A Few Words About Bulk Mail

What is nonprofit standard mail?
Nonprofit standard mail is printed matter such as pamphlets, newsletters, direct mail or merchandise that weighs less than 15 ounces and is eligible for nonprofit rates and is mailed by an authorized nonprofit organization.

What types of mail are not eligible?
Any advertisements that promote credit, debit or charge cards are always prohibited at non profit standard mail rates.

Is there a minimum requirement for being eligible for bulk mail?
There is a 200 piece minimum qualification for bulk mail.

Bulk Mailing Basics:

Plan ahead and let SVC mailroom staff review the sample to make sure it will qualify. Before you begin the process, please submit a sample copy of mail to be mailed at non-profit rates to the SVC mailroom to make sure it meets the requirements.

Plan to prepare the mail in advance to allow for processing and delivery time. It takes a week or more for processing time.

All mail pieces must be identical weight, same color of stock paper and same number of sheets with same fold. Address labels cannot be hand written.

If you have your bulk mail printed at our HBC Duplication Office, please specify that you will require the bulk mail Indicia Permit Number printed on all your mail.

SVC mailroom will require that you submit a print out of all your address labels in zip code order.

Sorting Process:
On a sheet of paper, record the number of mailings you have by zip code:

Step 1: Sort all you 787 and 789 zip codes, counting the total for each. Record the totals.

Step 2: Sort all you 786 zip codes and record a total amount for that zip code.

Step 3: Gather the remaining zip codes and record a count of those zip codes under the heading "other zip codes."

Step 4: Submit a postage charge slip listing your department account number along with the zip code information sheet and submit these two documents with your mailing.

Once all the steps have been completed, contact Al Pena 223-1047 for pick up.