernandez,
ABSENT: Trustees
Rafael Quintanilla and Jeffrey Richard.
VOTE on Original Motion:
The Original Motion failed on a vote of 4-3.
FOR: Dr. Lillian J.
Davis, John F. Hernandez,
AGAINST: Allen H.
Kaplan, Dr. James W. McGuffee, and Veronica Rivera.
ABSENT: Trustees Rafael
Quintanilla and Jeffrey Richard.
Trustees
discussed the item and requested that proposed revisions to Board Policy F-10,
Employee Compensation, be brought back to the Board for consideration at a
later date.
Executive
Session
There was no
Executive Session.
Adjournment
Having no motion before the Board, the
July 5, 2006, Regular Meeting of the Austin Community College Board of Trustees
was adjourned at 8:55 p.m.
Approved By
Veronica Rivera, Secretary