MINUTES
Regular
Meeting – Board of Trustees
February 2,
2009
In accordance with the terms and
provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government Code,
the Board of Trustees of the Austin Community College District convened in
public session on Monday, February 2, 2009, at 6:04 p.m. in the Board Room
(201) of the Highland Business Center of Austin Community College located at
5930 Middle Fiskville Road, Austin, Texas, with the following members present:
Ms. Nan McRaven, Chair/Presiding Officer; Ms. Veronica Rivera, Board Vice
Chair; Dr. James W. McGuffee, Board Secretary; Mr. Raul Alvarez [arrived at 6:13 p.m.]; Mr.
John-Michael Cortez; Mr. Allen H. Kaplan [arrived at 6:25 p.m.]; Mr. Tim
Mahoney; Dr. Barbara P. Mink; and Mr. Jeffrey Richard.
It is further found and
determined that in accordance with the policies and orders of this Board, the
notice of this meeting has been posted and return thereof made pursuant to the
terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas
Government Code, and there has been full compliance with the terms and
provisions of said act, including the timely posting of the subjects of this
meeting.
Recognitions
·
Ms. Stephanie
Dempsey, Executive Director of the ACC Foundation, introduced Mr. David Bender,
Scholarship Chair of the ACC Foundation.
Mr. Bender expressed appreciation and spoke regarding the value of the
contributions to the ACC Foundation. He
introduced Mr. Everett Plante, Chief Information Officer and Vice President of
Information Technology at Silicon Labs, presented a check in the amount of
$25,000 and spoke regarding ACC and the investment in students.
·
Student/Alumni Spotlight – Mr. Mike Midgley, Vice
President of Workforce Education and Business Development, introduced Mr. Henry
King of the Business and Automotive Technology program. Mr. King attended
Citizens
Communication
One
individual was registered to address the Board:
·
Mr. Gianmarco Conegliano, student, spoke
regarding space for the Jewelry program, safety concerns, parking, and pools at
every campus.
Reports from
Associations
·
Adjunct Faculty Association – Mr. Don Morris,
President, introduced Ms. Dawn Tawwater, Vice President of the Adjunct Faculty
Association. Mr. Morris spoke regarding
ACC shared governance and teamwork.
·
Classified Employees Association – Ms. Suzanne
Ortiz, President, spoke regarding the value of ACC Classified employees and
compensation.
·
Full-Time Faculty Senate – Dr. Dan Dydek,
President, spoke regarding the January 23, 2009, Faculty Senate meeting
including a presentation by Mr. Bill Mullane; collaboration; a presentation on
Early College Start by Dr. Luanne Preston; an ad hoc committee regarding
establishment of an office of ombudsman; and Board Policy F-10, Employee
Compensation.
·
Professional-Technical Employees
Association – Ms. Susan Thomason, President, spoke regarding
Board Policy F-10, Employee Compensation, including compression, salaries, and
calculations.
·
Student Government
Association – Mr. Adam Oliphant, Vice President, advised he would present
the SGA reports at the Board meetings this semester and spoke regarding SGA activities; TACC Community College Day; TACCTA meeting on
February 13; Mr. Joshua Bacak would attend the Annual Community College
Legislative Summit in Washington, D.C., February 9-11, 2009; and invited
attendance at the annual Black Out on February 13 at the Rio Grande Campus.
President’s
Report
Dr. Stephen B. Kinslow,
College President/CEO, stated the Spring Headcount Enrollment at ACC was 36,060
students. Dr. Kinslow provided a brief
update on legislative matters. He and
Trustee Tim Mahoney provided information regarding possible changes to the
Campus Advisory Committees and the process for appointments. Chair McRaven stated further discussion would
occur at a future Board meeting and requested staff to contact current members
regarding participation. Trustee
Veronica Rivera provided a brief report on attendance at the Presidential
Inauguration which included a performance by the ACC Jazz Band and attendance
by Trustee Jeffrey Richard. Mr. Richard
expressed appreciation for the assistance provided by Congressman Lloyd
Doggett.
Reports to the Board
·
Facilities Update – Mr. Bill Mullane, Executive Director
of Facilities and Construction, called attention to current construction and
renovation projects, GO Tax Bond Projects, District-Wide Renovation Projects,
and Detailed Usage of Interest Earnings.
He provided information regarding the recent meeting with the
neighborhood regarding the Rio Grande Campus.
·
Financial Report – December 2008 – Mr. Ben
Ferrell, Executive Vice President of Finance and Administration, called
attention to the information provided including:
o Based on current
information, the College’s budget was on track and projecting a positive $5.7
million in Net Revenues & Expenses, and a $5.3 million increase in Net
Assets.
o Preliminary
Spring enrollments appeared to be up over 10%.
Fall SCH enrollments were up about 5.0%.
This exceeded the original projections of 2% growth, and therefore
tuition revenues were projected to be above budget.
o As for expenses,
Adjunct Faculty and Overloads were projected to slightly exceed original
estimates due to the increased enrollments and vacancies in Full-Time Faculty
Salaries. This would be offset by
increased tuition revenues and lapsed salaries in Full-Time Faculty. Total salaries were projected to be under
budget by $2.2 million.
In summary,
adjusting revenues up by $4.0 million and expenses down by $1.7 million, Net
Revenues over Expenses projected a budget surplus of about $5.7 million and an
increase in Total Net Assets of about $5.3 million. Cash and investments were in line at
approximately $190 million, including $128 million in bond proceeds.
CONSENT ITEM(S)
Chair McRaven
introduced the Consent Agenda.
Agenda Item 8548
Minutes of the
Recommendation: That the Board of Trustees approve the minutes
as presented.
Agenda Item 8549
Approval of Associate of Applied Science Degree in
Health Information Technology
Recommendation: That the Board of Trustees approve an Associate
of Applied Science Degree in Health Information Technology.
Agenda Item 8550
Approval of Proposed Associate of Applied Science
Degree and Related Certificate in Geographic
Information Systems
Recommendation: That the Board of Trustees approve an
Associate of Applied Science Degree and Related Certificates in Geographic
Information Systems.
Agenda Item 8551
Approval of Revisions to Board Policy E-2,
Provision of College Facilities
Recommendation: That the Board of Trustees approve the proposed
revisions to Board Policy E-2, Provision of College Facilities.
Agenda Item 8552
Approval of Board Policy C-9, Sustainable Practices
Recommendation: That the Board of Trustees approve a new
Board Policy on sustainable practices.
Trustee Cortez requested
Agenda Item 8552, Approval of Board Policy C-9, Sustainable Practices, be
pulled for discussion.
Dr. James
McGuffee requested that Agenda Item 8551, Approval of Revisions to Board Policy
E-2, Provision of College Facilities, be pulled and voted on following
discussion of 8552, Approval of Board Policy C-9, Sustainable Practices.
Trustees Barbara P. Mink moved and James McGuffee seconded
that:
MOTION: The Board of Trustees approve Consent Agenda Items
8548, Minutes of the December 1, 2008, Regular Meeting of the
Austin Community College District Board of Trustees; Agenda Item 8549, Approval
of Associate of Applied Science Degree in Health Information Technology; and
Agenda Item 8550, Approval of Proposed Associate of Applied Science Degree and
Related Certificate in Geographic Information Systems.
VOTE: The motion passed on a vote of 9-0.
FOR: Raul Alvarez, John-Michael Cortez, Allen H. Kaplan, Tim Mahoney, James
McGuffee, Nan McRaven, Barbara P. Mink, Veronica Rivera, and Jeffrey Richard.
AGAINST: None.
ABSENT: None.
Agenda Item 8551
Approval of Revisions to Board Policy E-2,
Provision of College Facilities
Recommendation: That the Board of Trustees approve the
proposed revisions to Board Policy E-2, Provision of College Facilities.
Agenda Item 8552
Approval of Board Policy C-9, Sustainable Practices
Recommendation: That the Board of Trustees approve a new
Board Policy on sustainable practices.
Trustee
John-Michael Cortez requested the addition of a third Value Statement to the
proposed policy:
·
College
sustainability practices should be justified by long term cost savings,
increased operational efficiencies or enhanced environmental stewardship.
He proposed the
following revisions to the policy:
[2] Minimize the
use of non-renewable energy sources on behalf of the College’s built environment by creating a
diversified (portfolio) approach to energy use, including the use of local
renewable energy as well as conservation measures that reduce energy
consumption.
[3] Incorporate
and promote transportation alternatives and scheduling practices that reduce
the total number of individual vehicle trips to and from the .
[4] Track,
report and minimize greenhouse gas emissions on behalf of attributed to College operations.
[5] Minimize the
amount of College
generated waste sent to landfill which
is generated by the College.
On an annual
basis, the President will provide a report to the Board detailing the impact of
College’s sustainability efforts on the overall capital program, operating
costs, energy use, greenhouse gas emissions, solid waste diversion, campus environmentally preferable
purchasing and campus transportation
practices,
Trustees
discussed the proposed revisions.
Trustee Mink stated that she did not want a report that would take
time. Dr. Kinslow stated one position
would be added in this year’s budget when the College finds the right
individual. Trustee Alvarez stated the
he hoped the College would continue to think about personnel costs.
Trustees John-Michael Cortez moved and Veronica Rivera
seconded that:
MOTION: The Board of
Trustees approve Agenda Item 8551, Revisions to Board Policy E-2, Provision of
College Facilities, and new Board Policy C-9, Sustainable Practices, as amended.
VOTE: The motion
passed on a vote of 9-0.
FOR: Raul
Alvarez, John-Michael
Cortez, Allen H. Kaplan, Tim Mahoney, James McGuffee, Nan McRaven, Barbara P.
Mink, Veronica Rivera, and Jeffrey Richard.
AGAINST: None.
ABSENT: None.
**********
E-2. PROVISION OF COLLEGE FACILITIES
Value Statements
·
Facilities
planning will be integrated into the College Master Plan, to ensure alignment
with college initiatives and operations.
·
College
is committed to ensuring that planning for construction, adequate operational
support, maintenance, and capital improvements is integrated into resource
planning and allocation.
The
President, in the context of a multi-year facilities plan updated and submitted
for Board approval annually as part of the Master Plan called for in Policy
E-1, shall ensure that facilities are provided and allocated to support
effective instruction, reflect community needs and declared College priorities,
and maximize long-term economic value.
[1]
Facilities planning and allocation shall be driven by regional growth, economic
considerations and responsiveness to the educational needs of students and of
College employees engaged in providing services to students, who shall be
consulted extensively during planning for facilities they will use. In
addition to full provision for needed classrooms, laboratories, and learning
resources, adequate space shall be provided for faculty offices, student
activities, and administrative functions.
[2]
The facilities plan shall discuss the extent of unsatisfied demand due to
facilities limitations, especially when related to programs or functions
previously identified as College priorities, and any geographic demand/supply
imbalances.
[3]
Facilities shall be built and maintained to give good long-term economic
value. Care shall be taken to avoid practices (e.g., short-lived
components, undersized classrooms) in which reduced initial construction costs
are more than offset by increased operational costs. The facilities plan
shall describe methods and plans to ensure that use of College space is highly
efficient.
[4]
The College shall develop analyses, based mainly on data from exemplary
comparable institutions, to estimate the amount, type, and distribution of
facilities appropriate for current and projected enrollments, program mix, and
staffing levels.
[5]
As part of the annual facilities plan, the Board shall be provided a report
updating these analyses, comparing current College facilities usage with
desired patterns, and recommending priorities for facilities development.
[6]
The administration shall provide reasonable estimates, suitable for use in
economic analyses of programs, of the typical annual costs of the various types
of facility space used in College operations, including both operating costs
and appropriate amortization of capital costs.
[7]
College facilities development and renovation activities shall be conducted to
respect other community priorities, including environmental protection in the
City of Austin's desired development zone, and similar policies in other
jurisdictions in which College facilities are located.
[8]
Fundraising for facilities by the College and/or in conjunction with the ACC
Foundation shall be for projects including maintenance and renovations that
have received Board approval. Board approval is required to name
facilities.
*********
C-9, Sustainable Practices
Value Statements
·
The Austin Community College District is committed to
minimizing its impact on the environment and reducing its dependence on non-renewable
energy.
·
The College seeks to foster environmental awareness by
providing educational leadership in energy conservation efforts, efficient
energy use, renewable energy, and recycling.
·
College sustainability practices should be justified by long
term cost savings, increased operational efficiencies or enhanced environmental
stewardship.
The College is
committed to stewardship of the environment and to reducing its dependence on
non-renewable energy sources. With this
commitment in mind, College operations district-wide shall:
[1] Incorporate the principles of energy efficiency and
sustainability in all capital projects, renovation projects, operations and
maintenance within budgetary constraints and programmatic requirements. Sustainability represents the College’s
meeting the needs of the present without compromising the ability of future
generations to meet their own needs.
[2] Minimize the use
of non-renewable energy sources by creating a diversified (portfolio) approach
to energy use, including the use of local renewable energy as well as
conservation measures that reduce energy consumption.
[3] Incorporate and promote transportation alternatives and
scheduling practices that reduce the number of individual vehicle trips to and
from College facilities.
[4] Track, report and minimize greenhouse gas emissions
attributed to College operations.
[5] Minimize the amount of waste sent to landfill which is
generated by the College.
[6] Utilize the College’s purchasing power to meet its
sustainability objectives.
On an annual basis, the President will provide a report to
the Board detailing the impact of the College’s sustainability efforts on the
overall capital program, operating costs, energy use, greenhouse gas emissions,
solid waste diversion, environmentally preferable purchasing and transportation
practices.
**********
DISCUSSION/POSSIBLE ACTION
Agenda Item 8553
Selection of Delivery Method and Delegation of
Authority to Enter into Contracts for Miscellaneous
Campus Improvement Construction Projects
Chair McRaven
introduced the item and Mr. Ben Ferrell provided information.
Trustees James McGuffee moved and Veronica Rivera seconded
that:
MOTION: The Board of
Trustees select the Interlocal Contract Method and Delegate Authority to the
President to enter into a contract for a single-occupant accessible restroom on
the first floor of Building 3000 at the Northridge Campus.
VOTE: The motion
passed on a vote of 9-0.
FOR: Raul
Alvarez, John-Michael
Cortez, Allen H. Kaplan, Tim Mahoney, James McGuffee, Nan McRaven, Barbara P.
Mink, Veronica Rivera, and Jeffrey Richard.
AGAINST: None.
ABSENT: None.
Trustees James McGuffee moved and Barbara Mink seconded
that:
MOTION: The Board of
Trustees select the Interlocal Contract Method and Delegate Authority to the
President to enter into a contract for Installation of a Photovoltaic Array for
Building G,
VOTE: The motion
passed on a vote of 9-0.
FOR: Raul
Alvarez, John-Michael
Cortez, Allen H. Kaplan, Tim Mahoney, James McGuffee, Nan McRaven, Barbara P.
Mink, Veronica Rivera, and Jeffrey Richard.
AGAINST: None.
ABSENT: None.
Agenda Item 8554
Approval of Contract for Construction of
Chair McRaven introduced
the item and Mr. Ben Ferrell provided information.
On
The terms of the
agreement require the District to make certain improvements on the property,
including relocating portable buildings to the site and constructing two
parking lots. It will also be necessary
to remodel the portable buildings to suit their intended purposes, which
include providing instruction space, offices and equipment storage for the
The Board
approved a “Design/Bid/Build” Selection of Delivery Method, and delegated to
the President the authority to enter into a contract for this work on
The low bid
reflected below is $49,600 higher than estimated two years ago when discussion
with the City began.
Funding of
$549,600 is provided by 2003 G. O. Bond funds.
Trustees Barbara Mink moved and Jeffrey Richard seconded
that:
MOTION: The Board of
Trustees approve C.L. Carson, Co., Inc., as the low bidder for Relocating and
VOTE: The motion
passed on a vote of 9-0.
FOR: Raul
Alvarez, John-Michael
Cortez, Allen H. Kaplan, Tim Mahoney, James McGuffee, Nan McRaven, Barbara P.
Mink, Veronica Rivera, and Jeffrey Richard.
AGAINST: None.
ABSENT: None.
Agenda Item 8555
Order Enlarging Boundaries of the Austin Community
College District to Include 2008 Annexations of the
City of
Chair McRaven
introduced the item and Mr. Ben Ferrell and Ms. Myra McDaniel, ACC Board
Counsel, provided information.
On
Staff is
requesting that the Board consider declaring by order the properties later
annexed into the City of
Trustees Veronica Rivera moved and James W. McGuffee
seconded that:
MOTION: The Board of
Trustees approve an order to include properties annexed into the City of
VOTE: The motion
passed on a vote of 9-0.
FOR: Raul
Alvarez, John-Michael
Cortez, Allen H. Kaplan, Tim Mahoney, James McGuffee, Nan McRaven, Barbara P.
Mink, Veronica Rivera, and Jeffrey Richard.
AGAINST: None.
ABSENT: None.
(See Attachment
A.)
Agenda Item 8556
Policy Compliance Report:
E-7, Resource Development
·
Grants Report
·
Foundation Report
Chair McRaven
introduced the item and Ms. Mary Harris, Executive Director, Grants Development
Office, introduced ACC staff members:
Ms. Susan Patterson and Mr. David Pinter, ACC Grants Development; Delphine Gonzales, Director of Restricted
Accounts; and Stephanie Diina-Dempsey, Executive Director of the ACC
Foundation. Ms. Dempsey presented an
overview of the ACC Foundation and responded to questions from Trustees.
Agenda Item 8557
Policy Compliance Report:
G-11, Investments
Chair McRaven
introduced the item and Mr.
Trustees James McGuffee moved and Barbara Mink seconded
that:
MOTION: The Board of
Trustees accept the investment report for the quarter ending December 31, 2008.
VOTE: The motion
passed on a vote of 9-0.
FOR: Raul
Alvarez, John-Michael
Cortez, Allen H. Kaplan, Tim Mahoney, James McGuffee, Nan McRaven, Barbara P.
Mink, Veronica Rivera, and Jeffrey Richard.
AGAINST: None.
ABSENT: None.
Agenda Item 8558
Resolution on Annual Review of Investment Strategies and
Policy
Chair McRaven
introduced the item. Mr. Neil Vickers,
Associate Vice President, Finance and Budget, and Mr. Ken Couch, PFM, Inc.,
Investment Advisors, called attention to the current investment strategy and
policy and noted the summary of proposed changes to the ACC Investment
Policy. The investment committee
proposed changes to the current policy that would adjust ACC’s security
allocation percentages in a way that reflects recent changes in Federal
guarantees of authorized investments.
They responded to questions from Trustees.
Trustees James McGuffee moved and Barbara Mink seconded
that:
MOTION: The Board of
Trustees adopt a Resolution of Annual Review of Investment Strategies and
Policy as noted on Attachment A of Agenda Item 8558.
VOTE: The motion
passed on a vote of 9-0.
FOR: Raul
Alvarez, John-Michael
Cortez, Allen H. Kaplan, Tim Mahoney, James McGuffee, Nan McRaven, Barbara P.
Mink, Veronica Rivera, and Jeffrey Richard.
AGAINST: None.
ABSENT: None.
(See Exhibit B.)
Agenda Item 8559
Discussion of Board Policy F-10, Employee Compensation
Chair McRaven
introduced the item and Ms. Gerry Tucker, Vice President of Human Resources,
provided information regarding the original policy on F-10, Employee
Compensation; a revised Policy drafted by the Board on
Ms. Tucker
advised that the associations have previously addressed the Board regarding
some recommended changes. The proposed
policy has recently been submitted to the ACC Administrative Services Council
(ASC) for review and comment. The
employee associations have representation on ASC and will have the opportunity
to submit additional comments through ASC.
The comments will then be presented to the Board in March or April.
Agenda Item 8560
Discussion of FY10 Budget Development Process,
And Policy Compliance Report: E-1 Master Planning
·
FY10 Budget Planning
Directives
·
Process/Calendar
Chair McRaven
introduced the item and Mr. Ben Ferrell provided information concerning the
FY10 budget process and calendar. There
were no questions from Trustees.
Agenda Item 8561
Mid-Year Informal Evaluation of College President/CEO
Chair McRaven
introduced the item.
Executive Session
The Board of
Trustees of the Austin Community College District recessed into Executive
Session at 8:25 p.m. pursuant to Texas Government Code 551.074 regarding
personnel matters, including the mid-year informal evaluation of College
President/CEO Dr. Stephen B. Kinslow.
Reconvene
The Board of
Trustees reconvened in public session at 9:25 p.m. on February 2, 2009,
pursuant to Chapter 551 of Texas
Government Code.
Announcements
There were no announcements.
Adjournment
Having no motion before the Board, the
Approved By
James
W. McGuffee, Board Secretary