Austin Community College - Start Here. Get There.Welcome to Austin Community College

Austin Community College
9101 Tuscany Way.
Austin, Texas 78754
FAX: 512.223.1902

For assistance, contact:

(512) 223-1040

Travel Advance Card

For information on college-sponsored travel, consult Administrative Rule 7.03.001, Travel and associated Guidelines/Procedures. 


For current per diem and mileage reimbursement rates, contact Accounts Payable.


For assistance with airline, hotel, rail or shuttle reservations and billing, contact ACC's currently contracted travel agency.


STA Travel

1 (800) 495.5832


STA Travel provides online booking through Concur. You must be a registered user to book travel.  Register here.


Faculty and staff approved for college-sponsored travel may request a Travel Advance Card to pay for their meals, fuel (as applicable), parking and other incidental travel expenses. 


To qualify for the Travel Advance Card at least one (1) overnight stay is required and the traveler must have completed mandatory online training.  The Travel Advance Card is intended as an optional convenience and is not required for travel. 


How to Apply for a Travel Advance Card

Register and complete the training course titled CARD: Travel Advance Card Training available online through ACC's  Workshop and Event Registration site. 


After training and no less than 14 days prior to planned departure date, Purchasing must receive a completed PURC.013 Request for Travel/Travel Card form.  The form may be sent via intercampus mail or scanned to


Within 3 days of receipt, Purchasing will acknowledge the request via email.  If no notice is received in expected timeframe, contact Purchasing as soon as possible. 


It can take up to 10 days for Travel Advance Card to be received from issuing bank.


Picking up your Travel Advance Card

Your Travel Advance Card is available for pick up 3 days prior to the date of travel at your designated campus Cashiers Office.  A photo ID is required to pick up the card.  Written authorization is required if the card is to be picked up by anyone other than the traveler.


After Travel

After travel is complete, the traveler must submit a completed BUSE.001 Travel Expense Report to Accounts Payable within 14 days of approved travel. 


All original receipts from Travel Advance Card charges must be attached to a completed BUSE.001 Travel Expense Report . If applicable, conference agenda or literature must also be submitted with report.


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