PowerPoint

Microsoft Office PowerPoint – a computer program that enables you to create visually compelling presentations

· Present information in a variety of ways

· Enter and edit data easily

· Change the appearance of information

· Organize and arrange information

· Incorporate information from other sources

· Show a presentation on any computer that doesn’t have PowerPoint installed

Presenting information using PowerPoint

· On-screen presentations – run a slide show directly from your computer.

· Web presentations– broadcast a presentation on the Web or on an intranet that others can view, complete with video and audio

· Online meetings – view or work on a presentation with your colleagues in real time

· Color overheads- print PowerPoint slides directly to transparencies on your color printer

· Black-and-white overheads – print PowerPoint slides directly to transparencies on your black-and-white printer

· Notes – print notes that help you remember points about each slide when you speak to a group

· Audience handouts – print handouts with two, three, or six slides on a page

· Outline pages – print the outline of your presentation to highlight the main points

PowerPoint Window

· Title bar – contains a program Control Menu button, the program name, the title of the presentation, resizing buttons, and the program Close button

· Menu bar – contains the names of the menus you use to choose PowerPoint commands, as well as the Type a question for help box and the Close Window button

· Standard toolbar – contains buttons for commonly used commands, such as copying and pasting

· Formatting toolbar –contains buttons for the most frequently used formatting commands, such as changing font type and size

· Outline tab – displays your presentation text in the form of an outline, without graphics

· Slides tab – displays the slides of your presentation as small images, called thumbnails

· Notes pane – used to type notes that reference a slide’s content

· Task pane – contains sets of hyperlinks for commonly used commands

· Drawing toolbar – located at the bottom of the PowerPoint window, contains buttons and menus that let you create lines, shapes, boxes and other shapes, and special effects

· View buttons – at the bottom of the Outline tab and Slides tab area, allow you to quickly switch between PowerPoint views

· Status bar – located at the bottom of the PowerPoint window, shows messages about what you are doing and seeing in PowerPoint, including which slide you are viewing

AutoContent Wizard

The AutoContent Wizard creates slides with sample text for the presentation category you choose

To start the AutoContent Wizard

· Click the From AutoContent Wizard hyperlink in the New Presentation task pane

PowerPoint Views

· Normal – displays the pane that contains the Outline and Slides tabs, Slide pane, and notes panes at the same time; use this view to work on your presentation’s content, layout, and notes concurrently

· Slide Sorter – displays thumbnails of all slides in the order in which they appear in your presentation; use this view to rearrange and add special effects to your slides

· Slide Show – displays your presentation as an electronic slide show

· Notes Page – displays a reduced image of the current slide above a large text box where you can enter or view notes

Planning an Effective Presentation

· Determine the purpose of the presentation

· Determine the message you want to communicate, then give the presentation a meaningful title and outline your message

· Determine the audience and the delivery location

· Determine the type of output—black-and-while or color overhead transparencies, on-screen slide show, or an online broadcast—that best conveys your message, given time constraints and computer hardware availability

· Determine a look for your presentation that will help communicate your message

· Determine what additional materials will be useful in the presentation

Slide Text

· Text placeholders – boxes with dashed-line borders—where you enter text

· Title placeholder – the top text placeholder labeled “Click to add title”

· Subtitle text placeholder – the bottom placeholder labeled “Click to add subtitle”

· Object – any item on a slide that can be manipulated

· Wavy red line – used to indicate that a word is misspelled

· Slide layout – determines how all of the elements on a slide are arranged

· Active slide layout – identified in the Slide Layout task pane in that it is surrounded by a dark border

Outline Tab

The outline tab allows you to focus on the presentation text without worrying about the layout

· Open the outline tab – click the outline tab in Normal view.

Design Templates

A design template has borders, colors, text attributes, and other elements arranged to create a specific look.

· In most cases, you would apply one template to an entire presentation

Drawing and Modifying an Object

· To indicate that an object is active, slanted lines surround the object

Aligning and Grouping Objects

· The Align command arranges objects relative to each other by snapping the selected objects to a hidden grid of evenly spaced vertical and horizontal lines

· The Distribute command evenly distributes the space horizontally or vertically between selected objects

· The Group command groups objects into one object, which makes retaining their relative position easy while editing and moving them

Adding and Arranging Text

· To select one word in a text object, double-click the word

· Before you insert information into a PowerPoint presentation, designate where you want the information to be placed

Pictures

A picture in PowerPoint is a scanned photograph, a piece of line art, clip art, or other artwork that is created in another program and inserted into a PowerPoint presentation.

· Cropping – means to hide a portion of the picture.

· Scaling – means to change a picture’s size by a specific percentage

Embedding a Chart

· Microsoft Graph used to create charts for your slides

· Chart – the graphical representation of numerical data

· Datasheet – corresponds with ever chart and contains the numerical data displayed by the chart. A datasheet cell is defined as the intersection of a row and column.

· Embedding – means that the object becomes part of the PowerPoint file

· Clicking a row heading – selects the entire row

Slide Show Commands

Slide show view fills your computer screen with the slides of your presentation, showing them one at a time.

· Annotate – drawing on a slide