Administrative Rules

Subject: Refund of Tuition and Fees, Semester Credit Courses AR# 7.07.002
Based on Board Policy: G-7, Tuition and Fee Rates
Recommended by Council/President: Academic and Campus Affairs Council
Date Approved/Amended: 08/15/1973; amended 12/13/73, 06/17/74, 04/07/75, 12/05/77, 04/17/78, 08/09/78, 05/05/80, 05/17/82, 02/01/88, 02/24/03, 04/21/06


Value Statement


The College recognizes that many factors may impact student enrollment choices, and will provide tuition refunds in accordance with applicable statues.


Administrative Rule


Refunds are made under the following conditions:


1.    Students who officially withdraw from the institution shall have their tuition and mandatory fees refunded according to the following schedule:


Fall and Spring Semesters (16-week session):


Prior to the first class day


During the first fifteen class days


During the sixteenth through twentieth class days


After the twentieth class day



Summer Sessions (11-week session):


Prior to the first class day


During the first five class days


During the sixth and seventh class days


After the sixth class day



2.    Students who reduce their semester credit hour load by officially dropping a course or courses and remain enrolled at the institution will have applicable tuition and fees refunded according to the following schedule:

Flex-entry and Short Sessions Courses: 


1.    Students should consult the Course Schedule, website, or the Admissions and Records Office for withdrawal dates and refund dates.


Additional Refund Provisions


2.    A 100% refund of tuition and mandatory fees will be made if a College error is involved, or if the College cancels the class.


3.    To receive a refund of tuition and fees, students must officially withdraw by the dates published in the College calendar.  All refunds must be initiated and authorized in the Admissions and Records Office. 


4.    Students may expect to receive their refunds for the fall or spring semester within four to six weeks from the 12th class day, or the 4th class day for a summer session. 


5.    Tuition and fees paid directly to the College by a sponsor, donor, or scholarship shall be refunded directly to the funding source, not to the student. 


6.    Refunds for Financial Aid Recipients:  When a studentís tuition and fees are charged to a financial aid account, the student may not receive a refund if:

a)    The authorized financial aid results in an over-award due to reduction of hours or withdrawal from the institution prior to the cutoff dates established each semester; or

b)    The student is indebted to the institution.


President/CEO:   Stephen B. Kinslow Date:   07/29/10