Registration Communications

Update: Post-Schedule Change Period, Fall 2014

August 27th, 2014

Good Morning:

All schedule change registration for the fall 2014 16-week, and first 8-week sessions ended on Tuesday, August 26 at 5:00 p.m. Students who did not pay by the August 26 deadline were dropped for non-payment on Tuesday evening. In addition, students who were out of compliance with the Texas meningitis immunization requirement were also dropped from classes. The refund and withdrawal process continues, following the dates published in the course schedule.

Students who inquire about adding courses at this point should be directed to any of the later starting courses, including the 12-week session, the second 8-week session and other sessions that have not yet started. All registration systems are continuously open and available to use for classes in teaching sessions that have not yet started.

REMINDER: ACC’s registration policy changed this year, and the new guidelines are attached here

All general registration information can be found at

If a student believes that documented college error or extenuating circumstances warrant an appeal of the schedule change deadline, a referral should be made to the appropriate, campus-based Assistant Dean. If you have information to share with the Assistant Dean that would aid in the decision making process, please use a student referral form to describe the circumstances as you understand them.

Procedures for handling class limit overload requests can be found on the President’s org reference site at: Class limit Overload Procedures

Upon the approval of the course addition or change, the approver must complete a schedule change form.

The forms must be completely filled out with:
a. Student’s full name
b. Student’s ACC ID number (or SSN)
c. Course abbreviation, course number, section/lecture number and synonym
d. The start and end dates of the session
e. Signature and contact telephone number of the designated authority
f. Course override permission (when required)

It is the responsibility of the staff signing the schedule change forms to ascertain that no time or day conflict occurs with the student’s established course schedule, that the student has met pre- or co-requisite course requirements and that the student has no active registration holds. Students who have not met their meningitis requirement cannot be added to classes in teaching sessions that have already started.

The student should bring the completed form to any campus Admissions and Records Office. Registration is completed at the time the student submits the form, except in the case of omissions on the form or other issues that cause further research before registration can be done. Students should obtain a new fee receipt from the Cashier’s Office in the case of all changes, to determine if any additional charges are incurred. If additional tuition is incurred, payment must be received within one working day of the submission of the schedule change card to maintain enrollment in the course(s).

New Students
New students wishing to apply and register should be directed to the course offerings in sessions that have not yet started.

Developmental Education and Level Changes only:
Between August 25-September 9, developmental education, science, math, and foreign language departments may initiate course changes and level changes for students, as determined appropriate by the departmental faculty. Departmental staff should use the Schedule Change Form to make the requested changes. When the change results in the addition of credit hours to the student’s schedule, payment must be made for the additional credits added to the schedule.

When filling out the form, the initiator should review the students’ records to ascertain that no time or day conflict occurs with the student’s established course schedule, that the student has no holds barring him from registration, and that the student has met pre- or co-requisite course requirements

Thank you and best wishes for a great semester~

Update: Fall Registration (08/20/14)

August 20th, 2014

The regular registration period for fall closed at 5:00 p.m. Wednesday, 8/20/14.

Thursday and Friday, August 21 and 22 should be treated as minimum activity system days (no staff doing registration, get in and out of records quickly) on Ellucian due to the high volume of DREG activity and processing that needs to be completed as quickly as possible. During this time, the Ellucian system may be unavailable while the DREG and course cancellation work is in progress. Please remember to get in and out of student records as quickly as possible to prevent the processes from ‘locking up’ and stopping.

Between Saturday, August 23 and Tuesday, August 26, registration for classes that still have openings is open to those students for whom classes are cancelled this week, to allow them to re-build their schedules after course cancellation. Even though staff may be able to access student records during this time, no non-cancellation related registration transactions for classes should be done by staff or students until registration for schedule changes opens next week. Read the rest of this entry »