The following is a list of current ACC systems that will be replaced in Fall 2021 with the Workday platform.
| Application/Process | Current Location | Last Available Date | Future Location |
|---|---|---|---|
| eApply (posting) | eApps (ehire postings) | 9/20/21 | Workday HCM/Career Site (external and internal) |
| Hiring paperwork (Adjunct) | ACCmail | 9/23/21 | Workday Onboarding |
| Hiring paperwork (Hourly) | ACCmail | 9/23/21 | Workday Onboarding |
| PA System | eApps | 9/23/21 | Workday HCM/Recruiting (Allowances and One Time Payment) |
| Accounting, Finance Forms/Processes | Colleague | 9/30/21 | Workday Finance |
| Workshop & Event Registration | eApps (Workshop Database) | 9/30/21 | Workday Learning |
| eApply (external/ internal applicants) | eApps (ehire) | 10/01/21 | Workday HCM/Career Site (external and internal) |
| Direct Deposit | Self-Service (Facstaff) | 10/05/21 | Workday HCM |
| Benefit Statement | Online Services | 10/15/21 | Workday HCM/Benefits |
| Change Employee Information | Online Services | 10/15/21 | Workday HCM |
| eTime | eApps (eTime) | 10/15/21 | Workday HCM/Workday Time Tracking |
| Interactive Organizational Chart | web7 (Org Chart) | 10/15/21 | Workday HCM/Directory |
| Leave Plan Summary | Online Services | 10/15/21 | Workday HCM/Absence |
| Leave Request | eApps (eLeave) | 10/15/21 | Workday HCM/Absence |
| Performance Excellence Online System | eApps (PEP) | 10/15/21 | Workday Performance |
| Position Summary | Online Services | 10/15/21 | Workday HCM/View Profile |
| Tax Information (W2) | Online Services | 10/15/21 | Workday Pay |
| View Employees Position and Salary | Online Services | 10/15/21 | Workday HCM/View Profile |
| eBudget | eApps (eBudget) | 10/31/21 | Workday Adaptive |
| Payroll | Colleague | 10/31/21* | Workday HCM/Time Tracking |
| eHire (hiring) | eApps (ehire) | 12/17/21 | Workday HCM/Recruiting |
| View Pay Information | Online Services | 01/31/22** | Workday Pay |
*Last paydate/check date in Colleague.
**Open through this date. Note: Employees will only be able to view paychecks that were processed in Colleague before 10/31/21.
Professional Development
Due to the Workday implementation effort there will be temporary adjustments made to future training dates. Additionally, the current Professional Database will be replaced with Workday, see below for important transition dates for Staff Professional Development.
Mandatory Compliance Training
August 9 – November 1, 2021: Mandatory training suspended
November 2, 2021: Mandatory training resumes in Workday
All mandatory training for new and current employees is suspended starting Monday, August 9 until November 1, 2021. Disregard notifications sent by the Professional Development Workshops system asking you to complete an expired training.
Mandatory trainings are: Groundswell (Discrimination & Harassment), Meridians (Title IX & Sexual Misconduct Training) and Tapestry (ADA Awareness) and Cybersecurity. More information about Mandatory Compliance Training at ACC. You will be able to fill these requirements after November 1, 2021.
Other Scheduled Training
August 1 – October 1, 2021: Professional Development (PD) Workshops will remain open
September 30, 2021: Last day for employees to copy PD historical reports and data
The Professional Development Workshops calendar for registration will remain open until October 1, 2021. Previously uploaded and scheduled training activities can be tracked, but completions will need to be updated in the new Workday system after November 1, 2021.
The responsibility to record attendance will fall under the Learning Partner or Learning Instructor security group that some employees will be assigned to in the Workday system. Workshop presenters and/or facilitators are strongly encouraged to temporarily adopt Google forms to invite, register, and track registration and completions for ongoing training and workshop activities.
Professional Development Database Content
October 1 – October 16: Blackout dates for Professional Development
September 30, 2021: Last day to download Professional Development historical reports and data
All Employees should copy their current FY “completed” menu in the professional development database and copy the information to Google Sheets for individual record before October 1, 2021.
Data from the Professional Development Database will not be integrated into Workday. Presenters and/or Facilitators must download any historical reports of workshop completions before October 1, 2021. Presenters are strongly encouraged to copy workshop content, such as course titles and descriptions, that they would like to upload in Workday.
Recruiting and Hiring
Transition dates for recruiting and hiring vary, based on employee types. The following is the transition schedule for staff, full-time faculty, adjunct, and hourly/Work-Study positions that are active in eHire.
Hiring Managers may complete their hiring processes in eHire through December 17. E-Hire Job postings may not be advertised to the public October 2 – October 22.
Positions advertised after ACC’s Hiring Blackout Dates (including FY22 Faculty job openings) will be advertised in Workday and begin appearing on ACC’s internal and external career sites October 22.
Fall Blackout Dates for Workday implementation: October 1, 2021 – October 15, 2021, this includes job postings, position changes, titles, and stipends.
Staff
September 16: Last day to submit Requisitions in e-Hire for staff
September 20: Last e-Hire Job Posting date
September 30: Last day for applicants to apply to staff postings in e-Hire
October 1, 2021 – October 15, 2021: Hiring Blackout Dates
Last eHire job posting date, Monday September 20. Anything that is posted on the website. At this point, eHire jobs may not be reposted if additional applicants are needed. Last closing date for job postings is September 30, 2021
Staff, New Employee Orientation Dates
September 7: New employee orientation
September 13: New employee orientation
September 20: New employee orientation
October 4: New employee orientation
Includes: Classified and Professional-Technical employees, Administrators, and Instructional Associates
Full-time Faculty
September 16: Last day to submit e-Hire requisitions for staff job postings
September 20: Last e-Hire job posting date
September 30: Last day for applicants to apply to staff job postings in e-Hire
October 1, 2021 – October 15, 2021: Hiring Blackout Dates
Dates mentioned above is for Fall, FY21 full-time Faculty emergency hires. FY22 full-time faculty positions will be advertised in Workday. The last job posting date in eHire is Monday, September 20th. Jobs posted in eHire will not be reposted if additional applicants are needed. The last closing date for a job posting in eHire is September 30, 2021
Adjunct Faculty
September 23, 2021 – October 18, 2021: Hiring Blackout Dates
All hiring paperwork must be submitted to HR for new adjunct employees by end of the day on Thursday, September 23. The hiring of adjunct faculty in Workday will resume after go-live.
Incomplete or incorrect paperwork submitted by end of the day on Thursday will not be processed. Hiring will resume in Workday after go-live using the new process and procedure.
Do not start adjunct faculty if a timesheet is not available. If there is no timesheet, there is a great risk that the employee will not get paid during this transition.
If you have questions, please email [email protected].
Faculty Onboarding and Orientation Dates
August 9 – 13: Faculty Onboarding (includes Adjunct)
August 16: New Hire Orientation for Full-time Faculty only, presented by Human Resources
Hourly Employee Hires – Personnel Authorization (AP) System
September 23, 2021 – October 18, 2021: Hiring Blackout Dates
PAs must be submitted and approved and all hiring paperwork submitted to HR for new hourly employees by end of the day on Thursday, September 23. The hiring of hourlies in Workday will resume after go-live.
Incomplete or incorrect paperwork submitted by end of the day on Thursday will not be processed. Hiring will resume in Workday after go-live using the new process and procedure.
Do not start hourly employees if a timesheet is not available. If there is no timesheet, there is a great risk that the employee will not get paid during this transition.
If you have questions, please email [email protected].
Stipends – Personnel Authorization (PA) Sytem
September 23: Last day to enter and approve PAs for stipends
September 23, 2021 – October 18, 2021: Hiring Blackout Dates
Position Changes
September 23: Last day to submit completed position changes
All position changes (such as supervisor changes, account changes, etc.) need to signed, with completed Position Management Forms submitted to HR by end of the day on Thursday, September 23 in order to be processed prior to Workday go-live.
Position change paperwork received after September 23 will be returned, and will need to be processed in Workday after go-live under the new process and procedure.
If you have questions, please email hr [email protected].