P-Card Guidelines

The Procurement Card works like a credit card. All purchases made on the card must be for official ACC business. All purchases must be made in compliance with ACC financial policies and procedures.

• The card should be used for small dollar amount purchases that were formerly processed as Confirmation Received.
• Each card will have a dollar limit for purchases, that will be based on the department's needs.
• A cardholder is responsible for all charges made to their card. Therefore, keep the card secure and protected at all times.
• Use of the card is restricted to ONLY the cardholder. Delegation of the card is not allowed! As with all purchases, the card should be used only for those purchases that are in the best interest of the College.
• Use of the card for personal purchases is strictly prohibited.

PCARD FORMS

Use the Cardholder Agreement Form when you are completing the process of obtaining your pcard. This form must be signed by the Budget Authority of the gl account number linked to the card.

The Cardholder Data Change Form is used to update the profile of the cardholder for any changes in position, department, supervisor, and budget authority.

Both forms, when completed, are to be sent via intercampus mail to the Procurement Assistant, Esther Sonen, in the Purchasing Department.

Procurement card users should refer to Appendix B of the Purchasing Handbook for more details on how to use the card.

Purchasing Handbook