Diagnostic Documents

Appropriate  diagnostic documentation of disability must be submitted to OSD in order to receive services.

Official reports documenting your disability must originate with an appropriate professional in the field who is eligible to diagnose and treat the type of disability that applies to your case. The diagnostic report should be recent enough to reflect your current status.

OSD Coordinators determine if the diagnostic information that you provide is sufficient.

Diagnostic reports should include the names of tests administered, test results, diagnosis and prognosis. Statements regarding how the disability may impact your academic performance are helpful. Special education paperwork from high school (ARD papers) without specific diagnostic reports are not sufficient.

• Service provider guidelines for documenting a disability

How to submit documentation

Documentation may be mailed or faxed to the Office for Students with Disabilities or brought to an appointment with the OSD Coordinator.

Recommended documentation, by disability

Check below for the documentation you need to confirm your disability. Click here for service provider guidelines

• Learning disabilities
• Attention deficit/hyperactive disorder (AD/HD)
• Visual impairment
• Hearing impairment
• Speech impairment
• Mobility impairment
• Emotional impairment
• Traumatic brain injury (TBI)

Learning disabilities

• Diagnostic report by licensed psychologist, licensed specialist in school psychology, or an educational diagnostician.
• Psychological and/or neuro-psychological reports that document a significant discrepancy between measured mental ability and achievement. 
• Typical test battery includes: An IQ test, individually administered achievement tests, personality tests, and neurological tests; and a narrative report that includes all scores to support the diagnosis.

Attention deficit/hyperactive disorder

• Diagnostic report often provided by a physician or licensed psychologist.
• Test battery similar to that documenting a learning disability.  Must include evidence that the condition has existed since childhood and causes impairment in two or more settings (i.e., school, work).

Visual impairment

• Report of medical specialist (i.e., ophthalmologist) documenting blindness or visual impairment

Hearing impairment

• Audiological report provided by physician (otologist) or audiologist.
• Includes ENT reports to document hearing loss, deafness, tinnitus, Meniere’s disease.

Speech impairment

• Diagnostic report provided by speech pathologist

Mobility Impairment

• Report provided by a medical specialist (i.e., orthopedist, physical therapist).

Emotional impairment

• Diagnostic and/or treatment report provided by a mental health professional (i.e., licensed psychologist, psychiatrist)

Traumatic brain injury

• Reports from a neurologist or neuro-psychologist