Austin Community College - Records Management Services

College Official Records

A record is any document created or received by the College or any of its officers or employees pursuant to law or in the transaction of day-to-day business.

Examples: paper, letter, book, map, photograph, sound or video recording, microfilm, magnetic tape, electronic medium, or other information recording medium.

Correspondence and internal memoranda pertaining to or arising from the routine administration or operation of the policies, programs, services, and projects of the College.

Administrative Value - Records have administrative value because they aid in the conduct of day-to-day
business, define policy and procedure, and ensure administrative consistency and continuity.

Fiscal Value - Records having fiscal value are generally those relating to financial transactions and the movement
and expenditure of funds.

Legal Value - Records that provide proof of government authority and business transactions have legal value to an agency. Legal value also refers to information that forms the basis for legal actions.

Historical or Research Value - Documents may provide evidence of government functions and/or contain information that is of enduring value to the public.

Sources: Texas State Library and Archives Commission, State and Local Records Management Division, Austin, TX.

The College's Records Retention Schedule identifies the records maintained by the College, the retention periods, and other records disposition information required by the Records Management Program.
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