Human Resources

    Instructional Information for All Faculty

    Instructional Philosophy

    The Board of Trustees Policy D-1 outlines ACC's instructional philosophy which holds the following guiding educational principle: instruction should adapt to meet student needs. To implement this principle, instruction must remain flexible and maintain a high academic standard.

    Please refer to the full board policy at http://www.austincc.edu/board/policies/D1.htm.

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    Academic Freedom and Responsibility

    The Board of Trustees Policy D-2 reflects the College's belief that faculty must feel "free to pursue scholarly inquiry without unreasonable restriction." The policy goes on to discuss the responsibilities of the Board of Trustees, administration, and faculty members regarding academic freedom.

    Read the full board policy at http://www.austincc.edu/board/policies/D2.htm.

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    Requirements for All Faculty

    All faculty members are expected to enforce the no smoking, food, or drinks rule in the classrooms and labs.

    All faculty members are required to adhere to all timetables established by the College, particularly in regard to the following:

    a. signing Teaching Agreements;
    b. completing and returning official documents (Final Grades, etc.) as informed;
    c. maintaining office hours of one hour per week for each section taught; and
    d. furnishing official transcripts.

    For further ACC Faculty Information, please refer to http://www.austincc.edu/faculty/.

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    First Week of Classes

    The first week of the semester is hectic for everyone, but the following should be helpful in getting things off to a smooth start:

    1. Faculty should check their faculty mailboxes before class for administrative guidelines, messages, etc.
    2. Students should be provided a written handout/syllabus the first day of class indicating the following:

    a. course number/section,
    b. faculty member's name, office number, office hours, office phone,
    c. prerequisites for the course,
    d. required texts, supplies, and materials,
    e. attendance policy,
    f. withdrawal policy,
    g. reinstatement policy, if applicable,
    h. incomplete grade policy, if applicable,
    i. course objectives,
    j. course requirements, including special projects, field trips, etc., and
    k. criteria for grading.

    Syllabus preparation is protection for faculty as well as valuable information for the student. For more information on how to prepare a syllabus, faculty should contact their department chair.

    Please refer to the “New Semester Information for Faculty” page - http://www.austincc.edu/faculty/newsemester/index.php.

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    Absence Procedure for Faculty

    Faculty teaching college-credit courses are expected to meet all their classes for the length of time scheduled. Austin Community College does not have a “walk policy;” however, the College does recognize that during the semester situations may arise which prevent faculty from meeting class, though the expectation is that such absences will be rare. When ill, a faculty member must contact the Department Chair (Instructional Dean, if unable to contact the Department Chair) as soon as possible. Department Chairs are responsible for determining a procedure for locating qualified substitutes or deciding if it is best to cancel the class. In all cases, the Campus Administrative Office must be notified.

    Substitute instructors receive hourly pay from an account in the instructional budget. Instructional Deans process payment on an Instructor Deduction/ Substitute Payment Authorization form, available in the Campus Administrative Office.

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    Attendance

    College-credit faculty are not required to record student attendance throughout the semester, but may do so.

    Related Administrative Rule: 4.01.002 Attendance Policy: Semester Credit Courses

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    Class Rolls

    Faculty have access to all of their class rolls using the web-based ACC Faculty Online system.  Online Services shows accurate, up-to-date enrollments, giving faculty access to real-time class enrollment information.  It is also the entry site for online grade submission.  Grades for each section are due no later than three working days after the last day of the teaching session. 

    Online preliminary class rosters includes student course and skill area pre-requisite information along with the up-to-date enrollment information, giving faculty most current and useful class rosters.  All class rosters are available at all times beginning with the first day of registration each semester.

    A full Online Services Faculty Tutorial can be found at http://www.austincc.edu/ITdocs/WebAdvWeb/Faculty/webadv1.html.

    General questions about class rosters may be directed to the Admissions and Records Office on campus or at HBC.

    You may access Faculty Online services by going to the ACC main page: http://www.austincc.edu.  At the bottom right of the page, there is a link to Online Services

    A calendar of important grading-related dates can be found at http://www.austincc.edu/faculty/dates/

    Faculty photo identification cards are required in Admissions and Records offices to identify faculty for student records sharing purposes.

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    Copyright Ownership

    The term "copyright ownership" is used here to discuss material you, as a faculty member, have personally created. For information on copyright involving material someone else created that you would like to use refer to Copyright and Fair Use.

    The ACC Copyright Ownership policy as outlined in Administrative Rule 4.02.006 applies to all employees, both academic and non-academic, and to copyrightable material produced through activities of the College, including student materials.  Please refer to the Administrative Rule for further information.

    For more information about copyright ownership, visit http://irt.austincc.edu/copyright/.

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    Copyright and Fair Use

    The term "copyright and fair use" refers to material someone else created that you, as a faculty member, would like to use. For information dealing with material you have personally created refer to Copyright and Fair Use.

    As stated in Administrative Rule 4.02.007, ACC "requires that all faculty, staff and students comply with federal law regarding the use of copyright protected materials" including material for use in the classroom, out of classroom in presentations, online, at conferences, and in homework.  Please refer back to the Administrative Rule online for the most current information.

    For more information about copyright and fair use criteria, visit http://irt.austincc.edu/copyright/.

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    Distance Learning

    Distance Learning (DILE) provides ACC students, from Austin to across the globe, with access to college credit courses, via several distance learning modalities.

    Distance Learning staff can provide DL faculty with information on available Faculty Resources as well as other information and support services related to Distance Learning. Our staff members are on hand to respond to requests for information and student support issues.

    The faculty section of the Distance Learning website also contains information on designing/developing and delivering DL Courses as well as additional statistical information on the Administrative Reference Page

    ACC faculty teaching distance learning courses follow the same College policies, procedures, and administrative rules as faculty teaching on-campus courses. More detailed information is available in Faculty Workloads Administrative Rule 4.03.004 and DL Best Practices Administrative Rule 4.01.001

    Distance Learning (DILE) also provides a DL Student Handbook and a list of DL Students Resources.

    ACC's Distance Learning program participates in a consortium of accredited, public Texas community and technical colleges called the Virtual College of Texas (VCT).

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    Field Trips

    Field trips or class activities conducted outside the regularly scheduled classroom must be approved in advance by the Department Chair. Allow at least a week for the necessary forms (obtained through the Department Chair) to be processed.

    Off-campus activities cannot be a mandatory part of the class, nor affect the students' grades, since attendance may interfere with other courses or obligations. Any exceptions to this must be approved by the Instructional Dean or must be stated in the ACC Catalog course description as a required portion of the course.

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    Guest Lecturers

    Faculty must obtain prior approval from the Department Chair to have guest lecturers in their classes.

    Prior to the guest's arrival, faculty must inform the Campus Administrative Office and the Campus Police (preferably in writing) that there will be a guest on campus. On the day of the visit, guests must sign in at the Campus Police office to arrange for parking.

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    Office Hours

    Board Policy D-3 specifies requirements for scheduling office hours. Full-time faculty are required to hold five (5) regularly scheduled office hours per week and to be available for five (5) more by appointment. Faculty teaching courses on an overload basis must post one (1) additional office hour per each overload section. Adjunct faculty are required to hold one (1) regularly schedule office hour per week for each course taught.

    You may search for office hours at the ACC Office Hours Search website.

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    Professional Development Credit

    For more information, see the Administrative Rule 6.07.002 on Professional Development Credit and/or the Professional Development web site regarding specific guidelines for faculty and staff.

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    Schedule of Classes

    The class schedule is prepared by the Department Chairs. Scheduling guidelines and approved number of sections are determined by the administration and task forces. Faculty requests for changes are routed through the appropriate Department Chair.

    Please refer to the related Administrative Rule for futher information: 3.03.012 Course Schedule Development and Assignment of Classrooms

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    Student Success Initiative

    For more information about the Student Success Initiative, visit http://www.austincc.edu/success/.

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    Textbook and Supplies

    Textbooks and supplies are available at seven College bookstores. These campus bookstores are located at the Cypress, Northridge, Pinnacle, Riverside, Rio Grande (near the Rio Grande Campus at 812 West 12th Street), and South Austin Campuses.

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    Workload of Employees Retired Under Teachers Retirement System

    Please refer to the related Administrative Rule: 4.03.001 Workload of Employees Retired Under TRS and http://www.austincc.edu/hr/ for further information.

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    Instructional Information for Full-Time Faculty

    Recruitment and Appointments

    Please refer to Board Policy F-3 for further information about Employee Recruitment.  The Office of Human Resources advertises available positions and receives completed applications, which are forwarded to the appropriate department for review by a hiring committee once the review date listed on the Position Vacancy Notice is reached. Applications for full-time faculty positions are accepted until the position is filled. For more information on the application and hiring process, visit the Office of Human Resources Employment Opportunities page at http://www.austincc.edu/hr/apply/.

    Please refer to Board Policy F-4 for further information about Faculty Appointments

    Employment as a faculty member may be terminated for good cause in accordance with Board Policy F-8, Due Process for Employees, and the Administrative Rules of the College.

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    Placement / Advancement

    Initial placement for full-time faculty is determined by educational level and experience. Within the appropriate salary scale for corresponding educational level, an experience step is received for each year of "relevant full-time experience," up to 10 steps. Part-time experience may also be taken into account. Non-teaching experience may count toward educational level rather than experience as determined by equivalency rules established by the President.

    Read the full board policy at http://www.austincc.edu/board/policies/F5.htm.

    Placement for adjunct faculty occurs when they are hired. The LEH Rate has been established at 68.75% of the full-time faculty rate.  Placement criteria are the same as those used for full-time faculty placement.  Once the LEH Rate is established, future increases are proportionally based on the number of LEH taught in an academic year.  More information may be found on the HR Compensation website: http://www.austincc.edu/hr/compensation/ . 

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    Faculty Titles

    Full-time faculty, including librarians and counselors, shall hold the title of Assistant Professor, Associate Professor, or Professor. The method of placement for full-time faculty, including librarians and counselors, shall be determined only by placement on the 10.5-month faculty schedule as indicated on the chart (using schedule and not salary as the determining factor) available at http://www.austincc.edu/hr/compensation/

    Newly hired faculty qualifying by pay scale for the title of Professor shall hold the title of Associate Professor until such time as appropriate evaluative criteria have been met and a three-year contract offered. Full-time faculty, including librarians and counselors, who otherwise qualify by placement on the 10.5-month schedule to move up in rank must have a satisfactory evaluation and a recommendation by their supervisor to so move.

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    Agreements & Workload: Full-time Faculty

    Board Policy D-3, sections (a) and (b5), outlines that full-time faculty responsibilities may include the following:

    • instructional planning and development
    • curriculum innovation
    • program and personnel evaluation
    • shared-governance responsibilities
    • faculty meetings
    • committee and task-force assignments
    • registration duties
    • subject-area advising

    The formulas and guidelines are detailed in Administrative Rule 4.03.004.


    Related Administrative Rules:

    4.03.003 Faculty Agreements

     

    4.03.004 Full-time Faculty Workload

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    Agreements & Workload: Librarians

    Please refer to Administrative Rule 4.03.004 and 4.03.003 for detailed information about librarian agreements and workloads.   The Administrative Rule also describes the general responsibilities for each classification of librarian at ACC.


    Read the full board policy at http://www.austincc.edu/board/policies/D3.htm

    Related Administrative Rules:

    4.03.003 Faculty Agreements

     

    4.03.004 Full-time Faculty Workload

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    Agreements & Workload: Counselors


    Please refer to Administrative Rule 4.03.004 and 4.03.003 for futher information about counselors’ agreements and workloads.


    Read the full board policy at http://www.austincc.edu/board/policies/D3.htm

    Related Administrative Rules:

    4.03.003 Faculty Agreements

     

    4.03.004 Full-time Faculty Workload

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    Instructional Information for Adjunct Faculty

    Recruitment and Hiring

    Austin Community College's Board Policy D-6 recognizes that hiring adjunct faculty can "provide essential services in most instructional areas" and allow the college to remain flexible and provide direct access for students to professionals in their intended fields. Please refer to http://www.austincc.edu/admrule/4.06.002.htm for the complete administrative rule.

    For more information on the application and hiring process, visit the Office of Human Resources Employment Opportunities page at http://www.austincc.edu/hr/apply/.

    Instructional Information for Adjunct Faculty

    Eligibility Lists

    Eligibility lists are lists of a possible pool of qualified instructors for a specific course and are created by Department Chairs and certified by the Instructional Dean. Adjunct faculty may qualify for the eligibility list for some courses in their discipline but not for others. The lists are reestablished each semester. Please refer to http://www.austincc.edu/admrule/4.06.001.htm for the complete administrative rule.

    Information made available through the faculty evaluation process will be used by Department Chairs when making eligibility list placements. For more specific information on the relationship between evaluations and eligibility lists, read the Faculty Evaluation section of this handbook.

    Related Administrative Rules:

    4.06.001 Administration of Eligibility Lists

     

    4.06.002 Staffing of Adjunct Faculty

     

    4.06.003 Adjunct Faculty Participation in Shared Governance

     

    4.06.004 Placement Credit for Adjunct Faculty

     

    4.06.005 Review of Adjunct Faculty Administrative Rules

     

    4.06.013 Adjunct Faculty Workloads

    Instructional Information for Adjunct Faculty

    Staffing

    Staffing of Adjunct Faculty is the process by which specific sections are assigned to members of the Adjunct Faculty for teaching. Department Chairs have the responsibility to make such assignments only to members of the Adjunct Faculty who are on the appropriate eligibility list and only in accord with the rules of staffing below. Austin Community College uses an online preference system, eStaffing, where adjunct instructors can record assignment preferences for campus, terms, days, times and sections. Department Chairs, with final approval by Deans, use the eStaffing information to assign adjunct faculty to specific sections.

    Please refer to http://www.austincc.edu/admrule/4.06.002.htm for the complete administrative rule.

    Please refer to Administrative Rule 4.06.005 for further information about eligibility - http://www.austincc.edu/admrule/4.06.005.htm.

    Please refer to Administrative Rule 4.06.004 for further information about faculty preference information - http://www.austincc.edu/admrule/4.06.004.htm.

    Any member of the Adjunct Faculty who believes that the approved staffing process has not been properly implemented may request a Procedural Review in accord with Administrative Rule 4.06.005, “Review of Use of Adjunct Faculty.”

    Instructional Information for Adjunct Faculty

    Workload

    Please refer to the full board policy at http://www.austincc.edu/board/policies/D3.htm (D-3. FACULTY WORKLOADS). Please refer to Administrative Rule 4.06.013 for further information about load limits - http://www.austincc.edu/admrule/4.06.013.htm.

    Related Administrative Rules:

    4.06.004 Placement Credit for Adjunct Faculty

     

    4.06.005 Review of Use of Adjunct Faculty

    4.06.013 Adjunct Faculty Workloads
    4.06.005 Review of Use of Adjunct Faculty

    Instructional Information for Adjunct Faculty

    Adjunct Faculty Association (AFA)

    All adjunct faculty are automatically members of the Adjunct Faculty Association and are encouraged to participate in working on issues of concern. There are no dues to participate in the AFA. Each campus has two elected representatives who serve on the Executive Council of the AFA. For more information, visit the Adjunct Faculty website at http://www.austincc.edu/afa.

    Instructional Information for Adjunct Faculty

    Adjunct Faculty Participation at ACC

    There are four primary avenues through which adjunct faculty may be involved in the College:

    1. The campus administrative structure which allows direct communication with administrators;
    2. Instructional Departments or advisory committees, which allow for input regarding curricular matters and pays a stipend for service;
    3. Adjunct Faculty Association; and
    4. Campus and district newsletters which inform all employees of current events within the College.

    Instructional Information for Adjunct Faculty

    Summary of Responsibilities

    Adjunct faculty must:

    1. Sign the Adjunct Faculty Agreement and designate "home campus." The home campus is where faculty paychecks will be sent.
    2. Comply with all approved course guidelines, texts, policies, and procedures provided through the Department Chair, College Catalog, or other official source.
    3. Obtain administrative memos, attendance sheets, and other materials from the Campus Administrative Office or the Site Supervisor's Office.
    4. Distribute course information sheet and syllabus to all students which clearly state course objectives, requirements, assignments as well as grading criteria. (Department Chair may furnish these to faculty if a standard syllabus is used.) One copy of the syllabus must be submitted to Department Chair if a standard syllabus is not used.
    5. Adequately prepare for every class with the knowledge and materials required to teach the class. Class activities will be conducted in such a manner as to communicate effectively with the majority of students in the classroom (explanation of contents, answering of questions, lecturing, etc.).
    6. Use examinations and/or other instruments which measure specific learning objectives.
    7. Maintain accurate student progress records. These are crucial to both the students and the College particularly when resolving grade and/or course progress disputes between students and faculty members.
    8. Check their mailboxes before each class. This will allow the faculty member to receive information pertinent to the class or to students prior to conducting the class. It is also a good idea to check mailboxes after class in the event personal messages are taken while class is in progress.
    9. Teach assigned class(es) at location and time assigned, with the established text and other supplementary materials.
    10. Meet classes at the prescribed time, and for the duration of scheduled time; exceptions must be approved by supervisor.
    11. Post and maintain required office hour(s) per each section taught.
    12. Participate in required College orientation/instructional development meeting(s) as notified, and in the official process of the evaluation of instruction.
    13. Assist in maintaining effective laboratories and equipment and/or in the coordination of clinical and field experiences (if appropriate).
    14. Meet all College timelines for submitting student records, as well as personnel/employment records as notified.
    15. Establish and maintain effective working relationships with students, colleagues and supervisor.

    Instructional Information for Adjunct Faculty

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    Last modified: April 22 2013 @ 1:12 pm | Austin Community College District • Austin, TX