Human Resources - Records

Voucher Guidelines

  1. Tuition vouchers are only for Staffing Table employees, Full-Time Faculty and Adjunct Faculty.
  2. To access online tuition voucher, go to https://eapps.austincc.edu/evs/index.php
  3. Full-time staffing table employees are eligible for three (3) vouchers after 6 months of employment. Part-time staffing table employees are eligible for two (2) vouchers after 6 months of employment.
  4. Adjunct faculty who have taught both fall and spring semesters of the current academic year and have at least 3 years of service, as defined by longevity, are eligible for three (3) vouchers.
  5. New employees must be employed 180 days before they are eligible to receive vouchers.
  6. Vouchers may not be used by anyone other than the employee.
  7. Vouchers must be used within the fiscal year for Continuing Education courses and within the academic year for College Credit courses.
  8. Vouchers must be submitted according to the deadlines listed at Deadlines for Employees or you will be dropped from the course.
  9. If a course is cancelled, you must contact Student Accounting at 223-1091 to reinstate the voucher.
  10. If you drop a course before the first day of class you must contact Student Accounting at 223-1091 to reinstate the voucher.
  11. Courses must be attended outside normal working hours, unless approved by the Supervisor. When approved by the Supervisor, the employee must be required to make up the hours missed or charge paid time against approved leave. In the event a course is required by the Supervisor or is directly job-related, the hours missed do not have to be made up or charged against leave.

Successful Completion Guidelines for College Credit and Continuing Education Courses

 

If the college has incurred the complete cost when the employee-student registers for the course and the employee-student cannot complete the course and achieve “C” or better, “Pass”, or “Incomplete”, then the employee is responsible to reimburse the college 100% with the following exceptions.

 

         Severe illness/debilitating condition of employee-student

         Death of close family member

         Care of sick, injured, or needy family member

         Active military duty

         Change in work schedule beyond the employee-student's control

         Incorrect course placement based on assessment error

         Challenging circumstances, including language barriers and disabilities

         Other circumstances not covered by legislated exceptions

         Other "good cause," as determined by the college

                       

A committee composed of faculty, administrators, and a representative from the respective association will review all requests, including those that do not fit circumstances specifically listed here.

For additional information please visit Administrative Rule 6.09.004 Employee Tuition Exemption Vouchers Guidelines & Procedures.