Request a Work Study-Position

Overview

The Federal College Work-Study Program (FWS) and the Texas Work-Study Program (TXWS) provide ACC with funds to hire eligible students to work while attending ACC. Students are paid $15.00 to $15.50 per hour depending on their position. The goal of the work-study program is to improve retention and persistence for students through on-site or off-site job placement within their field of study.

  • Student Eligibility Requirements
      • Complete the financial aid application process and demonstrate need based on federal guidelines.
      • Enroll in a minimum of six college credits in any term in which they occupy a work-study position.
      • Meet Financial Aid Satisfactory Academic Progress (SAP) standards each semester.
      • If awarded, pass a Criminal History Background Check and submit Human Resources paperwork.
      • If hired, students must abide by Work-Study Employee Guidelines
  • Work-Study Employee Guidelines
      • Once hired, students are ACC employees, and are expected to earn their award by performing job specific duties.
      • Students must be enrolled in a least 6 credits on their declared degree plan. If their enrollment drops below half-time (6 credits), they are no longer eligible for work-study and must stop working immediately.
      • Students cannot start working until they have a timesheet on e-time.
      • Students cannot start working until at least one of their six total credits per semester has started.
      • Students cannot work more than the hours per week determined by the Financial Aid Office on their Interview Sheet (up 19 hours per week).
      • Students cannot work during scheduled class time.
      • Students must have a reasonable gap between class and work hours to allow them to arrive on time.
      • Students cannot work while school is not in session (e.g. intersession or college closure days due to holidays or the weather).

Request a Work-Study Position

Non-ACC off-site Positions

Non-ACC off-site locations seeking work-study employees must contact the Work-Study Outreach/Coordinator at workstudy@austincc.edu. Off-site partners may be required to pay a portion of the student's hourly wages which is $15.50 for all off-site positions. Below are two examples of positions created for a tutoring partnership with the Austin Independent School District (AISD).

  • America Counts Tutor
    • Description of Duties and Tasks:

      Essential duties and responsibilities include the following. Other related duties may be assigned.
      • Provide tutorial services through the America Counts program to elementary through eighth grade students to enhance their mathematics skills.

      Required Skills:

      Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
      • Ability to conform to an established work schedule.
      • Ability to communicate in a concise and effective manner.
      • Ability to understand and follow instructions.
      • Ability to use personal computers.
      • Effective interpersonal skills.
      • Ability to exercise tact and discretion.

  • America Reads Tutor
    • Description of Duties and Tasks:

      Essential duties and responsibilities include the following. Other related duties may be assigned.
      • Provide tutorial services through the America Reads program to elementary students to enhance their reading skills.

      Required Skills:

      Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
      • Ability to conform to an established work schedule.
      • Ability to communicate in a concise and effective manner.
      • Ability to understand and follow instructions.
      • Ability to use personal computers.
      • Effective interpersonal skills.
      • Ability to exercise tact and discretion.

ACC Department/Office Positions

ACC departments and offices who wish to hire a work-study do not need to worry about finding the resources to pay these students. The Financial Aid Office takes care of this through our allocation of government funding. The pay range for all ACC positions is between $15.00 - $15.50 per hour. The Financial Aid Office determines the pay rate in conjunction with Human Resources (HR).

NOTE: The department hiring the work-study is responsible for any necessary training of the student's job duties. The position supervisor must meet the definition of supervisor as defined by Human Resources.

If you are interested in hiring work-study students, complete the following steps. While requests may be accommodated year-round, please aim to have your request in by the priority dates:

  • Summer 2019 - May 17
  • Fall 2019/Spring 2020 – July 5
  • Spring 2020 only – October 31

Step 1: Select a Standard Work-Study Position

Review the job descriptions for each position below and select the position that most closely corresponds with the job you wish to fill.

  • Lab Assistant
    • Description of Duties and Tasks:

      Essential duties and responsibilities include the following. Other related duties may be assigned.
      • Maintain clean and safe facilities which includes organizing materials/supplies.
      •Perform clerical duties in support of the department.
      • May assist students in a lab/classroom setting.
      • Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
      • Ability to conform to an established work schedule.
      • Ability to communicate in a concise and effective manner.
      • Ability to understand and follow instructions.
      • Ability to use personal computers.
      • Effective interpersonal skills.
      • Ability to exercise tact and discretion.

      Example Placements: Science Labs (such as Chemistry, Biology, Physics), Medical Labs
  • Office Assistant
    • Description of Duties and Tasks:

      Essential duties and responsibilities include the following. Other related duties may be assigned.
      • Respond to and/or direct inquiries in person or on the phone.
      • Maintain data entry or process any office documents.
      • Perform clerical duties in support of department.

      Required Skills:
      Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
      • Ability to conform to an established work schedule.
      • Ability to communicate in a concise and effective manner.
      •Ability to understand and follow instructions.
      • Ability to use personal computers.
      • Effective interpersonal skills.
      •Ability to exercise tact and discretion.

      Example Placements: Student Affairs Offices (such as Advising, Financial Aid, and Admissions and Records), other college departments (such as Continuing Education, Adult Education)
  • Teaching Assistant
    • Description of Duties and Tasks:

      Essential duties and responsibilities include the following. Other related duties may be assigned.
      • Assist instructors and/or students in a lab/classroom setting.
      • Maintain student records.
      • Type, file and duplicate materials as required.
      • Perform clerical duties in support of faculty.

      Required Skills:

      Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

      • Ability to conform to an established work schedule.
      • Ability to communicate in a concise and effective manner.
      • Ability to understand and follow instructions.
      • Ability to use personal computers.
      • Effective interpersonal skills.
      • Ability to exercise tact and discretion.

      Example Placements: Faculty classrooms in various departments.
  • Classroom Assistant - Only for the Child Development Lab
    • Description of Duties and Tasks:

      Essential duties and responsibilities include the following. Other related duties may be assigned.
      • Assist teachers in care of children.
      • Monitor children during nap.

      Required Skills:

      Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
      • Knowledge of guidance techniques to use with children.
      • Ability to conform to an established work schedule.
      • Ability to communicate in a concise and effective manner.
      • Ability to understand and follow instructions.
      • Ability to use personal computers.
      • Effective interpersonal skills.
      • Ability to exercise tact and discretion.
  • SAS Assistant - Only for Student Accessibility Services
    • Description of Duties and Tasks:

      Essential duties and responsibilities include the following. Other related duties may be assigned.
      • Assist students with special needs.
      • Act as mobility aid as needed.
      • Act as note taker for qualified OSD students.
      • Assist Specialist in maintaining databases.

      Required Skills:

      Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

      • Demonstrate ability to assist students in academic areas.
      • Ability to work with individuals with disabilities from diverse backgrounds.
      • Ability to conform to an established work schedule.
      • Ability to communicate in a concise and effective manner.
      • Ability to understand and follow instructions.
      • Ability to use personal computers.
      • Effective interpersonal skills.
      • Ability to exercise tact and discretion.
  • Career Pathway/Area of Study - Custom created position.
    • Your position must emphasis major/career development. Your request will be reviewed/approved by the Financial Aid Office. If you have questions about how to establish a "Career Pathway/Area of Study" position, please contact the Work-Study/Outreach Coordinator at workstudy@austincc.edu.

      Standard Required Skills:

      Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
      • Ability to conform to an established work schedule.
      • Ability to communicate in a concise and effective manner.
      • Ability to understand and follow instructions.
      • Ability to use personal computers.
      • Effective interpersonal skills.
      • Ability to exercise tact and discretion.

Step 2: Submit the Online Request a College Work-Study Position Form

Your request will be reviewed within 3 - 4 business days. Please note that work-study is based on eligibility and funding, so we cannot guarantee your request will be filled each semester. The Financial Aid Office will do its best to honor all requests.

Once reviewed, your position will be posted on the ACC work-study job board at http://sites.austincc.edu/work-study/

Fall 2019 /Spring 2020 Work-Study Position Request Form

Fall 2019/Spring 2020

Placement and Interview Process

Students must complete a FAFSA, have/accept a work-study offer on Self-Service, and complete a Criminal History Background Check before the job placement process can begin. Funds are limited. Students who have not been offered work-study before may place themselves on a waitlist: austincc.edu/workstudy

Current work-study employees are typically offered work-study by the Financial Aid Office for subsequent semesters (subject to change based on funding and student eligibility). While fall and spring work-study are usually offered at the same time, the summer term is case by case due to funding. If your current work-study employee needs to be considered for summer work-study or for the next immediate school year, please contact the campus Financial Aid Office directly.

  • Step 1: Interview Form & Employee Referrals
    • Work-study students with a clear background check will be given a green Interview Form and referred to a position supervisor by the Financial Aid Office. The number of hours per week a student can work will be listed on the Interview Form (dependent upon their award eligibility, capped at 19 hours per week).

      Students are expected to reach out to the position supervisor (or designated interviewer) for an interview during the month before each semester starts. However, not all students will interview during this timeframe as some may receive their award later in the semester.

      Students are not guaranteed placement. The position supervisor and work-study student will confirm a time to interview so a final decision can be made.
  • Step 2: Select a Candidate
    • After the interview, the supervisor must notify the student of their decision AND submit the complete Interview Form ("green sheet") to the campus Financial Aid Office within 48 hours. Contact the Financial Aid Office if additional time is needed.

      If you decided to hire the student, please move on to Step 3. Otherwise, the Financial Aid Office will continue to refer students for your position. Due to the work-study awarding limitations, we cannot guarantee your position will be filled each semester.
  • Step 3: Hire the Work-Study Student & Ensure Work-Study Employee Guidelines Are Followed
    • If the student was hired, their Human Resources (HR) paperwork will then be submitted to HR by the Financial Aid Office. Processing typically takes 2 weeks. The student cannot start working until they have a timesheet. The Financial Aid Office will notify the position supervisor and work-study student when they can officially start working.
  • Step 4: Submit a College Work-Study Evaluation Each Semester
    • Supervisors must complete a College Work-Study Evaluation at the end of each semester and submit it to the campus Financial Aid Office. The Performance Evaluation form will be emailed by the Financial Aid Office to the designated work-study supervisor at the end of each semester.

Resignation/Position Transfer

Students should plan to remain in a job position for one full semester; but, if they must resign, two weeks’ notice should be given to the supervisor when possible. The student must complete the College Work-Study Resignation Notice with their supervisor, and then submit the form to the Financial Aid Office. If needed, contact the campus Financial Aid Office to acquire the Resignation Notice.

Termination

Supervisors must follow the same termination process listed for hourly employees by Human Resources, which includes a warning discussion of the specific issue involved and an opportunity to improve performance. Supervisors must submit the College Work-Study Termination Notice with supporting documentation to the Financial Aid Office. If needed, contact the campus Financial Aid Office to acquire the Termination Notice.

Questions?

If you have any questions about the ACC Work-Study Program or the College Work-Study Employee Requisition, contact your campus Financial Aid Office.

FAQS: Hiring a Work-Study student

  • Can I recommend a work-study student?
    • Supervisors may contact their campus Financial Aid Office if they have a student (or several students) in mind for their position. However, this does not guarantee placement of this student. Eligibility requirements and funding availability will be taken into consideration for your request.

      Current work-study employees are typically offered work-study by the Financial Aid Office for subsequent semesters (subject to change based on funding and student eligibility). Fall and spring work-study is offered at the same time, but the summer term is case by case. If your current work-study employee needs to be considered for summer work-study or for the next immediate school year, please contact the campus Financial Aid Office directly.
  • When can a work-study employee start working?
    • While the goal is for students to start working on the first day their classes begin, that is not always possible. The Financial Aid Office will determine their official start date and list it on the Interview Form. Once the work-study employee is hired per the Interview Form, we recommend accounting for at least 1 - 2 weeks processing time for HR paperwork.

      The start date can also depend on the student’s course schedule. Students cannot start working until at least one of their classes starts AND they must have at least 6 credits total for the full semester.
  • Can a work-study employee work the full semester if their classes are only in one session?
    • Yes, but there are some restrictions: (1) they cannot start working until at least one of their classes starts and (2) they must have at least 6 credits total for the full semester.

      Example: Students that are taking classes in Summer I can work the full session because their classes start at the beginning of the semester. However, if they are only taking classes in Summer II, then they cannot start until Summer II begins.

      NOTE: The number of hours can work per week is subject to change based on the number of weeks they work. For example, if a student is only enrolled in Summer I and they choose to work the full summer, then their work-study award is split evenly across 11 weeks instead of 5.5 weeks.