FY 2014 END OF YEAR PURCHASES
As the fiscal year winds down, Purchasing receives an increasing quantity of requisitions with long lead times. Please send your large requisitions now. The Purchasing Department requires a reasonable amount of time for the procurement process of bid, evaluations, encumbrance, order shipment and ACC receipts.
The Facilities Department is also requiring a longer lead time for furniture purchases due to the increased workload. Therefore we are moving up the deadlines for furniture purchases this year.
REQUISITIONS AND SUPPORTING DOCUMENTS MUST BE RECEIVED IN PURCHASING AND FURNITURE REQUEST RECEIVED IN FACILITIES BY:
- Requisitions for Furniture & Capital Equipment: June 4, 2014
- Requisitions for Services and Equipment with Formal Bids: June 20, 2014
- Requisitions for supply orders over $5,000 and under $30,000: July 18, 2014
- Office Depot Online Orders: August 28, 2014
- Requisitions for annual Prepays: August 29, 2014
FY2014 BUDGETS WILL NOT ROLLOVER INTO FY2015 BUDGETS
TO BE PAID WITH FY14 FUNDS, ALL GOODS AND/OR SERVICES MUST BE DELIVERED AND RECEIVED ON OR BEFORE AUGUST 29, 2014.
- Adherence to the above schedule will allow for your requisition to be processed promptly, allow enough time to receive the goods/services before the end of the fiscal year and allow payment to be made from FY14 funds.
- NON-ADHERENCE to the above time schedule by any budget authority indicates their approval to charge the purchase(s) against the FY15 budget.
If you have any questions, please call the Purchasing Department at 223-1044.