Article IV. Officers of the Association
Section 1. Officers.
The officers of the Association shall be President, President-Elect, Past-President, Communications Officer, and Secretary-Treasurer who shall serve for one academic year.
All officers of the Association shall be nominated by the membership, also to include self-nomination.
The officers of the Association shall be elected by a plurality Vote of all Votes cast by members during a duly-called election.
Section 2. The Executive Council.
The Executive Council shall be composed of the five elected officers identified in Article IV, Section 1, and the Committee Representatives who serve on Official, Shared-Governance Committees, as defined by the Office of the President of the College. All Shared Governance Committee Representatives shall be elected by the general membership for a term of one academic year, and must also serve on the Executive Council.
The Executive Council shall function to carry out the administrative responsibilities of the Association.
The Executive Council shall work to assist in developing objectives, goals and purposes for the ensuing year.
The Executive Council shall serve to assist in developing policy statements.
The Executive Council must cast a two-thirds affirmative vote on each policy statement to be issued on the part of the Association, including any public proclamation, pronouncement, or position committing the Association to a particular issue.
Executive Council Representatives may be nominated by any member of the association, also to include self-nomination. Each nomination shall include a brief paragraph describing the qualifications of the nominee, which shall be posted with the nominee’s name during a duly called election. If there are no nominations for a particular committee, a Nominating Committee shall be formed by the Executive Council. This Nominating Committee shall take into consideration underrepresented campuses and populations in making nominations.
Executive Council Representatives shall be elected by a plurality vote of all votes cast by members during a duly- called election.
At Executive Council meetings, a quorum necessary to conduct a vote shall be a number equal to two-thirds of the entire Executive Council.
Duties of Officers
The President shall preside at all meetings of the Association. The President shall perform the duties customary to that office as identified in The New Robert's Rules of Order and such additional duties as necessary to assure progress of the Association. Such duties include:
Executing and enforcing policy set by the Association and being ultimately responsible for executing decisions of the Executive Council end the general membership.
Representing the Association at Board and Shared Governance meetings.
Serving as spokesperson of the Association.
Preparing written/oral reports for all Association members following ACC Board and Shared Governance meetings.
Administering the business of the Association between regular Executive Council meetings, exercising authority consistent with the Constitution to include authenticating (by signature, if necessary) all acts, orders, and proceedings of the Association.
Appointing Officers and Executive Council Representatives to fill Vacancies when they occur outside normal terms, upon approval of the Executive Council, with the exception of the President-Elect, in which case a special election will be called.
Appointing Ad Hoc committees to handle special concerns and implementing programs.
The President-Elect shall perform the duties of the President in his/her absence or incapacity and shall be chairperson of the Executive Council. The President-Elect automatically becomes President upon completion of a one year term as President-Elect. The President-Elect shall be responsible for:
Presiding at meetings of the Executive Council.
Designating Executive Council members as liaisons to each Ad Hoc and Standing Committee as appropriate.
Acting as ex-official member of all committees, except the Nominating Committee.
Coordinating the election of members interested in serving on Shared Governance committees.
Assuming all or specific duties of the President as delegated by the President.
Assuming the role of Parliamentarian, and shall be charged with the responsibility of assuring that proper conduct and procedures are adhered to as outlined in The New Robert's Rules of Order during meetings of the Association. He or she shall have on hand copies of the Constitution, bylaws, parliamentary authority, and lists of Standing and Ad Hoc committees and chairpersons.
The Past-President shall perform the duties of the President-Elect in his/her absence. The Past-President shall:
Serve on the Executive Council
Serve in an Advisory role
The Communications Officer shall coordinate the dissemination of information for the Association. To include:
Outreach/retention
Website maintenance
Marketing
Surveys and Polls
The Secretary-Treasurer shall be empowered to execute official documents and monetary disbursements of the Association. The Secretary-Treasurer shall be responsible for:
Maintaining accurate records and minutes of all General Membership and Executive Council meetings.
Planning logistics of association meetings.
Distributing copies of Association minutes to the President, Board and other appropriate individuals in a timely mariner.
Maintaining a complete roll of all members of the Association.
Mailing copies of the agenda to all members prior to scheduled meetings.
Disbursing funds and maintaining accurate and up-to- date fiscal records.
Making a written semesterly report to the Executive Council that outlines the financial status of the Association.
ArticleVIII.Amendments
Section 1. Procedures
Proposals to amend this Constitution may be initiated by the Executive Council, standing committees and/or any member of the Association. If a proposal is initiated by a member, it shall be accompanied by a petition signed by at least one-fifth of the membership. The proposed amendment must be received by the Secretary-Treasurer at least thirty days prior to a vote of the membership.
The Secretary-Treasurer must make the proposed amendment available to all members at least fourteen days prior to a vote of the membership. The proposed amendment will then become an agenda item for the next business meeting for discussion and possible adoption.
An amendment to this constitution may be adopted by means of a duly-called meeting of the general membership or by mail balloting. In the first instance, a plurality affirmative vote of those members present and voting is required. In the latter, a plurality affirmative vote of all responding members is required, provided that at least one-half of the recorded membership responds.
Passed April 2008