Financial Transactions

Budget Transfers

The Budget Office reports to the Associate Vice President of Finance & Budget and is responsible for developing, implementing, and maintaining the college’s annual budget.

The online forms needed to complete budget transfers are found at www.austincc.edu/bdgtoff/. Two types of Budget Transfer are listed in the third dropdown box:

• Object-to-Object transfers
• Account-to-Account transfers

Keep in mind that budget transfers may not be made into or out of any salary-related object codes or into travel/ registration object codes. In addition, some transfers, including those for Personnel costs and Capital Items, are subject to AVP/VP approval (select Budget Manual at URL listed above). If you have questions about the process, just click on Contacts at www.austincc.edu/bdgtoff/ and correspond with one of the staff members listed there or call 512.223.1073.

Creating and Approving Purchase Requisitions

In order to purchase items such as supplies for your department, a Purchase Requisition must be generated. Although the process is not complicated, training will be required before you generate and approve requisitions.

• You may enroll in the training session "Datatel UI for the Purchasing Module" through the Professional Development Workshop & Event Registration Database at https://www3.austincc.edu/it/workshops. For requisition help call 512.223.1044.

Stipend Approval

ACC policies provide compensation in the form of “stipends” for a variety of additional duty assignments or for faculty serving in an official capacity for the college. Stipends and release time apply primarily to faculty members and professional technical employees. A recommendation for a stipend or release time must be approved by the appropriate Vice President (or next level supervisor if no VP directs the unit). The Office of Human Resources must review any recommended stipend for Classified or Hourly employees. Stipends and release time must comply with ACC policies, be consistently applied, and be approved by the appropriate administrator.

Current policies include:

• AR 3.04.001 Internal Employee Associations
• AR 3.05.001 Student Stipends for Participation in Institutional Shared Governance
• AR 4.03.004 Full-Time Faculty Workload
• AR 4.06.004 Adjunct Faculty Service/Task Forces & Shared Governance Councils

Approving Stipends

Supervisors may only approve a stipend PA if they are the 1st level supervisor of the input operator. An email notification is automatically sent to the supervisor when a stipend PA has been entered and needs to be approved.

Instructions:

• Login in at http://www5.austincc.edu/pas/index.php with your ACCeID and password.
• Supervisor will need to click on Manage PA and then Approve PA.
• Click on the employee's name.
• Verify that the information is correct.
• If correct click on Approve.
• If not correct, click on the edit button by the field that needs corrected.
• Once all corrections have been completed, click on Approve.
• You will get a message 'Success! PA Number XXX was marked as approved'.
• If PA has not been approved in 5 days, a reminder email will go to the 1st and 2nd level supervisor.

If you need to generate a PA rather than simply approving one, please see your department's Administrative Assistant or contact HR Records. Call 512.223.7576.