ACC divisions, departments, offices, and programs that wish to order T-shirts, giveaway items, etc., must use approved logos and make their purchase through a licensed vendor. Allow at least 8 weeks for production and delivery of merchandise.

Instructions

Follow these steps to custom-order merchandise for your ACC division, department, office, or program. You’ll need to work with your administrative assistant to complete purchasing requirements.

1. Items and budget approval

• Select an item from an ACC-approved/licensed vendor listed below.
• Contact the vendor to obtain a price quote on the item, including proposed costs for setup and shipping.
• Request your budget authority's approval for the quote.

2. Submit PR and Merchandise/ Trademark Approval Request

• Create a purchasing requisition (PR) with your quote in Colleague. Make note of the PR number but DO NOT SUBMIT the PR at this time.
• Submit your Trademark Use Authorization Request. You'll need the vendor name, item name and description, and PR number for the request.
• The college requires use of an official ACC logo on all merchandise. Select ACC logo only, your ACC department/program/area of study, ACC office logo, or an official logo with text added.
• Follow up with the vendor to confirm they have the needed logo/artwork! If they don’t have it, direct them to request it at  trademarks@austincc.edu.
  Custom setup will be needed for retractable banners, table drapes and runners. Your vendor will need to send print specifications and a template to trademarks@austincc.edu to get this artwork.

3. Vendor creates proofs for OCM approval

• The vendor will email merchandise proofs for your and OCM's review/approval. You will be included on all communications.
• It is your responsibility to inspect the proofs and verify this is the item you ordered.
• OCM will reply to the vendor's email with revisions (if required) and/or with a final approval. This email confirmation will serve as the required supplemental documentation for your PR.
• Once you have OCM's approval of the proofs, you are ready to submit your PR.

4. PR & PO confirmation

• Submit your PR, and work with the Purchase to Pay Department to issue a purchase order (PO).
• The vendor will not begin production until they receive your PO.
• Continue working directly with the vendor to complete your order:
  • Make sure your vendor receives the PO and gets your order scheduled for delivery.
  • Notify the ACC mailroom about the delivery date so the order can be confirmed as received and the vendor will be paid.
  • You can check on your PO and payment status in Colleague.

Vendors

Unapproved Vendors: If you wish to order merchandise from an unapproved/unlicensed vendor, they must first complete the vendor licensing process before they can legally use ACC’s trademarked identities. For information on becoming a licensed vendor, contact CLC/ Learfield Licensing Partners.

Approved Vendors: Use these vendors to select your merchandise. In order to start the approval process, you’ll need to obtain a price quote directly from them.