Employee On-Line Tuition Exemption Voucher Procedures

General Information

• For Help, click on the “HELP” button (top left of page after you login to the system).
• You must register for a course prior to submitting a voucher.
• You must comply with the student guidelines. Voucher guidelines are at http://www.austincc.edu/hr/records/voucherguidelines.php.
• Voucher payment deadlines are found at http://www.austincc.edu/hr/records/voucherdeadlines.php.

Procedures

• Go to the voucher webpage, http://www5.austincc.edu/evs/index.php
• Login using your ACCeID and Password. If you forgot your password, please contact the Help Desk at 223-4357.

STEP 1. SELECT A COURSE BY TERM AND DEPARTMENT, OR SEARCH BY COURSE TITLE

1. Submit Voucher
   
   • Start the submission process by selecting the menu option 'Submit Voucher' to begin
     the submission process and the displayed page will be opened.
   • Any voucher notes will be displayed in the section labeled 'Voucher Notes'
2. Browse By Discipline (In the section labeled 'By Discipline')
   
   1. NOTE: Only active terms will be displayed in the dropbox.
      
   2. Select a term from 1. Select Term
   3. All departments with courses for the selected term will be available for selection.
   4. Select a department from 2. Select Department
   5. Press the Go button to continue.
3. Search By Course Number (In the section labeled 'By Course Number')
   
   1. NOTE: Only active terms will be displayed in the dropbox.
      
   2. Terms are ordered under thier associated Course Type (either College Credit or Continuing Education).
   3. Select a term from 1. Select Term
   4. Manually enter a discipline code (ex: ENGL) and a course number (ex: 1301) to search for in 2. Enter Course Details
   5. Press the Go button to continue.

STEP 2. SELECTION AND SUBMISSION RESULTS

1. Voucher Available
   

   The number of available vouchers available for use will be displayed here.

2. Voucher Notes
   

   Notes about voucher use will be displayed here.

3. Search Details
   

   The selected information from the prior page will be displayed here.

4. Course Information
   

   •	Courses found that match the supplied information will be displayed here.
   •	Notes
   	» The Course Abbreviation, Course Number and a short description will be displayed for each course.
   	» Next to this is a magnafying glass image. Click on it to view general details about the course.
   	» Each course will show the sections available, the location, the start and ending times/dates and the course capacity.
   	» NOTE: The course capacity does not affect your voucher use!



5. Submit a voucher
   

   •	Next to each course section number is the 'Add' button.
   •	Click on the appropriate button to submit a voucher for the display class and selection.
   •	The following message will be displayed
   	» Click 'Ok' to submit a voucher for the selected class.
   	» Or, press 'Cancel' to cancel the request.
   •	If a voucher is submitted successfully the following message will be displayed
   	• The message box will return the associated Voucher ID and the selected class details.
   	• The page will be updated and next to the selected course a check will appear to let    you know that a voucher was submitted. The number of available vouchers at the top    of the page will also be updated.
   •	If a voucher cannot be submitted then the following message will be displayed and the voucher will not be submitted.

Important Note: Please be sure everything is correct before you click the "Submit" button. After you submit a voucher, you cannot make changes to it. The only way to change a voucher is to cancel and re-submit it. You can only cancel a voucher that has NOT been confirmed. To change a voucher that has been confirmed you must contact the Business Office.