Enterprise Resource Planning: Centralized Content Management

Austin Community College’s (ACC) Enterprise Resource Planning (ERP) system is an ecosystem comprised of human resource management, finance, and student information services software. The college is currently engaged in an effort to replace its ERP as part of the five-year IT roadmap to modernize and improve college processes.

Process

The implementation of a new ERP system is managed by the college's Information Technology (IT) Department. The college established an evaluation committee comprised of subject matter experts from different areas of their respective divisions to provide feedback and expertise. An advisory committee will further guide the planning process. 

Value

  • Business Continuity & High-Availability: Reduce cost, expedite deployment, enable scalability, agility, expansion, and ease integration
  • Security and Risk Mitigation: Enable data protection, improve compliance, protect reputation & secure staff and students’ personally identifiable information data, improve physical and digital security posture
  • Infrastructure Modernization: Reduce costs, disaster recovery, support legacy infrastructure, integrate virtual infrastructure, improve communication and services
  • Modernization & Process Improvement: Establish scalability, reliability, end-to-end systems & applications integration, automation, transform and modernize business processes, reduce error rates and costs
  • Enhance Student & Faculty Experience: Improve technology infrastructure, enhance key applications, facilitate creativity, measure student engagement, and expand faculty capabilities
  • Provide Accurate, Real-time Business Intelligence: Improve accuracy, availability, and efficiency. Integrate multipoint systems to enable analytics and real-time data-driven business decisions

ERP News and Updates

ERP planning news and updates will be provided here as information is made available.

February 2020

Progress continues on Austin Community College District's (ACC) new Enterprise Resource Planning (ERP) software implementation. With the software selected, IT is working closely with the ACC Procurement Team to contract with a systems integrator (SI) who will work closely with ACC to implement Workday's suite of software. The SI will help ensure the software is configured to the college's needs and that it works well in ACC's technology ecosystem. An SI will be selected in February with implementation work currently scheduled to begin in June 2020.

January 2020

On January 28, 2020, ACC contracted with Workday, Inc. to implement its Finance Management, Human Capital Management, and Student software. Workday is an industry-leading, modern, cloud-based, fully integrated, and mobile-friendly solution. Workday was selected and will be implemented collaboratively through strong partnerships with all stakeholder departments in the college and with end-to-end technology and business processes in mind. 

December 2019

The College received four (4) submittals in response to its RFP. The evaluation committee reviewed submissions and hosted vendor demonstrations in September. A final recommendation was presented to the ACC Board of Trustees during its regular meeting on December 2, 2019.  Trustees approved the selection of Workday, Inc. which outranked the other companies with a score of 88.25 percent. Once the contract is finalized, the college will select a software integrator to make sure all systems work together.

September 2019

ACC is moving to a centralized content management system and preparing for the transition to a new collegewide ERP system.  An RFP has been issued, and responses are currently being evaluated. Solution selection is scheduled between September and December 2019. A total of seventy-five (75) ACC personnel are involved in the ERP procurement process.

The breakdown of personnel involved are as follows:

  • Eighteen (18) from the Business Services division;
  • Twenty-six (26) from the Academic and Student Services divisions;
  • Sixteen (16) from the Human Resources division; and
  • Fifteen (15) from the Information Technology division.