MINUTES
Regular
Meeting – Board of Trustees
In accordance with the terms and
provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government
Code, the Board of Trustees of the Austin Community College District convened in
public session on Monday, December 4, 2006, at 6:00 p.m. in the Board Room
(201) of the Highland Business Center of Austin Community College located at
5930 Middle Fiskville Road, Austin, Texas, with the following members present: Mr.
John F. Hernandez, Chair/Presiding Officer; Ms. Nan McRaven, Board Vice Chair;
Ms. Veronica Rivera, Secretary [arrived at 6:10 p.m.]; Dr. Lillian J. Davis; Mr.
Allen H. Kaplan; Dr. James W. McGuffee; Mr. Rafael Quintanilla; and Mr. Jeffrey
K. Richard [arrived at 6:05 p.m.].
Trustee Barbara P. Mink was absent from the meeting.
It is further found and
determined that in accordance with the policies and orders of this Board, the
notice of this meeting has been posted and return thereof made pursuant to the
terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas
Government Code, and there has been full compliance with the terms and
provisions of said act, including the timely posting of the subjects of this
meeting.
Recognitions
·
College
Connection Scholarship recipients - Dr. Kathleen Christensen, Vice President
for Student Support and Success Systems, introduced the College Connection Scholarship recipients: Heather Arthur, Leander High School; Derrick
Clemons, Del Valle High School; Carolyn Hernandez, Hays High School; Shea
Marstaller, Austin High School; Adrian Salas, San Marcos High School; Luz
Bernal, Lanier High School; Benjamin Alexander, Anderson High School; Janay
Mays, Connnally High School; Jaime Cole, Bowie High School; Gilbert Sanchez, Crockett
High School; and Veronica Villegas, Bastrop High School.
·
Math Student Contest Winners – Stephanie Diina-Dempsey,
Executive Director of the ACC Foundation, and Mike Dellens, ACC Math Professor,
introduced winners of the National Math Competition: Edward Henderson; Nick Wiz; Woo Chan Lee;
Reuben David; Kyung Ho Lee; John (Caleb) Cruce; Matthew Craig; and Benjamin
Albot, who received the highest score.
·
New Employees – Ms. Gerry Tucker, Associate Vice President,
ACC Human Resources, introduced Ms. Pamela Spooner, Head Librarian at the
Cypress Creek Campus.
·
Report on Achievements and Recognitions – Ms. Gerry
Tucker, presented the Kudos Report and called attention to recent
awards/recognitions received by faculty/programs, staff, students, and
·
Student
Profile: Ms. Ann Lewis – Dr. Kathleen
Christensen introduced Ms. Ann Lewis, ACC Student in Continuing Education. Ms. Lewis introduced guests: her husband,
Jeffrey, and mother and father-in-law.
She spoke regarding her selection of
Citizens
Communication
·
Ms. Judy Van Cleeve, Pinnacle Campus Manager,
spoke expressed appreciation to the employees of the Pinnacle Campus for the
$10,076 contribution to ACC’s Charitable Campaign.
·
Mr. Mike Masters, Xerox Corporation, spoke
regarding the performance of the Xerox copiers and operators under the current
contract at ACC.
· Mr. Tracy Galow, IKON Office Solutions, spoke regarding copiers for ACC.
· Mr. Rick Mailand, IKON Office Solutions, spoke regarding copiers for ACC.
Reports from
Associations
·
Adjunct Faculty Association – Ms. Mary Gilmer,
President, Adjunct Faculty Association, spoke regarding support for IKON
copiers at ACC and advised that $3,385 was earned at the Association’s recent
silent auction for the
·
Classified Employees Association – Ms. Sue
Bloodsworth, spoke regarding Association activities.
·
Full-Time Faculty Senate – Ms. Linda Welsh,
President, spoke regarding Senate activities, the Sasaki Report, and ACC
Facilities Master Planning.
·
Professional-Technical Employees Association
– Ms. Judy Van Cleve, President, spoke regarding the Sasaki report and ACC
Facilities Master Planning.
·
Student Government
Association – Ms. Anastasyia Travina, President, spoke
regarding activities of the Student Government Association including
conferences and workshops attended by Association members.
President’s
Report
Dr. Kinslow expressed
appreciation to Trustees for participation in the Legislative Forum held on
November 15; advised that Linda Young, Special Assistant to the President for
Governmental and Community Relations, would follow up with Trustees on
additional contacts with elected officials within the Service Area; stated a legislative
community college student day would be held on February 22; advised that he
would attend the Southern Association of Community Colleges and Schools to be
held on December 11-12; called attention to the ACC Holiday Party on December
15 at the Hyatt Regency Hotel; and noted that dedication ceremonies for the new
building at the Cypress Creek Campus would be held on January 19.
Reports to the Board
·
Facilities Update – Mr. Bill Mullane, Director of
Facilities and Construction, called attention to the information provided regarding
the current construction and renovation projects including Capital Improvement
Projects; District-wide Renovation projects; Miscellaneous Work; Environmental
Health and Safety and Insurance Projects; and Buildings and Grounds – Current
Work to Correct Deficiencies. Mr.
Mullane and Mr. Ferrell, Vice President, Business Services, responded to
questions from Trustees.
·
Financial Report – October 2006 – Mr. Ben Ferrell, Vice
President of Business Services, called attention to the information provided
including: (1) the College’s budget was
on track and projecting approximately $5.4 million increase in Unrestricted Net
Assets, and a $6.1 million increase in Total Net Assets; (2) Fall enrollments
were up about 4.2%. This exceeded the
original projections of 2% growth, and therefore, tuition revenues were
projected to exceed budget by $2.1 million.
(3) The Travis County Appraisal District increased ACC’s certified
taxable value by almost $4 billion in appraised value, which equates to about
$3.6 million in tax revenues. About
half of this was due to better than expected appeals results, and the rest was
due to about 2,000 additional parcels of “Personal Property”. As for expenses, Adjunct Faculty and
Overloads are projected to be over budget due to the increased enrollments and
vacancies in Full-Time Faculty Salaries.
This overage will be offset by increased tuition revenues and lapsed
salaries in Full-Time Faculty. Total
salaries were projected to be under budget by about $0.2 million. All other expenses were tracking nicely.
In summary,
revenues were over budget by $5.9 million and expenses were over budget by $0.4
million. Therefore, Net Revenues over
Expenses were projecting a budget surplus of about $5.4 million and an increase
in Total Net Assets of about $6.1 million.
Cash and investments were in line at approximately $73 million,
including $50 million in bond proceeds.
Mr. Ferrell
responded to questions from Trustees.
CONSENT ITEMS
Mr. Hernandez
introduced the items:
Agenda Item 8269
Proposed Approval of Minutes
Recommendation: That the Board of Trustees approve the
minutes as presented.
Agenda Item 8270
Proposed Resolution on Annual Review of Investment
Strategies and Policy
Recommendation: That the Board of Trustees adopt a resolution
that it has reviewed the investment policy and record any changes thereto. No changes are proposed.
Agenda Item 8271
Proposed Interlocal Agreement (Automotive and Auto-Body
Repair Memorandum of Understanding) with Austin ISD
Recommendation: That the Board of Trustees approve the
Interlocal Cooperation Agreement (Automotive and Autobody Repair Memorandum of
Understanding) with Austin ISD.
Trustees Allen Kaplan moved and James McGuffee seconded
that:
MOTION: The Board of
Trustees of Austin Community College approve Agenda Items 8269, Minutes of the November 6, 2006, Regular
Meeting of the Austin Community College Board of Trustees; Agenda Item 8270,
Proposed Resolution on Annual Review of Investment Strategies and Policy; and
Agenda Item 8271, Proposed Interlocal Agreement (Automotive and Auto-Body Repair
Memorandum of Understanding) with Austin ISD.
VOTE: The motion
passed on a vote of 8-0*.
FOR: Lillian J.
Davis*, John F. Hernandez, Allen H.
Kaplan, James McGuffee,
AGAINST: None.
*ABSTAIN: Trustee Lillian J.
Davis abstained from vote on Agenda Item 8269, Minutes of
ABSENT: Trustee Barbara P. Mink.
DISUSSION AND POSSIBLE ACTION
Agenda Item 8272
Request for Proposal (RFP) for College-Wide Copiers
Chair John Hernandez introduced the item and Mr. Ben
Ferrell provided information and reviewed the selection process. He stated that staff recommended the approval
of IKON Office Solutions, Inc., to provide photocopier lease and related
document management services college-wide.
He advised that the initial term of the lease would be four years with
an option to renew for an additional two-year period. He said IKON was selected based on best
value, including both cost and service considerations.
Trustees Lillian
J. Davis moved and Veronica Rivera seconded that:
MOTION: The Board of Trustees of Austin Community
College accept the staff’s recommendation for approval of IKON Office
Solutions, Inc., to provide photocopier lease and related document management
services college-wide.
Trustees discussed the motion. Trustee McGuffee complimented staff and
stated his appreciation for their work in coming up with the recommendation. Trustee Kaplan stated he would not support
the motion.
VOTE: The motion
passed on a vote of 7-1.
FOR: Lillian J.
Davis, John F. Hernandez, James
McGuffee,
AGAINST: Trustee Allen H. Kaplan.
ABSENT: Trustee Barbara P. Mink.
Agenda
Item 8273
Associate
Degree in Archaeology
Chair Hernandez introduced the
item and Dr. Donetta Goodall, Vice President, Academi Trnasfer and General and
Developmental Education; Ms. Gaye Lynn Scott, Dean, Social and Behavioral
Sciences; Mr. James Sondgeroth, Department Chair, Social Sciences; Mr. Clint
Davis, Professor of Anthropology; and Mr. Dave Brown, Associate Professor of
Anthropology, provided information concerning the program and degree. They responded to questions from
Trustees. This item will be included on
the agenda for the
Agenda Item 8274
Discussion of South Austin Campus Parking and
Mr. Hernandez introduced the item and Mr. Ben Ferrell
provided information concerning two possible projects related to the South
Austin Campus. He stated that staff
recommended that the Board of Trustees fund Project 1 – Parking Expansion at
the December 4 meeting.
Project 1: Parking Expansion – Add one and a half levels to the existing parking
garage, and an elevator. In order to
complete the project by August 2007, design should begin immediately. Staff propose that the architect be selected
from ACC’s approved IDIQ Architect list since one of the A/E firms on the ACC
list designed the original garage and already has most of the required
drawings. Estimated cost is $1.9 million
including a 22% contingency.
While parking is adequate for current enrollment levels, it
must be expanded to accommodate future growth.
Staff are proposing the addition of 158 additional parking spaces by
adding one and one-half levels to the existing garage and the addition of an
elevator. Proposed funding would come
from the unused SAC project contingency of $1.6 million, supplemented by either
G.O. bonds earmarked for renovation, or funds budgeted for facilities purposes
in FY 2007 ($300,000).
Project 2:
Trustees James
McGuffee moved and Allen Kaplan seconded that:
MOTION: The Board of Trustees approve Project 1 to
add one and one-half levels to the existing parking garage and an elevator at
the
Trustee Rivera
requested a Friendly Amendment.
FRIENDLY
AMENDMENT: That a report be presented to
the Board after discussion with the City of
Trustees McGuffee
and Kaplan accepted the Friendly Amendment.
VOTE: The motion, as
amended, passed on a vote of 8-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H.
Kaplan, James McGuffee, Nan McRaven, Rafael Quintanilla, Jeffrey Richard, and
Veronica Rivera.
AGAINST: None.
ABSENT: Trustee Barbara P. Mink.
Recess
Mr. Hernandez recessed the
Reconvene
The
Board of Trustees of Austin Community College reconvened in public session at
Agenda Item 8275
Facilities
Master Plan Report
Mr. Hernandez
introduced the item and Mr. Philip Parsons, Director of Sasaki Strategies, and
Mr. Jack Robinson, Sasaki Strategies, presented a facilities master planning
report which included: Closing the Gaps
– Meeting the Need; Population Growth/Projected Enrollment by County;
Facilities Planning Strategy:
Recommendation Action Items; Existing Site Capacity; Locating Future
Growth; Planning Timelines; and ACC’s Next Steps. Mr. Parson and Mr. Robinson responded to
questions from Trustees.
Dr. Kinslow
stated that there would be future reports regarding facilities master planning.
Agenda
Item 8276
Mid-Year
Informal Evaluation of College President
Chair Hernandez
introduced the item.
Recess
Mr. Hernandez recessed the Board of Trustees into Executive
Session at
Reconvene
The
Board of Trustees of Austin Community College reconvened in public session at
Agenda
Item 8277
ACC
Board of Trustees Self-Evaluation
This item was
postponed until the January 22, 2007, Regular Meeting of the Austin Community
College Board of Trustees.
Announcements
There were no
announcements.
Adjournment
Having
no motion before the Board, the December 4, 2006, Regular Meeting of the Austin
Community College Board of Trustees was adjourned at
Approved By
Veronica
Rivera, Secretary