Human Resources

Employees are able to do Payroll Deductions to an Association's Emergency Fund.
Employee Emergency Fund Payroll Deduction Form

Classified Employees Emergency Fund

The Classified Employee Association (ACCEA) has established the Classified Emergency Fund to provide financial support for ACC classified employees who are facing temporary catastrophic situations that affect their ability to perform their jobs or prevent them from fulfilling their ACC responsibilities and administrative duties.

Qualifying Examples

  • Immediate catastrophic situation, i.e., stolen money, money to assist with funeral expenses for immediate family, accidents when no insurance coverage is available
  • Losses due to natural disasters, fire, tornado, etc.
  • Other

Procedures

  • ACC Classified Employee facing the emergency or his/her representative will complete the Request for Classified Emergency Fund form, collect documentation of catastrophic situation or natural disaster (e.g., medical forms, insurance forms, government forms, etc.) and provide a letter of details of the situation.
  • The Classified employee or his/her representative will take the Request Form, documentation and letter to Classified Emergency Chairperson who will convene the committee to review the information within 2 working days. A decision will be made within 3 working days of the date the Classified Emergency Chairperson receives the information.
  • If the committee declines the request, the classified employee will be notified within the 3 working days.
  • If the committee approves the request, the classified employee will be notified and the funds disbursed within the 3 working days.

Eligibility

  • All classified staffing table employees that are in need who have served their probationary period at ACC

Highest Priority for Assistance

  • Classified employees who have no financial means to cover the catastrophic situation
  • Classified employees who are single parents
  • Classified employees who have a documented, temporary disability or temporary catastrophic illness

Secondary Priority

  • All others

Review Committee

  • Gerry Tucker, Vice President, Human Resources
  • Classified Emergency Chairperson or alternate
  • Current President of ACCEA or President Elect
  • Classified Employee (someone unfamiliar to employee requesting assistance)

Form

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Faculty Emergency Funds

The Full-Time Faculty Senate and the Adjunct Faculty Association have established the Faculty Emergency Fund to provide financial support for ACC faculty members who face catastrophic situations that affect their ability to perform their jobs or prevent them from fulfilling their teaching and administrative duties. For additional information, contact Frank Cronin at 223-4889.

Qualifying Examples

  • Significant uncovered medical expenses related to self, spouse, or child
  • Loss of housing due to natural disaster, fire, etc.

Procedures

  • Faculty or faculty representative completes Request for Faculty Emergency Fund Form.
  • Collect documentation of illness or natural disaster (e.g., medical forms, insurance forms, government forms, etc.) and provide a letter of details of the situation.
  • Send Request form, documentation, and letter to Human Resources’ Benefits Section.
  • Human Resources Benefits determines if the applicant is eligible. If the applicant isn't eligible, Human Resources Benefits sends a letter of explanation to the applicant. If the applicant is eligible, Human Resources Benefits sends applicant's materials to the committee.
  • Committee reviews the information and makes a decision within five days of the date that Human Resources receives the information.
  • If the committee declines the request, it will notify the faculty member within 24 to 48 hours of the decision.
  • If the committee approves the request, it will notify the faculty member and disburse the funds within 24 to 48 hours of the decision.

Eligibility

  • All full time faculty, any adjunct faculty who are currently on an eligibility list, or hourly faculty approved by the college to teach who have taught in the past calendar year

Highest Priority for Assistance

  • Faculty who have a documented disability, a catastrophic event, or terminal illness
  • Faculty who are single parents
  • Faculty members who have no financial means to cover the catastrophic situation (e. g., medical insurance, homeowners insurance, fire insurance, etc.)

Secondary Priority

  • All others

Review Committee

  • Frank Cronin
  • Brock Gaertner
  • Steve Kinslow
  • Gerry Tucker

Form

Funding

  • Donations can be made out to ACC. Write Faculty Emergency Fund in Memo part of check and take to the Cashier's office on any campus.
  • Contributions to the Faculty Emergency Fund are tax deductible.

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Professional-Technical Emergency Funds

The purpose of the Professional-Technical Emergency Fund of Austin Community College’s Association of Professional-Technical Employees (APTE) is to provide financial assistance to professional-technical employees who face catastrophic situations that affect their ability to perform their jobs or responsibilities. Outlined below are the guidelines for disbursement of the funds, the source of which will be donations and various fundraising efforts.

For additional information, go to the APTE website, or access the request form here.

Qualifying Conditions

  1. Significant medical expenses not covered by insurance for employee, spouse/significant life partner living in same household for at least twelve months, or dependent
  2. Loss of housing due to fire or natural disaster
  3. Loss of transportation for employee when insurance does not cover temporary conveyance
  4. Travel funds for an employee for the purpose of attending a funeral of immediate family members as defined by ACC’s bereavement policy (see Employee Handbook for details)
  5. Expenses resulting from other catastrophic situation as specified on request form.

Procedures

  1. The professional-technical employee will complete the Professional-Technical Emergency Fund Request Form located on the APTE website or under General Forms on the Human Resources website.
  2. The professional-technical employee or his/her designee will provide documentation regarding the emergency situation (e.g., relevant medical bills, insurance forms, etc.) and a letter outlining their need.
  3. The request form, documentation, and letter will be submitted by the employee or his/her designee to the Chair of the Professional-Technical Emergency Fund Committee or the APTE President in the event the Chair is not available.
  4. The Professional-Technical Emergency Fund Committee will review the information and determine if the applicant is eligible within 2 working days of receipt of the required materials. The committee will make every effort to expedite all processes related to the administration of the fund and to exceed deadlines whenever possible.
  5. The employee will be notified of the Committee’s decision by the Chair of the Committee or the APTE President within 24 hours of the decision.
  6. Once the request has been approved by a majority vote, funds will be disbursed as soon as possible and no later than 48 hours following the decision.
  7. Only the Committee Chair and budget authority will be aware of the requestor’s identity.

Eligibility

Any professional-technical employee may apply to this fund after completing the College’s 180-day initial period of employment.

Priority of Requests

  1. The Committee will prioritize requests based on the severity of need.
  2. Additional information may be required from requestors.

Review Committee - To serve two-year terms

  • APTE officer
  • Emergency Fund Chair or alternate
  • 2 Professional-Technical employees
  • VP, Human Resources or designee

Committee members will maintain confidentiality regarding all information reviewed.

Funding

  1. No disbursement shall exceed a maximum of $400.00.
  2. Disbursements will be approved on the basis of funds available, with a minimum fund balance of $100.00 being maintained at all times.
  3. Donations may be made to this fund by making a check payable to ACC. Write APTE Emergency Fund in the Memo line of the check and take it to the Cashier's office on any campus.
  4. Donations may be made by payroll deduction.
  5. Disbursement is made by check or by Direct Deposit if the employee is currently receiving salary by direct deposit.