Procure to Pay (P2P)

Procure to Pay (P2P) is a unit of Business Services and is responsible for the procurement and payment of goods and services to ensure effective District operations. P2P includes Procurement and Accounts Payable.

Announcements

The first Fiscal Year 2021 (FY21) Quarterly Requisition Process Training meeting will be hosted on Friday, October 2, 2020, via WebEx Meeting, at the following times:

  • Session 1: 8:00 to 9:45 a.m., and
  • Session 2: 10:00 to 11:45 a.m.

To register for one (1) of the quarterly meeting sessions, please click on the following link or copy it to your web browser: http://www.austincc.edu/requisition. The meeting agenda will be released in the near future.

P2P requests that all Budget Authorities share this notification and information with anyone in your division/department who is involved in the purchasing/procurement process, and encourage them to register and participate.

Should you have any questions, please contact any member of the P2P Team for assistance. Thank you for your cooperation and participation

Annual Purchasing Reports

FY2019
FY2018
FY2017

Fiscal Year

The ACC Fiscal Year is September 1 – August 31.

Frequently Asked Questions

  • How do I get on a bidder's list?
    • ACC has developed an online vendor registration for all business that are interested in providing goods and services, professional services and construction services to the District. See Vendor Registration for instructions.
  • What is meant by "conflicts of interest"?
    • Vendors responding to a solicitation cannot have a conflict of interest. In addition, a vendor cannot create an appearance of impropriety. The College is required by law to ensure fairness in the award of contracts. The College has implemented policies pursuing fair and open competition. 

      All vendors responding to a Solicitation must provide either a statement outlining possible conflicts or a statement asserting that no conflict exist. All respondents that are awarded a contract are required to notify the College of any emerging conflicts.

      The College reserves the right to assess possible conflicts and reject bids or proposals due to a conflict.

      To avoid misuse of tax-supported resources and avoid inappropriate use of District resources for personal gain, activities that would violate applicable state laws or board policy are prohibited.

  • Where are current solicitation opportunities advertised?
    • All current competitive solicitation opportunities of $50,000 or more are advertised on ACC's website local newspapers. Notices regarding ACC's solicitations are also advertised with local area Chambers of Commerce. 

      Advertised Solicitations include Invitation for Bids (IFBs), Request for Qualifications (RFQs), Competitive Sealed Proposals (CSPs), Request for Proposals (RFPs), Request for Offers (RFOs) or Requests for Bids (RFBs). When applicable Request for Information (RFIs), Non-Solicitation, may also be posted on ACC's website. 

      All related solicitation documents are posted under each solicitation topic heading and are searchable by issue date and date last updated by addendum, submittal register, bid tabulation or award notice.

  • Can I attend the opening of bids and submittals received?
    • Yes. Interested parties are welcome to attend the public opening of bids and submittals received in response to an advertised solicitation. Information on the date, time, and location of the public opening is noted in the solicitation document. The public opening is  generally the same date as the submission due date. 

      Should you need additional information, contact the P2P/Procurement as for the specified in the solicitation.

  • How do I find out about the Small Business Development Program?
  • Where can I find ACC's standard insurance requirements?
    • Standard insurance requirements for contractors are found in the Contractor Safety section of the Safety Manual published by the District's Safety and Operations Department.
    • Additional inquiries, may be emailed to Adam Green at adam.green@austincc.edu.