MINUTES
Regular
Meeting – Board of Trustees
November 6, 2006
In accordance with the terms and
provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government
Code, the Board of Trustees of the Austin Community College District convened
in public session on Monday, November 6, 2006, at 6:00 p.m. in the Board Room
(201) of the Highland Business Center of Austin Community College located at
5930 Middle Fiskville Road, Austin, Texas, with the following members present: Mr.
John Hernandez, Chair/Presiding Officer; Ms. Nan McRaven, Board Vice Chair; Ms.
Veronica Rivera, Board Secretary; Mr. Allen H. Kaplan; Dr. James McGuffee; Dr.
Barbara Mink; and Mr. Jeffrey Richard .
Trustees Lillian J. Davis and Rafael Quintanilla were absent from the
meeting.
It is further found and
determined that in accordance with the policies and orders of this Board, the
notice of this meeting has been posted and return thereof made pursuant to the
terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas
Government Code, and there has been full compliance with the terms and
provisions of said act, including the timely posting of the subjects of this
meeting.
Recognitions
·
There were no new employees.
·
Report on Achievements and Recognitions – Mr. Ben
Ferrell, Vice President for Business Services, presented the Kudos Report and
called attention to recent awards/recognitions received by faculty/programs,
staff, students, and
·
Student Profile:
Ms. Soon Merz, Associate Vice President for Effectiveness and
Accountability, introduced ACC student Ms. Luz Bernal, Art major. Ms. Bernal expressed appreciation for the
opportunity to speak to the Board of Trustees, provided information regarding
her background, experiences, and future goals.
Citizens
Communication
·
Mr. Mike Masters, Xerox Corporation, spoke
regarding the ACC contract for college-wide copiers.
Reports from
Associations
·
Adjunct Faculty Association – Ms. Mary Gilmer,
President, spoke regarding Association activities.
·
Classified Employees Association – Ms. Kathy
Judge, President, spoke regarding Association activities.
·
Full-Time Faculty Senate – Ms. Linda Welsh,
President, spoke regarding
Association activities and provided information regarding academic priorities.
·
Professional-Technical Employees
Association – Ms. Judy Van Cleve, President, spoke regarding Association
activities and distributed information regarding priorities for the current
year.
·
Student Government
Association – Ms. Anastasyia Travina, President, spoke
regarding Association activities and a Shoal Creek Build-a-Park event.
President’s
Report
Dr. Kinslow provided
information regarding development of an annual Course Schedule, and a November
16 Press Conference on the ACC Mobile Go Center. He stated that he would leave the Board
meeting for a brief period of time to attend the Texas Higher Education
Coordinating Board’s presentation of Texas Star Awards. Dr. Kinslow responded to questions from
Trustees regarding the annual Course Schedule.
Reports to the Board
·
Facilities Update – Mr. Bill Mullane, Director of
Facilities and Construction, called attention to the information provided and
responded to questions from Trustees.
·
Financial Report – September 2006 – Mr. Ben Ferrell, Vice
President of Business Services, called attention to the information provided
including: (1) the College’s budget was
on track and projecting approximately $5.4 million increase in Unrestricted Net
Assets, and a $6.1 million increase in Total Net Assets; (2) Fall enrollments
were up by about 4.2% which exceeded the original projections of 2% growth and,
therefore, tuition revenues were projected to exceed budget by $1.9 million;
(3) the Travis County Appraisal District increased ACC’s certified taxable
value by almost $4 billion in appraised value, which equated to about $3.6
million in tax revenues; (4) As for expenses, Adjunct Faculty and Overloads
were projected to be over budget due to increased enrollments and vacancies in
Full-Time Faculty Salaries, with the overage offset by increased tuition
revenue and lapsed salaries in Full-Time Faculty, and total salaries were
projected to be under budget by about $0.3 million. In summary, revenues were over budget by $5.5
million and expenses were over budget by $0.1 million. Therefore, Net Revenues over Expenses
projected a budget surplus of about $5.4 million and an increase in Total Net
Assets of about $6.1 million. Cash and
investments were in line at approximately $80 million, including $50 million in
bond proceeds. Mr. Ferrell and Neil
Vickers, Director of Finance and Budget, responded to questions from Trustees.
[Dr. Kinslow
left the meeting and Vice President Ben Ferrell joined Trustees at the dais in
Dr. Kinslow’s absence.]
·
Report on October 2006 Meeting of the Association of
Community College Trustees - Trustees Kaplan, Mink, and Richard provided information
from the recent meeting of the Association of Community College Trustees held
in
CONSENT ITEMS
Mr. Hernandez
introduced the Consent item:
Agenda Item 8263
Proposed Approval of Minutes of
Recommendation: That the Board of Trustees approve the
minutes as presented.
Trustees Barbara Mink moved and
MOTION: The Board of
Trustees approve the minutes of the
VOTE: The motion
passed on a vote of 7-0.
FOR: John F. Hernandez, Allen H. Kaplan, James McGuffee,
AGAINST: None.
ABSENT: Trustees Lillian J.
Davis and Rafael Quintanilla.
Recess
Mr. Hernandez recessed the
Reconvene
The
Board of Trustees of Austin Community College reconvened in public session at
Agenda Item 8264
Policy Compliance Report:
E-6, Investments
Chair Hernandez
introduced the item and Mr. Ben Ferrell stated that Board policy and State law
required that once a year the Board pass a Resolution that the Board had
reviewed the investment policy and record any changes. Mr. Ferrell introduced Ms. Susan Anderson,
PFM Inc., Investment Advisers. Ms.
Anderson provided information concerning the Quarterly Investment Report and
responded to questions from Trustees.
Trustees
requested that the proposed Resolution be included on the Consent Agenda for
the
Agenda Item 8265
Request for Proposal for College-wide Copiers
Chair Hernandez
introduced the item and Mr. Ben Ferrell provided information concerning the
recommendation by staff to select IKON Office Solutions, Inc., to provide
photocopier lease and related document management services college-wide. He called attention to the Copier –
Management Solicitation, Review Committee Membership, Request for
Qualifications Criteria and Evaluation Scores, and Request for Proposal
Criteria and Evaluation Scores. The
initial term of the lease would be four years with an option to renew for an
additional two-year period. IKON was
selected based on best value, including both cost and service
considerations. Budget savings would be
approximately $330,000 annually over current contract. Funds for copier costs,
including any options exercised, were included the FY2007 budget.
Trustees reviewed
the information presented and discussed photocopier issues, options, and costs.
Mr. Ferrell and Mr. Gilbert Rodriguez, Director of Purchasing, responded to
questions from Trustees. Mr. Hernandez requested that Trustees forward any
additional questions to Mr. Ferrell.
This item will be included on the agenda for action at a future meeting.
[Chair Hernandez left the dais at 8:15
p.m. and Vice Chair McRaven became Chair.]
Agenda Item 8266
Approval of Proposed Interlocal Cooperation Agreement with
Ms. McRaven introduced the item and Mr. Mike Midgley, Vice
President of Workforce Education and Business Development, provided information
concerning the item.
Mr. Midgley introduced Mr. Mark Kincaid,
Executive Director, College and Career Preparatory Programs. The proposed Interlocal Cooperation
Agreement (Automotive Repair and Maintenance and Auto-Body Repair Memorandum of
Understanding) would allow ACC and Austin ISD to partner to address skill
shortages in Automotive Repair and Maintenance and Auto-Body Repair in this
region. Government Code 791.011 requires
Board approval of Interlocal Cooperation Agreements. Mr. Midgley and Mr. Kincaid responded to
questions from Trustees.
[Chair Hernandez returned to the dais.]
Trustees
requested that the proposed Interlocal Cooperation Agreement be included on the
Consent Agenda for the
Agenda Item 8267
Financial Aid Discussion
Chair Hernandez
introduced the item and Ms. Terry Bazan, Director of Financial Aid, provided a
financial aid overview and report including (1) Financial aid Summary: Financial Aid and Closing the Gaps; Award
Packaging Philosophy; Types Of Aid; Promoting Financial Aid Opportunities; Recognition
of Board and Administration Support for Financial Aid; Recognition of Board and
Administration Support for Financial Aid; Financial Aid Accomplishments; and
Financial Aid Advocacy Needs. (2)
Financial Aid Process Overview: Role of
the ACC Financial Aid Office; Application Process; General Eligibility
Requirements; Database Matches via FAFSA; Common Errors/Mistakes; Principles of
Need Analysis; Definition of Need (based on 15 hours); Cost of Attendance;
Expected Family Contribution (EFC); Federal Methodology (FM); Independent
Student Definition; Federal Grants; State Grants; Federal Work-Study; Texas
Work-Study Eligibility Requirements; Federal Loans; and State Loans. (3) ACC Financial Aid Summary: Grants Awarded; Scholarships Awarded;
Financial Aid Office Accomplishments in Fiscal Year 2006; and Financial Aid
Staffing. Ms. Bazan responded to
questions from Trustees. Ms. Bazan
introduced members of the Financial Aid staff.
Trustees expressed appreciation to Ms. Bazan and staff for their
assistance to ACC students.
[Trustee Allen
H. Kaplan left the meeting at
[Dr. Kinslow returned
to the meeting at 8:40 p.m.]
Executive
Session
There was no
Executive Session.
Announcements
·
Dr. Kinslow reported that
·
Trustee Rivera reminded Trustees that Board Policy Review
worksheets were due on/before Wednesday, November 22.
·
Trustee McRaven reminded Trustees of the November 15 Forum
with the Legislative Delegation.
·
Trustee Richard reminded Trustees to vote on November 7 and
invited Trustees to attend the Annual Business Meeting of the Austin Area Urban
League at 11:30 a.m. on November 8.
Adjournment
Having no motion before the Board, the November 6, 2006, Regular Meeting of the Austin Community College Board of Trustees was adjourned at 9:07 p.m.
Approved By
Veronica
Rivera, Board Secretary