Pass / No Pass, Incompletes and other COVID-19 Period Grading Changes

During the unprecedented spring and summer 2020 semesters, ACC has adjusted some of the grading and course completion options for students.  There are important items to consider when choosing the best grading option for you.  Please read these thoroughly and if needed, reach out to the appropriate department with additional questions you may have. Referral and contact information is provided in each section.  

  • Pass/No Pass Grading Options (P/NP)
    • The Pass/No Pass option will be available for students after final grades are posted for spring 2020 and summer 2020 semesters. Instructors will submit final letter grades by the grade submission deadline. After grades are submitted, students will have from August 14 at 12:01 a.m. through August 21 at 11:59 p.m. to opt in to change their grades the Pass or No Pass grade option for the summer 2020 semester. The Pass/No Pass grade conversion period for spring course ended on May 29.

      Students may choose this option on a class-by-class basis.  Instructions for where and how to request the Pass/No Pass grade conversion can be found here. Although your instructor will not be notified when or if you have elected to choose the P or NP, they have been encouraged to make themselves available to you to advise you on the choices you’re considering.

       There are a few points to consider:

      • A, B, and C grades may be converted to P (Pass)
        • Students who are considering choosing a Pass grade should consult with their advisor prior to making the Pass grade choice.
      • D and F grades may be converted to NP (No Pass.) In some cases, D is considered a passing grade, but under P/NP, a D will convert to No Pass.
      • Pass and No Pass grades do not count towards your grade point average (GPA).
      • Pass grades do count towards earned semester hours.
      • Pass and No Pass grades will also follow the ACC policy for repeated courses and grade replacement. In general, when non-developmental education courses are repeated, only the highest grade earned will be used in calculating the GPA. All grades are shown on the student’s transcript, however replaced grades are not calculated into the GPA and credit hours for retaken courses are removed from the earned credit hour totals. Retaken courses are marked with an asterisk.
      • Student transcripts will include a permanent notation explaining the P/NP grade policy for spring and summer 2020.

      Transfer students may want to reach out to your advisor to ensure you keep in mind the implications of your transfer goals or other academic program applications. While Austin Community College has received verbal confirmation that P/NP grades will not negatively affect an ACC student’s transfer application to Texas State University or the University of Texas at Austin for the spring 2020 semester, ACC cannot guarantee acceptance of the P/NP to any particular program or any particular university. More detailed information about transfer implications can be found below in the "Transfer Students" section 

  • Pass/No Pass for Spring and Summer 2020 Graduating Students
    • A grade of Pass may be used to meet a degree or certificate requirement.

      A grade of No Pass cannot be used to meet any degree or certificate requirements, even if a requirement would normally allow a grade of “D” to be used. A NP grade will not affect your GPA and may be the preferable choice for students with a current grade point average at or below 2.0. Please contact the graduation office or department chair before requesting a grade of NP for a course that will complete one of your program requirements or if you need additional help in making decisions that best complete your degree or certificate requirements.

  • Pass/No-Pass for Transfer Students
  • Pass/No-Pass for Dual Credit students
    • Dual Credit students should work with their advisor, high school counselor, or ACC program contact to determine if Pass/No Pass is their best alternative. Due to Texas’ top 10 percent rule, students seeking admission to a state college or university may want to consider the implications of P/NP grades on their overall GPA and class rank. Some school districts have moved to P/F for their second semesters, in which case there will be little difference for students who choose P/NP or a letter grade. For further questions, please contact the Dual Credit Program office.

      Please see this guide for the step-by-step process on how to convert your grade(s) to Pass/No-Pass. 

  • Pass/No-Pass for Veterans
    • Pass/No-Pass grades should have no impact on veterans' benefits. 

      We strongly suggest that all veterans discuss the implications of Pass and No Pass grades on their benefits with Financial Aid and/or the Veterans Affairs Specialists prior to making their decision.

      Incomplete (I) for Veterans Changing the grade from an Incomplete to a Withdrawal ("W") will affect Veterans benefits. For Veterans benefits an I grade that changes to an A,B,C,D or F is acceptable, but a grade of W will cause a financial debt to the student. We strongly suggest that all veterans discuss the implications of Incomplete (I) grades on their benefits with Financial Aid and/or the Veterans Affairs Specialists prior to making their decision. Please see this guide for the step-by-step process on how to convert your grade(s) to Pass/No-Pass. 

  • Academic Standards of Progress: Warning, Probation and Suspension
    • Students who fall into the ACC Academic Standards of Progress restrictions such as Academic Warning or Academic Probation should carefully consider the choice of Pass/No Pass grading.

      • A Pass grade does not carry any grade points and therefore will not change or improve a GPA for continuing students. Choosing Pass grades will prevent new students from reaching the minimum 2.0 GPA required to be in Good Standing at ACC. Students who are not in Good Standing at the end of a semester may also be required to meet with an advisor prior to registration for the next semester.  Students who are considering choosing a Pass grade should consult with their advisor prior to making the Pass grade choice.
      • A No Pass grade is the same as failing the course but will not harm their GPA. Each student’s situation is different and it is important to consider the consequences of making this decision. 

      We strongly suggest that all Warning and Probation students discuss the implications of P/NP grades on their situation with a Success Coach or Completion Counselor prior to making their decision.

  • Financial Aid Satisfactory Academic Progress (SAP)
    • Students receiving financial aid must maintain Satisfactory Academic Progress (SAP), so it is important to understand the implications of Pass/No Pass & course withdrawal due to COVID-19. If you have any Financial Aid questions, please contact the Financial Aid Office at finaid@austincc.edu

      NOTE: Students who move to financial aid suspension after any semester are encouraged by the Financial Aid Office to submit a SAP appeal. 

      Pass/No Pass

      Students should carefully consider the choice of P/NP grading:

      • A Pass will count as a completed class but it will not factor into the GPA, meaning it cannot raise or lower a student’s GPA.
      • A No Pass grade is similar to withdrawing from a course in that a NP will not factor into the GPA and it will not count as a completed course. No Pass will lower a student’s financial aid SAP completion rate. 

      We also strongly suggest that all students receiving financial aid discuss the implications of P/NP grades on their situation with a Success Coach or Completion Counselor prior to making their decision.

      Withdrawal Due to COVID-19 

      If a student withdrew from a course due to COVID-19 and that was the reason selected on their official withdrawal, then the course will not affect their Satisfactory Academic Progress (SAP) for financial aid purposes (e.g. it will not impact their GPA or completion rate).

      Transfer Students

      We encourage you to review ACC’s Pass / No Pass Transfer Implication Guide and reach out to your advisor to learn more about how this could affect your transfer goals or other academic program applications.

  • Incomplete Grades
    • Students may discuss the possibility of an Incomplete grade with their instructor; faculty may give students the opportunity to take an Incomplete grade for spring 2020 and/or summer 2020 courses. It is at the discretion of the instructor to determine whether the Incomplete is appropriate to award and to approve or deny the request. As a general rule, students must have been in good academic standing in the course prior to the end of the semester in order to be eligible for an Incomplete.

      Students who receive the incomplete will need to fulfill the requirements of the Incomplete contract no later than the final withdrawal date for the fall 2020 semester, November 19, 2020. If an Incomplete is not completed and resolved with a letter grade by the deadline, the I will automatically convert to an F. 

      Incomplete Grade Procedures:

      • Prior to the end of the semester in which the (I) is to be awarded, the student must meet with the instructor to determine the assignments and exams that must be completed prior to the deadline date. This meeting can occur virtually. Once agreed upon, the instructor will complete the Report of Incomplete Grade form. 
      • The instructor will complete the form, including all course requirements for successful completion, and will then email it to the student.
      • The student will then complete their section, sign it (by typing in their name), and will then return the completed form to the instructor to complete the agreement.
      • A copy of the fully completed form will then be emailed by the instructor to the student and the department chair at the end of the semester. 
      • The instructor will enter the grade of I on the final grade roster.
      • The student must complete all remaining work by the date specified on the form. This date is determined by the instructor in collaboration with the student, but it may not be later than the final withdrawal deadline in the subsequent long semester. (fall 2020, November 19, 2020)
      • Students will continue to have access to the course(s) Blackboard site through the subsequent semester in order to submit work and complete the course. Students will be able to log on to Blackboard and have access to the course section materials, assignments, and assignment grades from the semester in which the Incomplete was awarded.
      • When the student completes the required work by the Incomplete deadline, the instructor will submit a Grade Change Form to change the student’s performance grade from an I to the earned grade of A, B, C, D, or F.
      • After the grade is changed, the student is notified by email of the changed grade and has a one-week period to consider converting an A, B, or C grade to Pass and a D or F grade to No Pass.  The student will email their request from their official ACC stduent email account to student.records@austincc.edu    
      • If an Incomplete is not resolved by the deadline, the grade automatically converts to an F. 

      Students receiving an I for fall 2019, spring 2020, or summer 2020 may complete remaining course requirements and convert the I grade to a completion grade during the summer or fall 2020 semesters, not later than the final deadline to convert Incomplete grade deadline in Fall 2020. (November 19, 2020)

      For Spring 2020 Incomplete Grades Only

      Students who with faculty approval receive an I for spring 2020 (only) and are unable to complete the course during the summer, may opt to convert the I to a Withdrawal (W). The I to W conversion must be completed no later than July 26, 2020. Students will have the option to change the I to a withdrawal in the My ACC Student Portal during the summer.  The grade will be changed and the student will be withdrawn from the course, effective the date the request is made. The W will be coded as one of the two COVID-19 related withdrawal reasons, which the student selects. This will ensure that the withdrawal will not count in the student’s six-withdrawal limit. 

      When an Incomplete grade is changed to a Withdrawal due to reasons of COVID-19, the student may retake that course in Fall 2020 at no additional cost.  Students who elect to repeat the course will enroll themselves in any available section of the same course, and will retake the entire course during the fall 2020 semester.  ACC will apply a tuition and fees waiver for the course after the Incomplete is changed to a Withdrawal and the student re-enrolls in the fall course.  Depending on the timing of the re-enrollment, students may see a tuition charge on their account, however this will be credited within three business days.  Students will not be dropped from the re-enrolled courses for any payment issues.     

      Important I to W Conversion Note for Veterans

      Changing the grade from an Incomplete to a W will affect Veterans benefits. For Veterans benefits an I grade that changes to an A,B,C,D or F is acceptable, but a grade of W will cause a financial debt to the student.

      We strongly suggest that all veterans discuss the implications of Incomplete (I) grades on their benefits with Financial Aid and/or the Veterans Affairs Specialists prior to making their decision. 

  • Suspension of face-to-face courses
    • Face-to-face, hands-on, skills-based courses that could not be converted to online format have been suspended through the first half of summer 2020. If you are a student in one of these courses you would have already been notified of the suspension of the course(s) and what steps you should take to complete your studies. If you have any further questions regarding suspension of face-to-face courses please reach out to your professor or the appropriate department chair.