MINUTES
Regular
Meeting – Board of Trustees
In accordance with the terms and
provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government
Code, the Board of Trustees of the Austin Community College District convened
in public session on Monday, June 4, 2007, at 6:00 p.m. in the Board Room (201)
of the Highland Business Center of Austin Community College located at 5930
Middle Fiskville Road, Austin, Texas, with the following members present: Mr.
John F. Hernandez, Chair/Presiding Officer; Ms. Nan McRaven, Board Vice Chair;
Mr. James W. McGuffee, Board Secretary; Dr. Lillian J. Davis; Mr. Allen H.
Kaplan; Ms. Nan McRaven; Mr. Barbara P. Mink; [arrived at 6:14 p.m.]; Mr.
Jeffrey Richard; and Ms. Veronica Rivera.
It is further found and
determined that in accordance with the policies and orders of this Board, the
notice of this meeting has been posted and return thereof made pursuant to the
terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas
Government Code, and there has been full compliance with the terms and
provisions of said act, including the timely posting of the subjects of this
meeting.
Election of
Board Officers for 2007-2008
Mr. Hernandez introduced the item. Trustee and Board Secretary Veronica Rivera did not seek re-election as Board Secretary.
Trustee Allen Kaplan moved and Lillian Davis seconded:
MOTION: That the Board of
Trustees of Austin Community College re-elect Trustee John Hernandez as Board
Chair, Trustee Nan McRaven as Board Vice Chair, and Trustee James McGuffee as
Board Secretary.
VOTE: The motion passed on a
vote of 8-0.
FOR: Lillian J. Davis, John F.
Hernandez, Allen Kaplan, James McGuffee,
AGAINST: None.
ABSENT FOR THE VOTE: Dr. Barbara
P. Mink.
Trustee Rivera expressed
appreciation for having served as the Board Secretary during the last year and stated
that she would provide a final report on her review of Board policies at the
Board Retreat in August. Chair Hernandez
expressed appreciation to Trustee Rivera for her service as Board Secretary.
Trustee James W. McGuffee
became Board Secretary.
Recognitions
·
New Employees – Ms. Gerry Tucker, Associate Vice
President, Human Resources, introduced Ms. Ann Zaffrann, new Health Sciences Administration
Supervisor.
·
Student Profile - Dr. Donetta Goodall, Vice President
for Academic, Transfer, and General Education & Developmental Programs,
provided information regarding The Free Minds Project, an initiative shared between
ACC and The University of Texas at
·
Report on Achievements and Recognitions – Mr. Mike Midgley,
Vice President, Workforce
Education and Business Development, presented the Kudos Report and called attention to recent
awards/recognitions received by faculty/programs, staff, students, and
Citizens
Communication
The
following persons addressed the Board of Trustees:
·
Mr. Glen Colby, Round Rock citizen, introduced
Round Rock ISD Board Member Mr. Raymond Hartfield, and spoke regarding a
grassroots effort to annex Round Rock into the Austin Community College
District in May 2008, and a desired ACC campus in the Round Rock area.
·
Mr. Don Morris, ACC Adjunct Faculty, spoke
regarding ACC Adjunct benefits.
Reports from
Associations
·
Adjunct Faculty Association – Ms. Mary Gilmer, President,
Adjunct Faculty Association, spoke regarding proposed revisions to Board Policy
F-10, Employee Compensation.
·
Classified Employees Association – Ms. Kathy
Judge, President, spoke regarding proposed revisions to Board Policy F-5, Employee
Placement/Advancement, and Board Policy F-10, Employee Compensation.
·
Full-Time Faculty Senate – Ms. Linda Welsh,
President, distributed information and spoke regarding proposed revisions to
F-5, Employment Placement/Advancement and Board Policy F-10, Employee
Compensation.
·
Professional-Technical Employees– Ms.
Judy Van Cleve, President, spoke regarding proposed revisions to Board Policy
F-5, Employee Placement/Advancement, and Board Policy F-10, Employee
Compensation.
·
Student Government
Association – Mr. Josh Whitcomb, President advised that a recent meeting
of the Association dealt with goals and plans for the coming year; a leadership
retreat for team building; and other Association activities.
President’s
Report
Dr. Stephen B.
Kinslow, College President, spoke regarding a June 4 Leadership Summit for
Board Chairs and Presidents sponsored by the Texas Higher Education
Coordinating Board and the Association of Governing Boards, and a Congressional
Hearing conducted by Congressman Ruben Hinojosa requesting testimony on the
Higher Education Reauthorization Act related to Titles III and V attended by
Chair Hernandez and President Kinslow.
Dr. Kinslow also commented on the over 4% increase in Summer enrollment;
and the official announcement from Round Rock.
Chair Hernandez comments regarding the discussions during the Leadership
Summit concerning ACC’s Early College Start program and annexation
successes. He also stated that Trustees
in all of the community colleges were challenged to become more involved in the
Legislature.
Reports to the Board
·
Facilities Update – Mr. Bill Mullane, Director of
Facilities and Construction, provided a report on current construction and
renovation projects, GO Tax Bond Projects, Usage of Interest Earnings, Status
of District-Wide Renovations and Other Projects. He also commented on the status of the
expansion of the South Austin Campus parking garage; and responses from
architect/engineers and construction managers-at-risk for the Rio Grande Campus
new parking garage and Rio Grande Campus Gymnasium renovation. He responded to questions from Trustees.
·
Financial Report – April 2007 – Mr. Ben Ferrell, Vice
President, Business Services, called attention to the information provided
including: (1) the College’s budget was
on track and projecting approximately $5.4 million increase in Unrestricted Net
Assets, and a $6.0 million increase in Total Net Assets; (2) Fall enrollments
were up about 4.2%. Spring enrollment
figures were also up 4.2%. This exceeds
the original projections of 2% growth, and therefore, tuition revenues were projected
to exceed budget by $2.2 million; and (3) As for expenses, Adjunct Faculty and
Overloads were projected to exceed original FY07 estimates due to the increased
enrollments and vacancies in Full-Time Faculty Salaries. This would be offset by increased tuition revenues
and lapsed salaries in Full-Time Faculty.
Total salaries were projected to be over budget by about $0.3 million.
In summary, adjusting
revenues by $5.8 million and expenses by $0.4 million, Net Revenues over
Expenses projected a budget surplus of about 5.4 million and an increase in
Total Net Assets of about $6.0 million.
Cash and investments were in line at approximately $94 million, including
$41 million in bond proceeds.
Mr. Ferrell
responded to questions from Trustees.
CONSENT ITEM(S)
Mr. Hernandez
introduced the item:
Agenda Item 8325
Proposed Approval of Minutes of
Recommendation: That the Board of Trustees approve the minutes
as presented.
Trustees Rafael Quintanilla moved and Lillian Davis seconded
that:
MOTION: The Board of
Trustees approve the minutes of the
VOTE: The motion
passed on a vote of 9-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H. Kaplan, James W. McGuffee,
AGAINST: None.
ABSTAINING: *Trustees
Nan McRaven, Barbara Mink, and Jeffrey Richard abstained from vote on Minutes
of the May 21, 2007, Work Session of the Austin Community College District
Board of Trustees, due to their absence from the May 21, 2007, Meeting.
ABSENT: None.
DISUSSION AND POSSIBLE ACTION
Agenda Item 8326
Board Policy C-8, Naming Guidelines
Chair Hernandez
introduced the item and Ms. Stephanie Dempsey, Executive Director of the Austin
Community College District Foundation, provided information regarding Draft
Board Policy C-8, Naming Guidelines, Draft Administrative Rule, Naming of
Facilities, and Draft ACC Foundation Naming Guidelines. Ms. Dempsey responded to questions from
Trustees.
Trustees Allen Kaplan moved and Lillian Davis seconded
that:
MOTION: The Board of
Trustees approve the revisions to Board Policy C-8, Naming Guidelines, as
presented.
VOTE: The motion
passed on a vote of 9-0.
FOR: Lillian J.
Davis, John F. Hernandez, Allen H. Kaplan, James W. McGuffee,
AGAINST: None.
**********
C-8. NAMING GUIDELINES
Value Statement:
To highlight its regional role as reflected in its state-designated
Service Area, and to recognize its historic founding within designated
boundaries of
Naming of facilities and fund raising opportunities will be
consistent with the Austin Community College District’s role as a public
community college.
A. Name of the College
In official publications and other official forms of identification, the College will be promoted as the Austin Community College District, its official name when founded and as recognized by the Texas Higher Education Coordinating Board.
B. Abbreviation of College Name
The Austin Community College District has historically been referred to
as “ACC” and will continue to be to avoid confusion with other public colleges
with the same acronym (Alamo Community College District and Alvin Community
College District, for example).
C. Naming of Campuses/Centers
The Board of Trustees will approve all names of campuses and centers
within the district. While campuses located within the boundaries of
D. Naming of Buildings
Approval by the Board of Trustees is required to name a college building or facility after any individual, family, organization, foundation or corporation as outlined in Board Policy E-2, Provision of College Facilities. Final approval rests with the Board of Trustees.
E. Naming of Facilities/Fund Raising Purposes
The
When naming considerations arise, the following guidelines will be followed:
[1] Facilities may be named for individuals, families, organizations, foundations or corporations.
[2] Proposed name will be finalized before request is approved.
[3] During the development process, the request shall be treated confidentially; possible naming commitments will be reviewed carefully for full compliance with applicable laws and ethical principles.
[4] Prior to any donor recognition or naming ceremony, 75% of the gift must be received.
[5] Naming commitments prior to this policy will be honored.
[6] Closure or demolition of a facility or renovation of space may result in the termination of named recognition. Should this occur, an appropriate form of recognition will be provided.
[7] Name may be forfeited if actions of the contributor or named entity call in question the public respect of ACC. If these actions cause the entity to no longer exist, the Board of Trustees may remove the name from the facility or space.
F. Naming/Public Recognition
The college administration may consider and determine appropriate recognition of individuals who have made a significant contribution to ACC. Such recognition may include a variety of means, but may not include designation of facilities or any portion of a college facility in the name of an individual.
Requests to name facilities or a portion of a facility in honor or any individual, in lieu of a financial contribution in accordance with this policy, require the approval of the Board of Trustees. Such determinations will not be considered prior to a one-year period following the individual’s last service to the college.
**********
Agenda Item 8327
Proposed Revisions to Board Policy F-5, Employee Placement
and Advancement
Chair Hernandez
introduced the item and Ms Gerry Tucker, Associate Vice President, Human
Resources, called attention to proposed revisions to Board Policy F-5, Employee
Placement and Advancement.
Trustees
Rafael Quintanilla moved and
MOTION: The Board of Trustees approve the proposed
revisions to Board Policy F-5, Employee Placement and Advancement, as
presented.
FRIENDLY
AMENDMENT: Trustee Mink requested a
Friendly Amendment to the proposed Value Statement to add the word “encouraged”
to the first sentence and delete the second sentence. Trustee Jeffrey Richard requested a Friendly
Amendment to the proposed Value Statement to delete the verb “is” and add the
verb “are”:
“As an
educational institution, advanced education and lifelong learning is are
valued, encouraged, and
supported. Employees are encouraged to pursue their
educational goals in consideration of possible advancement within ACC or
exploration of other career interests.”
Trustee
Quintanilla accepted the Friendly Amendments.
Trustees
discussed the proposed revisions and Ms. Gerry Tucker responded to questions
from Trustees.
VOTE: The motion, as
amended, passed on a vote of 8-1.
FOR: Lillian J.
Davis, John F. Hernandez, James W. McGuffee,
AGAINST: Allen H.
Kaplan.
**********
F-5. PLACEMENT/ADVANCEMENT
To ensure market competitive
salaries, the compensation program will determine salaries based upon a
placement system that recognizes the education and work experiences of
employees.
As an educational institution,
advanced education and lifelong learning are valued, encouraged, and supported.
[1] Faculty shall
be compensated appropriate to their experience and level of education. Thus, the President shall establish rules so
that:
[a] New faculty
will receive one step credit for each year of relevant full-time experience,
with a maximum of 10 steps awarded at initial placement.
[b] Continuing
faculty will advance one step for each year of completed full-time experience.
[c] The President
may set equivalence rules by which:
1. Part-time experience may
contribute to initial step placement.
2. A portion of
relevant work experience may be counted towards increasing the initial
education-level equivalent.
[2]
Non-faculty regular employees shall be placed, as shown in the staffing table,
in a salary grade appropriate to their position and market-based compensation
levels, and at a salary appropriate to their education and experience.
Accordingly, for such employees:
[a] Initial
placement credit for each full-time-equivalent year of relevant previous paid
work experience above the minimum requirements for their current job shall be
no less than; the minimum of the salary range and no more than the midpoint of
the salary range for the appropriate grade level.
[b] Employees
advance within the salary range of their salary grade based upon any Board
approved annual increase.
[3] Board
approval, preferably as part of the budget process, is required for changes in
administrative rules on placement if they would change costs by more than
$100,000/year.
**********
Agenda Item 8328
Proposed Approval of Revisions to
Board Policy F-10, Employee Compensation
Chair Hernandez
introduced the item and Ms. Gerry Tucker provided information regarding the
proposed revisions to Board Policy F-10, Employee Compensation. She stated that action may need to be
postponed until the Administration could review comments expressed during the
Association reports.
Trustees Rivera moved and McGuffee seconded that:
MOTION: That the
Board of Trustees table vote on this item until a Special Board meeting is set
prior to the
VOTE: The motion
passed on a vote of 7-0 with 2 abstentions.
FOR: Lillian J.
Davis, John Hernandez, James W. McGuffee,
AGAINST: None.
ABSTAIN: Allen
Kaplan and Jeffrey Richard.
Agenda Item 8329
FY08 Budget Study
·
Tuition Discussion
·
Technology/Capital
Outlay Plan
·
Vendors Over $100,000
·
Compensation Study
Results
·
Compensation
Recommendations and Benefits
Chair Hernandez
introduced the item and Mr. Ben Ferrell called attention to information
provided. Mr. Ferrell and Mr. Neil
Vickers, Director of Finance and Budget; Dr. Richard Smith, Associate Vice
President, Instructional Resources and Technology, and Mr. Gary Weseman,
Interim Vice President for Informational Technology; and Ms. Gerry Tucker,
Associate Vice President, Human Resources, provided information and responded
to questions from Trustees. Trustees
expressed appreciation for the information provided.
Agenda Item 8330
Facilities Recommendations
·
Approve land acquisition
for a campus in Round Rock in July 2007
·
Authorize staff to hire
an Architect/Engineer firm to begin the design of a campus in Round Rock
·
Reaffirm master plan
recommendations for a campus in Round Rock
·
Reaffirm master plan
recommendation for a campus in
·
Form a Public Facilities
Corporation (PFC) to finance new campuses
·
Authorize staff to issue
an RFP for land donations and/or purchases in strategic areas with future
growth potential
·
Direct staff to develop
individual master plans for expansion and renovations at existing ACC campuses
Chair Hernandez introduced the
item and Mr. Ben Ferrell and Mr. Bill Mullane, Director, Facilities and
Construction, provided information concerning the item.
Trustees Lillian Davis moved and
MOTION: That the Board of
Trustees approve the staff recommendations regarding facilities.
Trustees discussed the
recommendations.
FRIENDLY AMENDMENT: Trustee
James McGuffee requested a Friendly Amendment to Staff Recommendation 4 to
add: Take Steps Necessary to Form
a Public Facilities Consortium (PFC) to finance new campuses.
Trustees Davis and
VOTE: The motion, as
amended, passed on a vote of 9-0.
FOR: Lillian J. Davis, John F. Hernandez, Allen H.
Kaplan, James W. McGuffee, Nan McRaven; Barbara P. Mink, Rafael Quintanilla,
Jeffrey Richard, and Veronica Rivera.
AGAINST: None.
Executive Session
There was no Executive Session.
Announcements
There were no
announcements.
Adjournment
Having
no motion before the Board, the June 4, 2007, Regular Meeting of the Austin
Community College District Board of Trustees was adjourned at
Approved By
Dr. James
W. McGuffee, Board Secretary