August 20th, 2014
The regular registration period for fall closed at 5:00 p.m. Wednesday, 8/20/14.
Thursday and Friday, August 21 and 22 should be treated as minimum activity system days (no staff doing registration, get in and out of records quickly) on Ellucian due to the high volume of DREG activity and processing that needs to be completed as quickly as possible. During this time, the Ellucian system may be unavailable while the DREG and course cancellation work is in progress. Please remember to get in and out of student records as quickly as possible to prevent the processes from ‘locking up’ and stopping.
Between Saturday, August 23 and Tuesday, August 26, registration for classes that still have openings is open to those students for whom classes are cancelled this week, to allow them to re-build their schedules after course cancellation. Even though staff may be able to access student records during this time, no non-cancellation related registration transactions for classes should be done by staff or students until registration for add/drop opens next week.
Courses that are being cancelled due to low enrollment will be identified on Thursday (8/21). Students for whom classes are cancelled will be emailed by Friday morning to advise them of the registration days and times they can use Student Online Services to register for open sections. Students in this category will be cleared to register during the cancelled class registration period published in the registration guide.
Continuing Education (CE) students will continue to register via the web system during all of the times above. CE students will also be able to register in person at HBC. Credit course sections are closed for all student registration activity.
When registration re-opens for schedule changes (add/drop), students who are eligible to register during add/drop may register for classes that have already started (if space available) until the add/drop deadline on Tuesday, August 26 at 5:00. Students may also register for any courses in future sessions that have not yet started. The payment deadline for all course registration that is done through August 26–regardless of the start date of the course–is Tuesday, August 26 at 5:00 p.m.
UPDATED INFORMATION: Student Schedule Changes After Classes Start
Next week, during the schedule change period (drop/add), all students who are not currently enrolled in any courses in a teaching session that has started are not eligible to late register for classes in teaching sessions that have started. This does not apply to Senior Citizens who are registering for the first time during add/drop for tuition-waived classes and students for whom all of their fall classes were cancelled are prohibited from registering for classes that have already started. Please review the procedures that are attached here, as they have changed.
Procedures for handling class limit overload requests can be found on the President’s org reference site at: Class limit Overload Procedures
Developmental Education and Level Changes only:
Between August 25 and September 9, developmental education, science, math, and foreign language departments may initiate course changes and level changes for students, as determined appropriate by the departmental faculty. Departmental staff should use the Schedule Change Form to make the requested changes. When the change results in the addition of credit hours to the student’s schedule, payment must be made within one business day for the additional credits added to the schedule.
When filling out the form, the initiator should review the student’s records to ascertain that no time or day conflict occurs with the student’s established course schedule, that the student has no holds barring him from registration, and that the student has met pre- or co-requisite course requirements.
The forms must be completely filled out with:
a. Student’s full name
b. Student’s ID number
c. Course abbreviation, course number, section/lecture number and synonym
d. The semester and session
e. Signature and contact telephone number of the designated authority
f. Course override permission (when required)
The student should bring the completed form to any campus Admissions and Records Office, where they are processed by all campus A&R Office Supervisors. Registration is completed at the time the student submits the form, except in the case of missing information on the form or other issues that require research before registration can be done. Students should obtain a new fee receipt from the Cashier’s Office in the case of all changes, to determine if any additional charges are incurred. If additional tuition is charged, payment must be received within one working day of the submission of the schedule change form to maintain enrollment in the course(s).
Thank you for your attention to these matters and as always, if you have any questions please e-mail or call.
Best wishes for a great semester-