These agreements are issued through the Purchasing Department. There are two methods of paying contractors for their services. A formal Consulting,Honoraria or Professional Service Agreement or the Payment of Provider. Employees of the District cannot be made contractors as per the Administrative Rule for further details.

The Payment of Provider is used for payments to vendors that are less than $1,000. The Payment of Provider Form takes the place of the generic invoice previously submitted by vendors. Employees cannot receive this type of payment. See the instructions below for more details.

For Consulting, Honorarium and Professional Service Agreements, you can submit your request using the interactive form at this link: Request for Service Agreement. Be sure to refer to the Administrative Rule to determine which type of agreement is more suitable for your particular situation.

Please contact Purchasing if you need assistance in determining which method would be best for your purpose.

INSTRUCTIONS FOR SERVICE AGREEMENTS:

Once you receive a service agreement, please follow these instructions:

• Have vendor sign the Agreement, completing address information and SS# or Tax ID. Please have your budget authority sign this agreement.

• Submit a W9, completed and signed by vendor.

• Return the agreement to Purchasing so we may complete the approval process.

• This contract is not in effect until it is approved at Purchasing and we have all the required approval signatures.

• Once you have returned the completed form and it is approved, a budget authority approval form will be sent to you. Use the form when you receive a vendor invoice and require a payment to the vendor. Budget authority will need to sign the form approving payment.

• Return the invoice and payment form to the purchasing department for processing.

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INSTRUCTIONS FOR PAYMENT OF PROVIDER INVOICE FORM

The Purchasing Department is streamlining the system for paying providers of services. For payments of $1,000 or less, the vendor will use the payment of provider. This process will end the use of hand-printed (generic) invoices currently being used by some ACC departments to pay for various types of service including, but not limited to:

• Honoraria - $1,000 or less

• Modeling Services - Art

• Purchasing of student art

• Drama Production Services

If you have any questions about this form, please call 223-1044. The form is accessible on our web site: Payment of Provider Follow these directions:

1. Is this person currently employed in any way by Austin Community College? If the answer is YES, do not proceed to use this method of payment.

2. The form should be completed to include the department GL account number and vendor information. These types of payments are made to non-ACC employees only.

3. Verify that the address is current as payments are mailed to the address listed on the form.

4. Be sure to include a social security number or Tax ID number for the vendor. Submit a W-9 with the completed form, if vendor is new.

5. Include detailed information about the work completed by the vendor.

6. Signatures of the budget authority and the vendor/provider are required on the payment form where indicated.

7. Using intercampus mail, forward the completed paperwork to the Purchasing Department upon completion of the work. We need original documents for our records.

8. Indicate whether this payment should be mailed or you would prefer to pick up. You will need to show proper identification if you are picking up the check.