Association of Professional Technical Employees
ACC Board of Trustees Meeting

ACC Board of Trustees Meeting
July 9, 2007

1. Ref: Agenda Item 8345 – Proposed Adoption of FY08 Budget.

Briefed Board on Prof Tech discussion and provide them a copy of the Question of the week and remarks and thoughts about how the College should respond to the budget short fall due to the Governor’s veto. Prof Tech received the following information concerning budget impact of Governor’s veto.

a. Advised Prof Tech that Dr. Kinslow had put relevant information on the ACC web site through the Prof Tech list serve. The information on the web site included, budgetary options, review press releases about the veto and to learn what other community colleges are saying about the veto.

b. Discussed President briefing material at July APTE General Meeting.

c. Employee and Student Associations met with Ben Ferrell and Gerry Tucker to discuss options.

d. Options described in President’s briefing material were included in July Question of the Week. (Results were provided to the Board.)

2. Thanked the Board for being attentive to me as I tried to share the concerns of Prof Tech and added “The Most Important Employee Group at the College.”

Judy Van Cleve

APTE President

1-512-223-8103 Office

1-512-917-9752 Cell

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ACC Board of Trustees
APTE Board Presentation
June 4, 2007

My comments tonight are based on the outcome of an APTE Officers’ meeting concerning F-10 and F-5.

It has been a privilege working with the administration on F-10 and F-5. I believe over the past several months the administration and APTE have had very productive discussions about employee compensation, placement, and advancement. However, others that attended these meetings might say the meetings were more like arm wrestling contests.

While sometimes spirited, at APTE’s monthly meeting with the President, Ben Ferrell and Gerry Tucker, we were able to preempt problems and get work done for the employees of the College. It was at these same meeting I learned, while well intentioned, the Administration and Prof Tech sometimes have a very different philosophy on how to resolve issues.

As it concerns F-5: (page 39)

I would like to thank the Administration for including education as a component of employee placement and advancement. I believe CEOs, CFOs, business owners and stockholders of any business whether it is education, manufacturing, research, or retail will tell you the success of their business depends on the skills of its entire workforce.

Line 5

I would respectfully request that the Board eliminate the second sentence of the Value Statement. The first sentence of the value statement stands alone in reflecting the mission and values of the College. The last part of the second sentence that begins on line 5 seems to be counterproductive to recruiting and maintaining a skilled workforce.

As is concerns F-10: (page 45)

I would like to thank the Administration for supporting employees’ concerns as it relates to keeping the set-aside language in F-10. Although, I believe all employee groups know that in hard times we would have to sacrifice, it is important that this administration is willing to provide todays and future employees the hope of increased compensation.

Line 45

I have two concerns with the sentence that begins on line 45. First I believe the statement is not parallel with the other employee statements and that the statement should read:

For non-faculty employees (classified, professional-technical and administrators), the relevant competitive market shall be the non-faculty at Texas metropolitan community colleges and similar positions in the local area.

The second change I would make based on the opinion of the APTE Officers, would be to add the words equivalent experience and education so the sentence reads:

For non-faculty employees (classified, professional-technical and administrators), the relevant competitive market shall be the non-faculty with equivalent experience and education at Texas metropolitan community colleges and similar positions in the local area.

I think it is important to remember that the compensation study done by the College gave the College compensation benchmarks. The College can choose at any time to expand the market system to include education as a part of non-faculty compensation.

Judy Van Cleve
APTE President
1-512-223-8103 Office
1-512-917-9752 Cell

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APTE President’s Presentation
ACC Board of Trustees Meeting
May 7, 2007

Reference: Agenda Item 8320
F-5 Placement/Advancement

A year ago you were asked to approve a change in how non-faculty regular employees were compensated based on the results of a Board approved Compensation study. This study changed the placement and advancement process from a step based system to a market driven compensation system.

Under the previous step system employees advanced one step for each year of service, education was a component of employment and placement, a step increase was awarded to an employee if they completed an advanced degree, and a cost of living salary increase was given if approved by the Board.

The new market based system eliminated the step scale compression issues, awarded salary increases to groups of employees who had been undervalued, and established a benchmark for salaries based on a market driven system.

As I understand it the new market based system also did the following:

  • It eliminated employees advancing one step for each year of service or longevity.
  • It did not include education as a component for the collection of comparison data.
  • It eliminated employees receiving a step increase for an advanced degree.
  • It does not allow advancement up the salary scale unless an additional market study shows that salaries should be increased.

The only remaining way a non-faculty employee can advance in a position is for the Board of Trustee to approve an annual salary increase.

I believe I have just described what any CFO would call a good business strategy; but I wonder if the staff recruiter at the same institution would agree with this strategy.

While it is true that Austin has provided a continual supply of highly educated individuals for the workforce, if market predictions are correct that workforce may look very different in the near future.

I was born in 1946, I am the first of the Baby Boomers and in the next three to five years thousands like me will be retiring. The spigot will open and the Brain Drain will begin. Well seasoned, knowledgeable, steady folks that kept us all smiling are going to be in their RVs on the way to Alaska leaving ACC to compete for the talented few.

I am afraid if the College does not focus on employee retention as it does faculty retention the College will not only lose the gray hairs but the young talent staff we are currently growing.

We will lose Melissa, an administrative assistant, who is a mother, a wife, an employee, and a student who will complete her ACC degree in the next year. With her young family she could not have gone to college without ACC vouchers and she will not be able to get her BA without some type of assistance. She probably take a job at Texas State, not because she wants to leave ACC after almost thirteen years of employment, but because ACC is not offering her a way to stay and still get her BA.

We will lose David a young, bright, energetic employee who wants to advance in his career but knows his current supervisor will probably be in their position many years. David likes education and teaching but in order to hold him ACC will need to find ways outside the current compensation system to retain David and other employees like him.

I think the changes the Board and the Administration made to F-5 are critical to the goal of recruiting and retaining talent staff.

I applaud the Board for their F-5 value statement and for the addition of that most important word “Education” to the section that speaks to non-faculty salary.

Judy Van Cleve
APTE President
1-512-223-8103 Office
1-512-917-9752 Cell

NOTE: I did not find out until right before my presentation that Faculty not the Board and the Administration recommended the F-5 changes that appeared in the Board agenda. I mentioned this to the Board before my presentation and asked to read my presentation as written recognizing that Faculty had suggested the changes.

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APTE President’s Presentation
ACC Board of Trustees Meeting
April 2, 2007

Legislative Report

There are several bills not included in the College’s legislative priorities that are of interest to Prof Tech. However it is clear without additional funding the College will not be able to meet the goals of the College or the Closing the Gap initiative and the requests of the staff.

Prof Tech supports the Colleges initiative to extend the service area boundaries as shown in HB 3236 and legislation to recover start-up funds for the South Austin Campus.

We appreciate your continued diligence in protecting and supporting staff retirement benefits and health insurance. There seems to be quite a bit of attention being paid to the Teacher Retirement System this legislative session.

E-2 Policy Compliance Report

Prof Tech appreciates the work that the administration and the Board are doing as it relates to board Policy E-2. I know I have heard Dr. Kinslow say when asked why we don’t do things the way we use to – is because we are “Big School” now and that is not the way “Big School” does it. E-2 is definitely a policy for “Big School”.

Prof Tech feels we have a stake in this institution and we want to be a part of the planning process by continuing to be included in the planning process through Facilities Taskforce, IPC, and College-wide Technology & Capital Outlay Committee and any other way that will be helpful.

Professional Development

Prof Tech is working with Terry Stewart Mouchayleh, Professional Development, and Susan Thompson, Instructional Development to identify existing or new professional development that will provide skills for staff.

Prof Tech and the Classified contributed scenarios about our experiences with students and their parents for a new professional development in the Supervisor Series: “Working with a New Generation of Students (and Parents)” currently scheduled for April 20th. I guess Terry wouldn’t mind if I invited all of you?

Working with the Administration

The College has a great system of solving problems and coming up with new ideas. Once a month Dr. Kinslow, Ben Ferrell, and Gerry Tucker sit down with the Prof Tech Officers. Before the meeting Prof Tech are asked to send any questions or concerns that they want their officers to take to the meeting. Last week we talked about:

1. Ways to update professional development to include new or more relevant topics.

2. An employee’s idea of how to develop a meritorious service program

3. An employee’s suggestion that it would be beneficial for the College to find a way to move employees who are high achievers & high potential leaders into higher level positions.

4. Questions and concerns about Comp time and compensation study issues


Judy Van Cleve
APTE President
1-512-223-8103 Voice
1-512-917-9752 Cell

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Board of Trustees Presentation
Judy Van Cleve
APTE President
02/05/07

There are three items on the Board Agenda that are important to Prof Tech

The first is the Budget Process –

This year is our first year to enter the budget process with our compensation based on a market driven system. We look forward to work through the process with the administration. Topics that Prof Tech will be reviewing and gathering data are:

Equity with other employee groups
Cost of Living Raise
Educational Incentive
Comp Time

Closing the Gaps Targets – goals that we need to know about and help implement

Sasaki Recommendation – participate in the planning process


Judy Van Cleve
APTE President
1-512-223-8103 Voice
1-512-917-9752 Cell

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Board of Trustees Presentation
Judy Van Cleve
APTE President
January 22, 2007

Inclement Weather

The association would like to congratulate the administration on its handling of the College’s closure during the recent inclement weather in our eight county District. Association members that I talked with felt that they had excellent information on the status of the College. They said that the information published by the College was timely, widely dispersed and published enough in advance so that:

They could plan their family’s activities,

They did not have to get out on the icy roads only to be sent home,

They arrived at Campuses where Campus Maintenance and Campus Police had time to better prepare for the College’s opening.


Board Agenda

Facilities Report

The association would like to thank Ben Ferrell and Bill Mullane for providing the Board a Facilities Update at the Board’s Regular Board meetings. The Facilities Update that the Board will be hearing tonight is comprehensive and informative.

For all of us that provide services for faculty and students these updates show the College’s commitment to existing and new facilities. These updates let us know that the college is aware of our problems, that we are not the only Campus or office that has problems, that Buildings and Grounds is working steadily to resolve our problems, and that perhaps our particular problem or request has not come up on the queue.

Board of Trustees Self-Evaluation

The association would also like to thank the Board for their commitment to Physical Plant. This commitment can be clearly seen in Board Agenda Item 8284, Attachment B Board of Trustees Self-Evaluation that the Board will be discussing tonight. Two of the evaluation questions the Board will be asking itself are:

  1. Prior to consideration of requests for remodeling or new construction, we satisfy ourselves that present spaces are being used effectively and instructional areas are scheduled for optimum utilization.
  2. We are satisfied that maintenance programs are adequate and that they are not being unreasonably deferred.

APTE Board Report

APTE officers and Task Force and Committee members met before Christmas to hear reports from the various association committee members and to decide on topics the association wants to pursue in committee and in discussions with Dr. Kinslow and the administration.

The association decided they wanted to pursue two topics that are being discussed in the Administrative Services Council.

Compensatory time for Exempt Employees

Educational Incentive

The association is currently on record supporting an Educational Incentive proposal that mirrors the increase Faculty receives when they receive a higher degree. The Faculty receives a percentage of their annual salary when they receive a higher degree.

The association understands that there are budget implications to our proposal and we are trying to understand these implications. From conversation with Human Resources I understand that approximately 12 professional technical employees identified that had received higher degrees last year.

The association looks forward to working with ASC and Dr. Kinslow on these topics.

Judy Van Cleve
APTE
President

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Board of Trustees Presentation
12/04/06

This evening in my presentation to the Board I would like to briefly mention the following:

 

1. I attended the Sasaki briefing. As APTE President, I will work to circulate the report to Prof Tech and facilitate a process of getting comments and ideas back to the Administration or appropriate committees through the Question of the Week or APTE Committee members.

 

2. Mention to the Board that Prof Tech have completed another Question of the Week and the results can be found at the ACC website on the APTE Headlines page.

 

3. Wish President and Board a Happy Holiday and I passed out individual holiday cards.

 

4. Identify and thank APTE Committee members.

 

Judy Van Cleve

APTE President

1-512-223-8103 Voice

1-512-917-9752 Cell

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ACC Board of Trustee Presentation
November 6, 2006

Last Friday the Prof Tech association held its first business/planning meeting of the year. The goal of the meeting was to identify issues of mutual concern, discuss those issues in small working groups, and begin to set priorities for the association officers and committee representatives.

The discussions began by identifying issues under three headings: Prof Tech Issues, APTE Issues, and Master Planning Priorities. Because time was short most of the groups focused on Prof Tech and Association issues while leaving Master Planning goals and objectives to their various Cluster groups.

The issues that the group listed for discussion under Prof Tech Issues included:

  • Educational Incentives
  • F-10 Set Aside (Safety Net)
  • Exempt/Non Exempt concerns
  • Security Issues
  • Parking

The issues that the group listed for discussion under APTE issues included:

  • Committee representative reports
  • APTE Emergency Fund
  • Meetings
  • Improved communication

The issues that most groups selected for their small group discussions and as Association priorities included:

  • Educational Incentives
  • F-10 Set aside (Safety Net)
  • Parking
  • APTE Emergency Fund
  • Improve communication between APTE Committee Representatives and association membership so that committee reps will have the information they need to represent the Association.

While communications between the membership and APTE Committee Officers and Representatives will always be challenging, the Association has taken a small step in trying to get direct input from its membership by launching the web based “Question of the Week” survey.

The association looks forward to working with the Board, Dr. Kinslow and the members of ACC shared governance committees and councils on our newly identified priorities for this school year.

Judy Van Cleve
APTE President
1-512-223-8103 Voice
1-512-917-9752 Cell

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ACC Board of Trustees Meeting
October 2, 2006

Last month I talked with you about my priorities as APTE President. Tonight I would like to update you on those two priorities and tell you about the first APTE meeting of FY 06/07.

College Volunteer Record and Reward System:
One of my priorities is to develop a system to record and reward the community service work of College employees. While I have not had a chance to move forward on this priority I am happy to report that Student Life has checked off one of the objectives. I hope all of you have heard about the I Serve Volunteer Resource Fairs or seen the I Serve posters. One of the steps in developing a formal volunteer program is to get the organizations and potential volunteer together. So I would like to applaud Student Life.

Educational Incentive:
My second priority is to work with the administration and with HR to develop a system within the College’s new compensation structure that would compensate Prof Tech and Classified employees who earn a higher degree. I am happy to report that the Educational Incentive subcommittee met and made excellent progress in identifying how to implement a system that would reward staff and would serve as a tool to retain staff. From the perspective of a Professional Technical employee, not all the comments I have heard about maintaining an educational incentive for employee have been positive.

The following comments were made in a meeting I recently attended:

* A degree a faculty member received is more highly valued because it is used in the classroom.

* Under the new compensation process, if a job has been classified at a certain educational level it should be paid at that level even if the employee earns a higher degree.

* If a professional technical or classified employee gets a higher degree they should get another job.

After leaving this meeting I felt:

* The Master Degree I received as a professional technical employee had been devalued.

* I was concerned about the employee performance review and the goals and objectives my staff and I have written that include continuing their college education.

* I wondered why the College would provide free tuition vouchers and other forms of professional development if the College was not trying to actively train its workforce with the expectation of retaining skilled workers.

To determine if I have misunderstood the discussions I did the following:

* I scheduled a meeting with the chair of the committee where the comments were made.

* I talked to faculty and staff at the Institutional Planning Council Planning Retreat who reassured me that they individually valued a degree whether it was earned by faculty or staff.


* I reviewed the College’s Values statements, the President/Board Priorities, Board Policy, and Administrative Rules and found that the College has a tradition of valuing education earned by faculty and staff.

APTE Presentation at ACC Board of Trustees Meeting
October 2, 2006

Topics for November 3 APTE meeting:

Identify the President/Board Priorities
Identify APTE priorities for FY 06/07
Updates and Discussions:

Sasaki Study
Educational Incentives
F 10 – Set Asides (Safety Net)
Parking
Harassment/Bullying
Improving Shared Governance Communications
APTE Structure
Improving APTE Communications
APTE Emergency Fund

Judy Van Cleve
APTE President Presentation to the Board
October 2, 2006

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ACC Board of Trustees Meeting
September 5, 2006

In my first presentation to the Board I want to tell you how much I appreciate the opportunity you and the Administration provide to the employees of ACC and to our separate employee association to talk and work with you on issues that help employees better support the mission of the College.

A. Introduction of FY07/08 Officers

President Elect- David Borden

David Borden came to ACC as an hourly Adult Education instructor in 2003 after working as a stay-at-home dad for four years.  He taught English as a Second Language, Civics, and GED classes.  Currently he works as a Coordinator in the Department of Adult Education.  He holds a Master’s Degree from the University of North Texas and a Bachelor’s from UT Austin.  He has taught in and managed programs at colleges, tuition-based schools, and non-profit organizations in the United States and Morocco.  He serves on the Administrative Services Council (ASC) as the APTE representative and chairs an ASC administrative rules committee.  David is married and has two daughters.

Secretary - Betsy Erwin

Betsy Erwin has worked for ACC since October, 1995. She started as a clerk in the Buildings and Grounds Department , after a few years she worked for about 18 months as a helpdesk technician for IT and worked in several jobs in the Facilities Department since. She is the Contract and Budget Coordinator for Facilities, and a large part of her job is to work with Project Managers and the Business Office to ensure that contractual obligations are met and to track and create reports of all of the budgets for construction and remodeling at ACC.   Last week Betsy help open the College’s new South Austin Campus as the Campuses new Campus Manager. 

B. APTE President Focus for FY 07

1. Work with the Administration and with HR to develop a system that compensates non-faculty employees who earn associate or college degrees similarly to how the faculty is compensated.

Under the new compensation system non-faculty receive no compensation for earning degrees. Currently when a full-time faculty member receives an advanced degree or completes additional graduate hours they qualify for higher salary placement. When adjunct faculty earns an advanced degree they also qualify for higher salary placement in their annual placement update.

Several weeks ago Gerry Tucker notified the association presidents that HR is forming a committee to look at this issue. I look forward to working with the committee.

2. Work with the Administration to develop a system to record and reward the community services work of College employees. I have attended numerous professional development classes and seminars offered through ACC’s Center for Community-Based and Nonprofit Organizations and have been impressed with how major manufactures are working with their communities through their employees volunteer efforts. I was impressed not only by the volunteers work but the spirit it build among employees.

C. Three Concerns

Equity Concerns:
1. Faculty receives compensation for advanced degrees, Prof-Tech and Classified employees do not.
2. Faculty receive compensation based on a step system or a longevity system, non-faculty do not. Will the annual COLA substitute for the step system provided to faculty?

Market Analysis Concern:
The education requirements for certain jobs were lowered in the process of reducing the number of job categories. For example the Administrative III position that once required an Associate Degree now requires a HS or Equivalent. Will lowering of educational requirements:

1. Change the quality of applications the College will be receiving
2. Affect the outcome of a market analysis, lower educational requirements equal lower wages.

 

Judy Van Cleve
APTE President
Presentation to the Board
September 5, 2006