Grant Development & Compliance: Questions & Answers

Who does the Grant Development & Compliance Department serve?

Grant Development & Compliance serves all of the College's campuses and centers (Faculty, staff, and administration) to obtain external funding through competitive grants. 

Students wishing to apply for a grant as financial aid please see grants as types of financial aid.

I am a student seeking grants for my education; what should I do?

Please see Obtain Financial Aid.

May grant applications be submitted at any time?

Few grantors accept applications at any time. Most Requests for Proposals (RFPs) specify a deadline date when the grantor must have the completed proposal in hand in order for the application to be considered. Some agencies request that a preliminary proposal be first submitted, with a full proposal developed only on subsequent invitation.

Can I complete a grant application on my own?

Yes, you are welcome to complete your application on your own. Grant Development & Compliance must still process the completed application and obtain administrative approval, so please contact us as soon as you decide to apply for a grant. The college requires that all applications are processed through the Grant Development & Compliance Department to ensure cooperation, rather than competition, between campuses and centers for grant dollars, as well as to make sure that the Record to Report (R2R) department has approved the budget.

How soon will I find out if a proposal will be funded?

The length of time between submittal and notification varies. Some agencies take six months or longer to decide which applications will be funded.

Does Grant Development & Compliance manage the project's budget if the grant is awarded?

The project's budget and reports are managed by the Record to Report (R2R) department, which is separate from Grant Development & Compliance.

Who is authorized to sign a proposal submitted by Austin Community College?

Only the College President, Dr. Richard M. Rhodes, or his authorized signature authority.

What determines whether or not a grant application is pursued?

In determining if a grant should be pursued the following questions should be asked: Does the opportunity align with ACC's strategic plan? Is there a need for the project? Is there a fit with staff and/or faculty expertise? Are the funds to be awarded sufficient to cover the project? Would the outcomes of doing the project be worth the investment? Does ACC have the capacity to sustain the initiative? The Grant Development & Compliance Department will guide you through determining if a project will be pursued.

What is the process if another college asks me if ACC can be a partner on a grant?

Please contact the Grant Development Office. Also, be advised that only the College President, Richard M. Rhodes, Ph.D., or his authorized signature authority, can approve ACC's participation in a grant partnership.

What is the process for obtaining letters of support?

All letters of support, including those that are being sent in support of other colleges or agencies, must be submitted to Grant Development & Compliance first. After being approved by Grant Development & Compliance, letters of support will be approved and signed by the College President or his authorized signature authority. No one but the College President, Richard M. Rhodes, Ph.D., or his authorized signature authority, is permitted to submit letters of support on behalf of ACC.

What happens after a grant is funded?

There is usually a time delay before receiving news from the funding source about the approval or disapproval of the grant. Activities included in the grant application may be negotiated prior to contracting. Contracts need to be signed prior to any work being done. Once contracted, a meeting will be held to review the implementation plan and work can begin. The Grants Compliance Officer provides support as needed and Record to Report (R2R) will manage financial activities. Periodic reports are usually required to the fund source concerning the results of the grant.