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B-7. Board Advisory Committees
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Value Statements:

  • The Board recognizes that external expertise in designated areas may benefit the Board’s policy development, or revision, or monitoring of compliance with policy.
  • The Board recognizes that providing clearly defined charges and operating guidelines will enhance the effectiveness of Board Advisory committees.

A.  Advisory Committees

[1] Purpose.  Board committees consisting of non-Trustees may be established on an ad hoc basis by the Board to provide advice and/or expertise on specific issues. The role of  the Board Advisory Committees is to collect, sort, and evaluate information and to identify options for Board decision.

[2] Operating Guidelines.  Board Advisory Committees are encouraged to follow Roberts Rules of Order, or other committee-agreed upon procedures, to ensure that committee recommendations reflect equal opportunities for input and group consensus.  Such committees shall not deal with issues for which there is no basis in policy for Board involvement.  Advisory Committees may request from Administration the use of external resources to make informed recommendations to the ACC Board of Trustees.  The College President shall meet reasonable committee requests for information and assistance, and shall respond to committee requests deemed unreasonable with the mediation of the Board Vice-Chair in resolving any disputes.

The Board shall decide on the extent and nature of the topics for which it wishes to use the advisory-committee mechanism. After considering suggestions from Trustees, the President, and other interested groups, the Board Chair shall recommend for Board consideration a chair, membership, term, charge, and operating guidelines for each such committee.

B.  Campus Advisory Committees (CAC)

[1] Purpose. In contrast to the ad hoc Advisory Committees identified in Section A, Campus Advisory Committees are standing committees appointed by the Board.  The purpose of the Campus Advisory Committee is to strengthen the link between the Board and the community served by each ACC Campus, and to enhance and provide community input for the Academic and Facilities Master Plans.  CAC members shall review institutional effectiveness data and provide input to enhance the capacity of the campus to respond to local needs, and assist ACC administration to integrate the campus into its surrounding community.  CACs shall not deal with issues for which there is no basis in policy for Board involvement.  CAC meetings shall provide a welcoming forum to enhance planning and communication between the campus, the community, the administration, and the Board.

[2] Membership.  Membership may include, but not be limited to, neighborhood representatives, community members, school district and business leaders, and ACC faculty, staff, and students.

[3] Operating Guidelines.  The Board, after consultation with the President, may by resolution adopt By-Laws for the Campus Advisory Committees, which shall include specific provisions for the membership and composition of each CAC, designation of chairs or co-chairs, and operating guidelines.

 

Campus Advisory Committee By-Laws

Composition of Committees

A. The size of each CAC may vary in accordance with the needs and interests of the College service area but, at a minimum, will include 16 individuals appointed as follows:

  • Each Trustee will appoint one representative per campus to serve a three-year term, which may be extended by the Trustee.  Each appointee will serve at the pleasure of the appointing Trustee, or until a new Trustee either appoints or replaces the appointee.
  • The Campus Manager will serve as a permanent CAC member and shall coordinate meeting logistics, resources, etc.
  • Annually, each ACC employee group will appoint one representative per CAC (Faculty/ Senate, Adjunct Faculty Association, Professional-Technical Association, and Classified Association).
  • Annually, the ACC Student Government Association will appoint two students per CAC.

B. All non-Trustee-appointed CAC members may be reappointed for two additional terms.

C. Annually, one Chair and one Vice-Chair shall be elected by the appointed membership.   The Chair shall be a Trustee-appointed member and shall convene the CAC meetings.  The Vice-Chair may be a Trustee or non-Trustee appointee and will serve in the absence of the Chair for CAC meetings.  The Chair and Vice-Chair may serve one additional term.

D. All CAC appointees, and their Trustee or organizational appointers, shall be noted on the CAC website, at meetings, and other venues.  Attendance at meetings shall also be published.

E. No person shall serve on more than one CAC during the same time period.

F. All CAC members shall sign a Waiver of Interest in a form approved by the Board.

I. Committee Operating Guidelines 

A. Each CAC shall meet at least once per year and as often as the CACs deem necessary to accomplish their work to review pertinent campus and district-wide data and to develop recommendations for periodic revisions to the ACC Academic and Facilities Master Plans.  A CAC Chair may request from administration the use of external resources to make informed recommendations to the ACC Board of Trustees.  The College President shall meet reasonable committee requests for information and assistance, and shall respond to committee requests deemed unreasonable with the mediation of the Board Vice-Chair in resolving any disputes.

Data reviewed by CAC members may include items such as population and enrollment projections, academic and support service needs, transportation accessibility information, and information that may support the achievement of student success in the respective campus catchment areas.

B. In order to maximize public awareness of and participation in CAC meetings, each CAC shall operate in compliance with the Texas Open Meetings Act, including requirements to post public notice of meetings, and to conduct the meetings pursuant to the official agenda, which shall be included as part of the required public notice. 

C. CAC members will be given orientation and training on the application of the Texas Open Meetings Act.

D. Each CAC should also make efforts to publicize their meetings on their campus, in order to maximize campus awareness and participation in the meetings.

E. CAC meetings should be conducted according to Robert’s Rules of Order, Newly Revised.

F. The CACs shall present an annual report to the ACC Board of Trustees regarding the work of the committees and as otherwise directed by the ACC Board Chair.

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The Austin Community College Board of Trustees adopted this policy on May 1, 2000 and amended it on March 4, 2003, April 4, 2005,and May 6, 2013. By-Laws adopted February 2, 2014.

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