Restrictions

The cardholder and budget authority must obtain special written authorization from the Procurement Card Administrator if the need arises to make a purchase of any time on this list. This request and authorization will be in writing. The Procurement Card Administrator has the sole authority to approve or deny any and all requests.

Keep in mind that a contract or grant account may restrict the purchase of certain items not listed within.

Examples of items that SHOULD be purchased with the card include:

• In general, all ACC purchases of goods for under $500.00 that are not otherwise subject to ACC Administrative Rule 7.02.001
• Single-year subscriptions
• Supply purchases not covered under contract
• Equipment rental and repair
• Repair parts
• Books, periodicals, article reprints, video tapes, audio tapes
• Copying services
• Postage
• COD orders

Examples of items that CANNOT be purchased with the card include:

• Alcoholic Beverages
• Ammunition
• Appliances
• Capitalized or Inventoried Items
• Cash advances
• Cash refunds
• Consultant Services
• Contract Items
• Computers
• Controlled substances
• Flowers
• Fuel
• Furniture and Equipment - Administrative Rule 5.02.004
• Furs
• Gift Cards
• Insurance

• Internet unless you have secure/encrypted access
• items for resale
• Insurance
• jewelry
• Individual Memberships
• Institutional Memberships
• Personal purchases
• Printing
• Purchases over the single transaction limit
• Software
• Surety Bonds
• Taxes
• Travel Expense
• Witness Expenses