ACC divisions, departments, offices, and programs that wish to order T-shirts, giveaway items, etc., must use approved logos and make their purchase through a licensed vendor. Allow at least 8 weeks for production and delivery of merchandise.

Instructions

Follow these steps to custom-order merchandise for your ACC division, department, office, or program. You’ll need to work with your administrative assistant to complete purchasing requirements.

1. Items and budget approval
   1. Select an item from an ACC-approved/licensed vendor listed below.
   2. Contact the vendor to obtain a price quote on the item and its print specifications, such as logo size and ink colors.
   3. Obtain budget authority approval for the quote.
2. Submit PR and artwork request
   1. Create a purchasing requisition (PR) with your quote in Colleague. Note the PR number but DO NOT SUBMIT PR at this time.
   2. Submit the Trademark Use Authorization Request. (Have the vendor name, item number, print specifications, and PR number to complete the request.)
   3. On the request form, select a standard ACC logo, request a custom layout, or email a sample to trademarks@austincc.edu for review and formatting.
3. Vendor creates proofs for approval
   1. Update the vendor so that they can begin design of the merchandise.

   2. The vendor will submit merchandise proofs for brand review by the Office of Communication and Marketing. You will be included on the communications.

   3. If approved, you will receive an email confirmation that serves as required PR supplemental documentation.n.
4. PR & PO confirmation
   1. Complete your PR and work with the Purchase to Pay Department to obtain a purchase order.
   2. Continue working directly with the vendor to fulfill your merchandise order.
   3. Confirm your vendor receives the PO and gets your order scheduled for delivery. You can check on your PO and payment status in Colleague.

Approved Vendors

Use these vendors to select your merchandise. In order to start the approval process, you’ll need to obtain a price quote directly from them.

Unapproved Vendors: If you wish to order merchandise from an unapproved/unlicensed vendor, they must first complete the vendor licensing process before they can legally use ACC’s trademarked identities. For information on becoming a licensed vendor, contact Learfield Licensing Partners.

Approved/Licensed Merchandise Vendors
Updated: June 2018