Workday Payroll will replace Colleague for payroll and provide one place to access all pay information. Using Workday’s Employee Self Service (ESS), employees will have direct access anywhere and anytime to their pay information (such as compensation, payment elections, and payslips).
With Workday Payroll, all ACC employees can access information right from the Workday Home Page:
- On-demand access to your pay information
- View and change your direct deposit information
- View or change your withholding elections
- Review your pay history
- Access your payslips
- See your pay information right from your mobile device
Payroll Glossary
| Term | Definition |
|---|---|
| Additional Payment | An off-cycle payment made in addition to a worker’s scheduled on-cycle payment. You can process additional payments as part of a manual payment or on-demand payment. |
| Balance Period | The period of time, such as current period, month-to-date, quarter-to-quarter, or year-to-date, over which Workday calculates a pay component value. |
| Compensation Element | Smallest unit of compensation for a worker in a specific position. Workday uses compensation elements to determine the amount, currency, frequency, and other attributes of a worker’s compensation.Example: Base salary, bonus, benefits, commissions, allowances, etc. |
| Direct Deposit | A payment election. You can choose direct deposit as a payment type. If this is elected, any payment from the company will go directly to the bank account specified. You can set up your direct deposit to include several accounts and specify the percentage of payment that you would like to go into each account. |
| Manual Payment | An off-cycle calculation that records check or cash payments made outside Workday Payroll. |
| Off-Cycle Payment | A payment, such as a manual payment or on-demand payment, made outside the regularly scheduled payroll run. Reversals and history payments are also classified as off cycle. Off-cycle manual and on-demand payments enable you to issue additional or replacement payments. |
| On-Cycle Payment | A payment made in a scheduled payroll run. |
| On-Demand Payment | An off-cycle payment that replaces, or is issued in addition to, a worker’s on-cycle pay. |
| Pay Component | An earning (such as base salary or bonus) or deduction (such as federal withholding taxes or medical) that applies to a worker’s gross-to-net pay calculation or tax liability. |
| Pay Component Group | A collection or combination of related earnings, deductions, or pay component-related calculations that are combined to simplify payroll calculations.Example: Employer-Paid Benefits, Pre-Tax Deductions, and Federal Taxable Wages. |
| Pay Group | A group of workers defined to have their pay calculated and processed together. |
| Pay Rate Type | Type of worker pay, such as a paid salary or a certain amount per unit of time.Example: Hourly or weekly. |
| Payment Elections | Designates the payment type (check or direct deposit), account information for direct deposits, payment order, and the distribution of balance for split payments. Controlled for each type of pay that you receive, such as regular payments and bonus payments. |
| Payslip | An online or printed summary of your gross-to-net earnings. Also referred to as a pay stub. Payslips can be found in the Pay application. |
| Period Schedule | When and how often to process payroll. Defines payment dates and forward accruals, using a Period Start Date, Period End Date, and Payroll Payment Date. |
| Proration | Creates sub periods when there is a mid-period change in the worker’s compensation. It can be based on calendar days or days worked (work shift). |
| Replacement Payment | An off-cycle payment that replaces a worker’s on-cycle payment in a period that is in progress or not yet started. |
| Subject Wages | All of your wages are subject to a particular tax, including wages for exempt positions and those that exceed a wage cap. |
| Taxable Wages | All of your wages are subject to a particular tax, excluding wages for exempt positions and those that exceed a wage cap. |
| Timesheets | Record work hours for submission, approval, and eventual payment through payroll, if enabled. (Often this is enabled via the Time Tracking application instead of Payroll.) |
| Withholding Elections | Income tax withheld from your salary based on a set of criteria. Includes federal, state, local elections, and tax allocations. From the Pay application, view withholding information on the State Elections tab to view or modify your federal elections. |
| Worker Eligibility | The conditions you must meet to be eligible to receive a particular earning or deduction. |
| Worker Tax Elections | Your marital status, number of elections, exemption status, and other information required for tax collections. |
Time Tracking Glossary
| Term | Definition |
|---|---|
| Micro-edit | The ability to edit existing time blocks or add time blocks directly to a day by double-clicking on the time entry calendar. |
| Quick Add | A time-entry method that enables you to create a time block and copy it to multiple days in a week. |
| Time Entry Calendar | A set of self-service pages that workers use to enter, edit, and submit time, when using calendar-based time entry. When using high volume time entry, workers can view and submit time from the time entry calendar. |
| Time Entry Validation | Errors or warnings that prevent you from entering invalid time. Critical validations prevent you from submitting time. Warnings appear on the time entry calendar, but do not prevent you from submitting time. |
| Time Off | The rules that apply to a specific type of time off, including eligibility rules, whether adjustments are allowed, and limits that differ from the time off plan. |
| Time Type | The time you enter in your time entry calendar. Select the time type from a list of time off plans available to you such as maternity, vacation, etc. |